RAC meeting Monday, Aug. 4

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All advisers and collegiate staff are encouraged to attend the next Registrar's Advisory Committee (RAC) meeting on Monday, Aug. 4 at 9:30 a.m. in 402 Walter Library on East Bank. The meeting will cover several key updates regarding the Enterprise Systems Upgrade Program (ESUP), including the impact on your work. In addition, other changes and information related to the academic year with be provided.

Question: Can a high school obtain college records for an alumnus using a release that the alumnus signed when he/she was still in high school?

Answer: When state high schools request transcripts for alumni, these letters are often accompanied by signed releases from the high school's former students (forms created by the high school with signatures from the students before they graduated from high school). You may be wondering whether or not you can/should fulfill these requests.

Technically speaking, a signed release should be from an "eligible student." While in high school, the student does not qualify as an eligible student, as the record "belongs" to the parent in the K-12 arena. The receiving department should contact the student and obtain the appropriate signed consent. Until that consent is received, the college transcripts should not be released.

Nomination call for Lillian H. Williams award

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The Office of Equal Opportunity and Affirmative Action (EOAA) is now accepting nominations for the 2014 Lillian H. Williams award. The award recognizes individuals or units within the University community that exemplify a commitment to equal opportunity and affirmative action through educating the community on topics related to equity, diversity, and the struggle against discrimination and harassment.

To submit an individual or unit, provide a one-page nomination to Nancy Xiong. All nominations are due by July 28, 2014. The winner will be announced at the 2014 EOAA Fall Liaison Conference on October 27. For more information, visit the EOAA website.

OCM classroom projects underway

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The Office of Classroom Management (OCM) has completed two-thirds of its 2014 Classroom Technology Renewal projects. In many classrooms, systems have been enhanced by adding a document camera and class capture outputs. Additionally, OCM has completed its summer project in the West Bank Auditorium located in the West Bank Skyway.

Newly enhanced classroom support hotline

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The Office of Classroom Management (OCM) hotline has been enhanced to align with University-wide support services and has expanded the hours of availability for technology services. While the phone number will remain the same (612-625-1086), callers will be prompted to select from a menu of options that allow you to reach the support staff who are best able to meet your needs.

Technology calls will be routed to a team of support professionals who are available 24 hours a day. OCM support staff remain available for all other classroom and scheduling-related calls from 7:30 a.m. - 4 p.m., Monday - Friday.

peerTransfer now live

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The University now offers international students a new way to make tuition payments through the use of peerTransfer. The service will allow students to pay the University from bank accounts in their country of origin without having to arrange for a wire transfer or pay bank transfer fees. Students will transfer money from a bank account in their home country to peerTransfer, and peerTransfer will then transfer the money to the University on behalf of the student. Foreign exchange rates offered through peerTransfer are typically better than those offered by banks.

As of July 1, some Twin Cities colleges have a new Academic Records contact. These changes came as a result of recent reorganization efforts within Academic Records to ensure staff, students, and alumni are receiving fast, efficient, and quality service.

For your reference, an updated PDF listing full contact information has been added to the Academic Support Resources OTR webpage.

This is a reminder that a student may not exceed two academic years on an approved leave of absence (LOA). Students whose LOA has expired and who have not yet registered for the following term (excluding summer) by the end of the second week of classes will be discontinued.

Those who wish to resume graduate work must request readmission to reactive their status. It is up to the program or college to determine the best readmission path for a student.

Full information and related forms can be found on the Leave of Absence and Reinstatement from a Leave: Graduate Students policy online.

FERPA Q&A: Providing information to alumni

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Question: If alumni use a personal email address to ask questions regarding their student record, can you correspond with them?

Answer: It depends. The part of an alumni's student record that was created while they were a student continues to be protected under FERPA after they graduate. The directory suppression level selected by them while they were a student also remains in place (unless they change it). If they provided a non-U of M email address as a way to contact them, it's wise to inform them how to reactivate their U of M account or to only share general, non-student specific information. If you do respond to a non-U of M email address, be sure to use caution when providing private student data, as some personal email addresses may be shared by spouses or other family members.

If you are unsure whether or not it is really the student, or you are uncomfortable using a non-U of M email address to correspond with alumni about their record, it is reasonable to ask them to call you so that you can verify their identity or ask them to contact the Technology Helpline to reactivate their U of M email account. Alumni of the University are eligible keep their U of M email accounts so long as they access the account every three months.

CTS earns 2014 Innovation Award

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ASR's Classroom Technical Services (CTS) recently earned a 2014 Innovation Award for its collaboration practices in higher education. The award category recognizes colleges or university campuses that have used technology to foster collaboration through a distributed video application, video conferencing, or other specialized audio-visual installation.

Recent Comments

  • Melissa W: Will it be viewable online later? I am unable to read more
  • ibs: It should be noted that this process does not apply read more
  • Kate Sophia: Yes! More details to come! read more
  • squierj: Will this preview be available to the coordinate campuses? read more
  • hilli076: Where are systems like MediaMill, or Kaltura, or UMconnect, etc. read more
  • sbcarnes: How will this be communicated to the broader University community? read more
  • laceyf: How can people register? read more
  • Institute for Health Informatics: Would it be possible to reschedule the October 7 GDP read more
  • bostr007: What is the context for "the graduate student will see read more
  • mcder002: "For more information" link doesn't work. read more

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