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Scheduling U, which took place November 4-8, included several workshops. If you were unable to attend, or would like a fresher, you can view the presentation for each session below.
Scheduling news and notes
Find out about all the new buzz in scheduling! Discussions will include process improvements, final exam batch scheduling, Astra Schedule, upcoming classrooms projects, policy and procedure changes, the new Liberal Education (LE) distribution tool, and more.
Speakers: Sarah Kussow, Nate Meath
What's up with ESUP?
The University is upgrading its PeopleSoft systems and reexamining all associated business processes. What does this mean for schedulers? Come to this session to get the scoop and a preview of some changes on the way.
Speakers: Heather Micek, Kate Sophia, John Vollum
How to make Astra Schedule work for you
You may already know how to use Astra Schedule to request an event or to view a calendar, but there is a lot more that it can do for you. Learn how to navigate the new system-wide scheduling tool to find information faster by using filters, saving searches, and running ad hoc reports to make class scheduling easier.
Speakers: Gary Andersen, Renae Faunce, Nancy Killian
Moderator: Christine Mounts
Back to the basics
If you are new to academic scheduling or simply looking for a crash course, this session will provide all the information you need on scheduling processes, policies, and procedures. Topics covered will include the academic schedule production cycle, ECAS, final exam scheduling, how to navigate the class scheduling distribution summary, getting the room you need, and Q & A with the Student Records training and support team.
Speakers: Gary Andersen, Renae Faunce, Nancy Killian, Sarah Kussow, Robert Wilson
When using Astra Schedule, schedulers should rely on the request forms to view classroom availability. Using the grid calendars is no longer necessary to request a classroom. You can now request space and see availability in the same place.
To view the schedule of a specific general purpose classroom, use the General Purpose Classroom Search. Choose the building you are interested in, then select the room name. The room details will appear on the right hand side of the screen. Click on the "Room Schedule" link to bring up the daily calendar for the classroom. If you prefer to see an entire week or month at a time, you can easily switch your view by using the buttons on the upper left-hand corner of the calendar.
A series of Astra Schedule user groups is scheduled for this fall. Session topics will address issues that schedulers experience in their day-to-day use of Astra Schedule. They also serve as an opportunity for users to share ideas with each other and receive help solving specific problems.
No registration is required to attend. Locations and times for each session are as follows:
Thursday, September 26, 9-10:30 a.m., Nolte Center 140
Friday, October 25, 1:30-3 p.m., STSS 512B
Tuesday, November 19, 9-10:30 a.m., Nicholson Hall 110
- Tuesday, December 17, 9-10:30 a.m., STSS 512B
- Willey Hall partition - The large motorized partition in Willey Hall 125 and 175 was replaced. See photos of the construction and finished product here.
- Video conferencing classrooms - Magrath 4, Peik 165, and Peters 145 were added to the OCM inventory.
- Furnishing upgrades - Keller 3-230 and Borlaug 335 and 365 received new furniture, finishes, lighting, and A/V equipment.
- Technology feature upgrades were completed in more than 50 rooms. Room features can be found on the newly revised room inventory page.
- STSS 114 - Two classrooms in the Science Teaching & Student Services building (STSS) were combined to provide increased capacity for an Active Learning Classroom (ALC).The new room seats 171 students and offers the same active learning functionality as before.
Effective immediately, R25 will no longer be in use. OCM's new system-wide classroom and event scheduling system, Astra Schedule, is now live. It will replace the former classroom schedule viewers and request process.
A quick start guide is available on the new Astra Schedule homepage on how to request a classroom for an event. Demonstrations will also be held at the following locations on campus:
Saint Paul: Tuesday, May 21, 9 -10 a.m., Ruttan B35
West Bank: Wednesday, May 22, 2:30-3:30 p.m., Blegen 10
East Bank: Thursday, May 23, 9-10 a.m., Nicholson 155 (Or watch this session live via UM Connect.)
If you have an email announcement or general communication, please use email@example.com, or address it to specific individuals within OCM for a faster response. Scheduling inquiries may still be directed to firstname.lastname@example.org or email@example.com and will not auto-generate a ticket. The firstname.lastname@example.org address should still be used to report a problem in an OCM supported classroom or study space.
The quickest and most efficient way to communicate urgent issues affecting classrooms is to call the Classroom Support Hotline at 625-1086 between 7:30 a.m. - 4:30 p.m., Monday through Friday.