Recently in Scheduling update Category

Room assignments for fall 2014 (1149)

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General purpose classroom assignments for fall 2014 are available on the One Stop Class Schedule. The Scheduling Unit is still working on placing many classes during the busiest times of day and as classes continue to be added to the schedule. Room assignments are subject to change prior to the start of term as we work to accommodate all class activity.

Review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned a room. Please contact if any classes that do not need a general purpose classroom have inadvertently been assigned to one. We can also assist you in assigning a departmental space to your class.

Registration for May/summer 2014 (1145) begins Tuesday, April 8. Registration for fall 2014 (1149) begins Thursday, April 10.

The start of queued registration coincides with the beginning of ECS period 4. During ECS period 4, department schedulers can make late changes to the schedule or add courses, but changes may result in the loss of classroom assignment. Cancellations must be referred to college offices for approval

If you plan to add large class sections (more than 70) to the class schedule, please be sure to consult with the Scheduling Unit ( to ensure a general purpose classroom will be available.

Make your final changes in ECS for spring 2015

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Class scheduling in ECS is in full swing for spring 2015 (1153). ECS period 1 for spring 2015 ends on April 16, 2014. Remember to ensure your classes and your enrollments are distributed across both the day and the week.

There has been an increase in the number of Monday/Wednesday 75-minute classes offered across campus. While this is permitted within the guidelines of the policy, it can only be maintained if departments spread their classes across both the day and the week. More and more departments are being asked to change their meeting patterns as a higher demand for large lecture halls (more than 70 students) during the busiest times on campus (Monday-Thursday, 9 a.m.-noon). You will have the best chance of getting the room you want if you choose a meeting time outside of those times.   

Refer to the class scheduling policy summary and FAQ for a refresher on the scheduling distribution policy. The following information might also be helpful:

  • The policy was developed using the principle of the fair-use of resources. It aims to:
    • reduce classroom demand for certain days and times
    • increase scheduling flexibility for departments
    • ensure reasonable class access for students
  • There is no requirement to schedule classes at a particular time; it is required that classes and enrollments are evenly distributed throughout the day and week.
  • The Class Scheduling Distribution Summary illustrates the class demand of a department or college.

Scheduling Update live on April 30!

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Save the date for a live, in-person Scheduling Update session on Wednesday, April 30, 2-3:15 p.m. The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required.

This session will provide an update on the scheduling cycle for fall 2014 and spring 2015, as well as give you a sneak peak at the improvements and changes that will be coming to class scheduling with the upgrade to PeopleSoft 9.0. Please be sure to attend.

Fall 2014 (1149) scheduling

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Room assignments for fall 2014 (1149) will appear on the Class Schedule when ECS period 3 opens March 27.  At that time, you will have access in ECS to make updates to course information (cancel, change, add). Please note: changes made to meeting times, enrollment capacities, and/or requested room capacities will result in the loss of the classroom assignment. Changes will continued to be made to the Class Schedule throughout the spring and summer months.

Spring 2015 (1153) scheduling resources

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ECS period 1 for spring 2015 (1153) is open through April 16. Remember to delete any class sections that have rolled forward but will not be taking place for spring 2015 and to update any class sections that require changes.

Be sure to review the Class scheduling distribution summary to check for compliance and the Liberal Education distribution summary to see how your classes that meet LE requirements are spread throughout the day and week.

How a course becomes a class

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How exactly does a course become a class? Check out a quick video that illustrates the process. Then share it with your colleagues so they can see it, too!

Top 10 ways to reduce classroom shortage

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  1. Submit class information accurately and on time (during ECS Period 1). Use ECS reports and Class Scheduling Distribution Summary to manage class submissions.
  2. Minimize changes after ECS period 1. 
  3. Teach classes in accordance with University Senate approved standard time blocks.
  4. Teach no more than 3% of general purpose class demand during any individual standard time block. Note: try to avoid high demand day/time blocks.
  5. Make departmental classrooms available for central scheduling.
  6. Manage projected enrollment numbers; do not inflate or unrealistically overestimate demand.
  7. Manage actual registration numbers after start of registration, and make early class cancellation decisions if insufficient registrants.
  8. Help Scheduling identify low-enrollment courses assigned to classrooms by moving them to conference rooms, meeting rooms, labs, studios, etc.
  9. Do not allow misuse of class permission/magic numbers.
  10. Be flexible! Help Scheduling help you!

Spring 2015 ECS period 1 in progress

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ECS period 1 for spring 2015 (1153) is open through April 16. Remember to delete any class sections that have rolled forward but will not be taking place for spring 2015. You can delete courses/sections in ECS by clicking on the minus button on the Basic Data panel of "Maintain Schedule of Classes."

You may find the following resources helpful for scheduling courses:

Final exam scheduling for spring 2014 (1143)

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Final exam scheduling for spring 2014 is underway. Please notify Scheduling as soon as possible if a course section will not require a general purpose classroom during finals week. Email with the subject line "Spring 2014 Final Exam" and the designator/section number(s) in the text.

Be sure to submit ASR form 163 or 123 to request a change in day, time, or location of the exam. While we do our best to accommodate special requests, please be aware there is a possibility that your request may not be fulfilled.

The spring 2014 final exam schedule and regulations are posted online.