February 2013 Archives
The Astra Schedule implementation is scheduled to go live Monday, March 18. The new room scheduling software will replace the current system (R25) and Schedule Viewers. There will be a new interface to request general purpose classrooms for events. Course scheduling in ECS will not be impacted by the change in scheduling system.
OCM will offer overview sessions on how to submit a request for classroom space for an event using Astra Schedule. These sessions will be held during the last two weeks of March. Watch for more details in future issues of Scheduling Update.
All classes should meet at standard meeting times. Please review the standard meeting times chart and the class scheduling policy to see available standard meeting times.
Please note the Request for Approval of Non-Standard Meeting Time/Day form will be discontinued effective fall 2013.
Classes with non-standard meeting times requiring general purpose classrooms will be assigned classrooms on a low priority/space available basis, only after the classes meeting at standard times have been placed. OCM Scheduling cannot guarantee that these classes will be placed in a general purpose classroom.
There has been an increasing trend in departments scheduling classes on multiple campus locations (East Bank, West Bank, and/or St. Paul). Please remember when entering your data for fall 2013 (1139) and spring 2014 (1143) that setting a campus location is a two step process involving two equally important fields.
- Location field: make sure the location field on the Basic Data panel in ECS is set to the correct campus location (it defaults to East Bank). This is the field that populates on the Class Schedule.
- Room characteristic: make sure you select East Bank, West Bank, or St. Paul as a room characteristic on the Meetings panel in ECS. This is the field that informs OCM Scheduling where you want the class to meet.
Please notify us if a course section will not require a general purpose classroom during finals week. Email firstname.lastname@example.org with the subject line "Spring 2013 Final Exam" and the designator/section number(s) in the email body. This information must be sent by March 12, 2013.Be sure to submit ASR form 163 or 123 to request a change in time, day, or location of the exam. While we do our best to accommodate special requests, please be aware there is a possibility that your request may not be fulfilled.
Before ECS period 1 closes, ensure that you have confirmed that your department is in compliance with the scheduling distribution policies regarding classroom demand. Check this demand using the Class Scheduling Distribution Summary. See the class scheduling policy FAQs for more details on how classroom demand is determined.A class is not considered part of your department's general purpose classroom demand in the Class Scheduling Distribution Summary if the facility ID field in ECS is populated with a departmentally controlled space or ROOM000TBA or NOROOMREQD.
The last day of ECS period 1 for fall 2013 (1139) is Wednesday, February 20. Remember to delete any class sections in ECS that have rolled forward but will not be taking place during either term. You can delete courses/sections by clicking on the minus button on the "Basic Data" panel of "Maintain Schedule of Classes" in ECS.You may find the following resources for scheduling courses helpful: