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Astra Schedule outage Jan. 16

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Astra Schedule will be unavailable Thursday, Jan. 16 from 8 a.m.-4 p.m. for a planned system upgrade. Updates on the outage will be available on the University's IT Service Status page.

Please contact the Office of Classroom Management (OCM) at ocmsoftwarehelp@umn.edu with any questions.

Spring meeting and event requests

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Spring 2014 weekend meeting and event requests have begun processing, and weekday evening and daytime requests will begin next week. Scheduling priority is first given to academic courses in general purpose classrooms and then to academic-related activities. Spaces for special events are not guaranteed, other than those for credited academic classes and their final exams.

General meeting and event requests are scheduled prior to the start of the semester. Requests will be processed in the order in which they are received. Event reservations for upcoming semesters will be held in the request queue and subsequently processed in the order in which they are received. Weekend and evening requests are filled before weekday requests. Most prime time requests are not processed until the first week of the semester.

Scheduling will assign each reservation to the most appropriate space available. Requests for specific rooms or spaces will be honored when possible. Scheduling reserves the right to re-assign space and identify suitable alternative space when necessary.

The Office of Classroom Management (OCM) invites you to provide feedback about current and future classrooms so we can provide you with the highest quality learning environments possible. Your survey scores and comments help inform our planning for renovations and equipment changes. OCM makes significant technology changes and renewal updates in more than 60 classrooms each year, and we value your input.

Your voluntary participation in a short, seven-question survey is very much appreciated, and your responses will be confidential. Please complete the survey by Friday, December 20.

We encourage you to submit a separate survey for each classroom for which you would like to offer feedback.

Please click here to complete the survey.

If you have any questions about the survey, please contact us at 612-625-1086 or classrm@umn.edu.

Scheduling U presentations

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Scheduling U, which took place November 4-8, included several workshops. If you were unable to attend, or would like a fresher, you can view the presentation for each session below.


Scheduling news and notes


Find out about all the new buzz in scheduling! Discussions will include process improvements, final exam batch scheduling, Astra Schedule, upcoming classrooms projects, policy and procedure changes, the new Liberal Education (LE) distribution tool, and more.

Speakers: Sarah Kussow, Nate Meath 


What's up with ESUP?


The University is upgrading its PeopleSoft systems and reexamining all associated business processes. What does this mean for schedulers? Come to this session to get the scoop and a preview of some changes on the way.

Speakers: Heather Micek, Kate Sophia, John Vollum


How to make Astra Schedule work for you


You may already know how to use Astra Schedule to request an event or to view a calendar, but there is a lot more that it can do for you. Learn how to navigate the new system-wide scheduling tool to find information faster by using filters, saving searches, and running ad hoc reports to make class scheduling easier.  

Speakers: Gary Andersen, Renae Faunce, Nancy Killian

Moderator: Christine Mounts


Back to the basics


If you are new to academic scheduling or simply looking for a crash course, this session will provide all the information you need on scheduling processes, policies, and procedures. Topics covered will include the academic schedule production cycle, ECAS, final exam scheduling, how to navigate the class scheduling distribution summary, getting the room you need, and Q & A with the Student Records training and support team.

Speakers: Gary Andersen, Renae Faunce, Nancy Killian, Sarah Kussow, Robert Wilson

Viewing classroom availability in Astra Schedule

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When using Astra Schedule, schedulers should rely on the request forms to view classroom availability. Using the grid calendars is no longer necessary to request a classroom. You can now request space and see availability in the same place.


To view the schedule of a specific general purpose classroom, use the General Purpose Classroom Search. Choose the building you are interested in, then select the room name. The room details will appear on the right hand side of the screen. Click on the "Room Schedule" link to bring up the daily calendar for the classroom. If you prefer to see an entire week or month at a time, you can easily switch your view by using the buttons on the upper left-hand corner of the calendar.

Upcoming Astra Schedule user groups

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A series of Astra Schedule user groups is scheduled for this fall. Session topics will address issues that schedulers experience in their day-to-day use of Astra Schedule. They also serve as an opportunity for users to share ideas with each other and receive help solving specific problems.

No registration is required to attend. Locations and times for each session are as follows:


  • Thursday, September 26, 9-10:30 a.m., Nolte Center 140

  • Friday, October 25, 1:30-3 p.m., STSS 512B

  • Tuesday, November 19, 9-10:30 a.m., Nicholson Hall 110

  • Tuesday, December 17, 9-10:30 a.m., STSS 512B

Welcome to fall 2013!

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Summer classroom renovations and updates 
Several general purpose classrooms received environment or technology updates during the summer. Some of these updates included the following:

  • Willey Hall partition - The large motorized partition in Willey Hall 125 and 175 was replaced. See photos of the construction and finished product here.
  • Video conferencing classrooms - Magrath 4, Peik 165, and Peters 145 were added to the OCM inventory.
  • Furnishing upgrades - Keller 3-230 and Borlaug 335 and 365 received new furniture, finishes, lighting, and A/V equipment.
  • Technology feature upgrades were completed in more than 50 rooms. Room features can be found on the newly revised room inventory page.
  • STSS 114 - Two classrooms in the Science Teaching & Student Services building (STSS) were combined to provide increased capacity for an Active Learning Classroom (ALC).The new room seats 171 students and offers the same active learning functionality as before.
New scheduling system launched
In May, the Office of Classroom Management (OCM) implemented a new, system-wide classroom and event scheduling system called Astra Schedule. The system replaced the old classroom schedule viewers and request process. A quick start guide is available on the new Astra Schedule home page showing how to request a classroom for an event.

Fall 2013 classroom assignments
Room assignments for fall 2013 classes are available on the One Stop Class Schedule. Please note: room assignments are subject to change prior to the start of term. While this usually only affects a small number of classes, verify your classroom assignment before the first class meeting. If you have specific questions about your room assignment, contact your department scheduling coordinator.

Classroom technology instructions and videos
The classroom technology instructions for each building provide a list of equipment and additional features, as well as a representative image of the instructor station in each classroom. Orientation is available upon request for those who want to learn more about the technology features. For any questions, contact OCM Classroom Support or 612-625-1086.

OCM News Blog
Stay informed about general purpose classrooms and student study spaces by visiting the OCM news blog. The blog provides news and information updates throughout the semester and is accessible via the OCM website or by subscribing using your favorite RSS feed/blog reader.

Contact us
OCM is available to help with any questions, concerns, or comments regarding general purpose classrooms or central student study spaces. Contact us via the Classroom Support Hotline at 612-625-1086 or classrm@umn.edu.

The hotline is available from 7:30 a.m.-4:00 p.m. Monday-Friday. Messages left at the hotline are monitored by an on-call manager after hours.

Temporary solution for room schedule displays

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The Office of Classroom Management's (OCM) new system-wide classroom and event scheduling system, Astra Schedule, went live in May. It replaced the former classroom schedule viewers and request process. 

The transition requires a replacement of the content on the room schedule displays for Cooke, Folwell, Nicholson, and STSS classrooms. To access the new room inventory page, a QR code is available on the room displays for mobile-device users. You may also view the content with a computer or laptop using the provided URL located on the room displays.

In the meantime, OCM is working with its room scheduling display vendor to write a new interface in the coming year. When complete, OCM will transition back to posting the daily schedule for the rooms that currently have installed room schedule displays. There are no plans to add more displays outside of the new classrooms.

STSS display QRC.png

UMN-TV outage on July 2

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A planned outage for UMN-TV online is tentatively scheduled for Thursday, July 11 at 7:00 a.m. Maintenance is scheduled to last until noon, but service may be available as soon as 8:00 a.m. 

UMN-TV cable will not be affected during this outage.

If you experience any issues with UMN-TV after this time, please report them to the Technology Helpline at 1-HELP (1-4357).

R25 has been retired, Astra Schedule now live

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Effective immediately, R25 will no longer be in use. OCM's new system-wide classroom and event scheduling system, Astra Schedule, is now live. It will replace the former classroom schedule viewers and request process.

A quick start guide is available on the new Astra Schedule homepage on how to request a classroom for an event. Demonstrations will also be held at the following locations on campus:


  • Saint Paul: Tuesday, May 21, 9 -10 a.m., Ruttan B35

  • West Bank: Wednesday, May 22, 2:30-3:30 p.m., Blegen 10

  • East Bank: Thursday, May 23, 9-10 a.m., Nicholson 155 (Or watch this session live via UM Connect.)