The Student work stream preview sessions started today! These sessions are the first step for learning about training and maintaining access for the upgraded system. No need to R.S.V.P. Come when you can and bring a colleague with you! Read more...
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Fall 2014 final exam room scheduling has begun. It is not too late to tell OCM which classes do not require a classroom during finals week! Please inquire with faculty and instructors to determine if a room for final exams will be needed this semester. If a room is not needed, just email class information (course, section number, and instructor) to email@example.com.
As a reminder:
- OCM only schedules final exams for classes that meet in general purpose classrooms.
- Final exams for classes that meet in departmental space need to be scheduled within the department.
Room assignments for final exams will be complete by mid-November for your review.
All schedulers should plan to attend the annual scheduling workshop series, Scheduling U. This year Scheduling U takes place October 28-31. Whether you are new to course scheduling or are a pro, there is a session for you during Scheduling U. Workshops are open to any University staff member.
An update on everything scheduling: policy, classroom renovations, timelines, upgrade impacts, how to get the room you need, and more. This is a must-see session!
Speaker: Sarah Kussow (OCM)
Tuesday, October 28, 10:15-11:30 a.m., McNeal Hall 10
Thursday, October 30, 9:45-11:00 a.m., Nolte Center 140
Thursday, October 30, 2:30-3:45 p.m., CSOM L-122
The Upgrade: What you need to know about academic processes
You may have already heard a lot about The Upgrade, been to a college visit, seen sneak peak videos, or even attended a preview session. What else is there to know? Stop by to hear more on CCS, waitlists, class URLs, and grading. If you're saying "what upgrade?," this session will give you lots of fresh information. There will be plenty of time to ask all the questions you have about the Upgrade for student records and scheduling.
Speaker: Heather Micek (ASR)
Tuesday, October 28, 2:30-3:45 p.m., STSS 530B
Tools for the academic scheduler
Scheduling decisions often rely on gut feelings, instincts, and political sensitivities. Yet the buy-in for any decision is strongest when it is supported by clear, concrete facts. This workshop will show you how to access data that is already at your fingertips using UM Reports, Class Scheduling Distribution Summary, and Astra Schedule. You will learn to use these tools throughout the scheduling process.
Speakers: Renae Faunce (ASR) and Christine Mounts (OCM)
Wednesday, October 29, 1:00-2:15 p.m., Appleby Hall 303
Department scheduler open forum
Let's talk. From spreadsheets to databases to Post-its, we know that every department has a unique way of preparing their class schedule. This is an opportunity for schedulers to exchange practical experiences and challenges about their scheduling process. Bring your artifacts to share! We'd love to see how the magic really happens. The session will be a moderated discussion (rather than a presentation or a succession of speakers).
Moderator: Bob Quinney (OCM)
Friday, October 31, 11:15 a.m. - 12:30 p.m., Nolte Center 140
Some changes are coming to reports as a result of the PeopleSoft upgrade. Many reports will look and feel the same as they do now, but some will be altered or retired completely (see the list of reports and their dispositions). Additionally, all available reports will be accessed from one, consolidated location: the Reporting Center. Email firstname.lastname@example.org if you have any questions about the new Reporting Center or for more information about the fate of a specific report.
Room assignments for spring 2015 (1153) are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. If a class does not need a classroom assignment, please notify email@example.com.
OCM finds a general purpose classroom only for classes with a blank Facility ID in ECS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as ROOM000TBA or AHCROOMTBA.
Room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, OCM encourages instructors to verify their classroom assignment before the first class meeting.
Fall 2014 final exam room scheduling will begin soon. OCM only schedules final exams for classes that meet in general purpose classrooms. Final exams for classes that meet in departmental space need to be scheduled within the department.
Email firstname.lastname@example.org with any course sections that do not require a classroom during finals week. Use "Fall 2014 Final Exam" for the subject line and the course and section number(s) in the body.
Electronic Course Scheduling (ECS) in PeopleSoft will be available Tuesday, September 23 for May/summer 2015 (1155) class schedule production. The following resources for scheduling summer session courses are available:
The dates for student systems preview sessions for the PeopleSoft upgrade have been announced! These hour-long sessions will paint the training picture for those needing to maintain access to the "campus solutions" area of PeopleSoft. Attendees will learn about required training and how to access other training resources. There will also be demonstrations of the new MyU, the new Faculty Center, the new Advisor Center, and key processes (e.g., permission numbers, batch processing of service indicators and student groups, academic standing).
Several general purpose classrooms received environment or technology updates during the summer, including the following:
- Video conferencing classrooms: Magrath 4, Peik 165, and Peters 145 were upgraded to full video conferencing and class capture capabilities.
- Major renovations: Amundson B75, Smith 231 & 331, and Blegen 415, 425, and 435, received new furniture, finishes, and lighting updates.
- Technology feature upgrades were completed in more than 50 rooms. Room features can be found on the room inventory page.
- Improvements include: wide-screen video projectors, HDMI input cables, and class capture output connections.
- Study spaces added: the Keller Atrium and Humphrey 50 were added to the inventory and completely renovated. New fixtures include display monitors and tables for individual study and small group work.
- Classroom hotline enhanced: the OCM hotline was aligned with University-wide support services and expanded the hours of availability for technology services. The phone number remains the same (612-625-1086), and callers will be prompted to select from a menu of options.Technology calls will be routed to a team of support professionals who are available 24 hours a day.