April 2012 Archives

R25 User Group: Change is afoot!

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Scheduling is making improvements and this session is an opportunity to get information on possible upcoming changes straight from the horse's mouth.


Topics covered in this session include:

  • Citrix retirement
  • Active scheduling software request for proposal
  • Webviewer audit and room information clean-up.

Time will be made for R25 usage questions or complaints.


Event Details:

Speaker: Christine Mounts (OCM)

Tuesday, May 15, 2012

9:00-10:30 a.m.

Folwell Hall, Room 103

Final exams begin Monday, May 7. Make sure to review the spring 2012 final exam schedule for your department and then forward the information to instructors. To review final exams click on the college, followed by subject, then the course, and, finally, click on the little cross in the box next to 'Meetings On or After Today' to review the time and location.

Questions about final exam policy?

When entering requests for course requirements (i.e., prerequisites) in ECAS, it is important to know that the field "Prerequisites for Catalog" is for text that will display on the University Course Catalog as well as in the Class Schedule. Those who oversee the catalog queue in ECAS edit this text field to conform to University standards and conventions. These requirements are not enforced.

To have a course requirement enforced, the course must have an Enrollment Requirement Group (ERG) code constructed and the "Enforced Prerequisites" field must be populated in the request in ECAS. The text in this field is interpreted literally and can only include items that can be found on students' records (e.g., courses taken, major plan codes, student groups, and academic levels in 15 credit increments). Grade points cannot be used as criteria. Conventions include using "or" and "and" between conditions where appropriate, or commas for a sequence of conditions. Courses can be required either as a prerequisite or a co-requisite, the latter designated by an ampersand (&) before the course designator number.

"Consents" is yet another separate field of "buttons" in ECAS. There can only be one form of consent on a course. Putting "instr consent" or "dept consent" in this field means a student must obtain a permission number.
ECS period 2 for spring 2013 (1133) is now in progress. ECS will be unavailable for spring 2013 scheduling until Tuesday, May 22 while OCM reviews the Request for Approval of Non-Standard Meeting Time/Day Pattern forms and schedules general purpose classrooms. During this time we are also working with representatives from the colleges to review compliance to the new class scheduling policy. You can always check the Class Scheduling Distribution Summary to see how well your department aligned with the new policies.

Apple TV Technical Discussion Planned

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The Office of Information Technology, in collaboration with the Office of Classroom Management and the College of Education and Human Development, will host an Apple TV technical discussion from 2:30-3:30 p.m. on Wednesday, April 18 in Appleby Hall room 3.

Apple TV enables users to display presentations from an iPad or Apple computer using a wireless network. Groups interested in using Apple TV at the University are invited to have their technical staff attend. The planned discussions will be based on a pilot installation in the room, as well as challenges and benefits of using Apple TV.

For more information, contact Michelle McGeehan.
The Office of Classroom Management recently unveiled a new classroom utilization dashboard. The newly designed dashboard allows users to see how general purpose classrooms are being used. This tool provides options for sorting by semester, campus location and room size.

We have noticed an increasing trend in departments that are scheduling classes on multiple campus locations (East Bank, West Bank, and/or St. Paul). Please remember as you are entering your data for Spring 2013 (1133) that setting a campus location is a two step process involving two equally important fields.

  1. Make sure the location field on the Basic Data panel in ECS is set to the correct campus location (it defaults to East Bank). This is the field that populates on the Class Schedule.
  2. Make sure you select East Bank, West Bank, or St. Paul as a room characteristic on the Meetings panel in ECS. This is the field that informs the scheduling unit where you want the class to meet.
Registration for May/summer 2012 (1125) begins Tuesday, April 10. Registration for fall 2012 (1129) begins Thursday, April 12.

The start of queued registration coincides with the beginning of ECS period 4 as well. During ECS period 4, department schedulers are able to continue to make late changes to the schedule or add courses. Changes may result in the loss of classroom assignment. Cancellations must be referred to college offices for approval.

If you plan to add large class sections (anything larger than 75) to the class schedule, please be sure to consult with the Scheduling Unit to ensure that a general purpose classroom will be available.

Final exams begin Monday, May 7. Take a moment now to review the spring 2012 final exam schedule for your department. It is important to make sure all sections requiring a general purpose classroom during finals week have been assigned a classroom at the correct time. To review final exam information, click on the college, followed by subject, then the course, and, finally, click on the little cross in the box next to 'Meetings On or After Today' to review the time and location.

Please note room locations and forward the information to instructors to ensure that they know where their final exam(s) will take place.

Questions about final exam policy?