Directors of Graduate Studies are invited to attend a DGS Orientation on Wednesday, September 17, from 10-11:30 a.m. in 101 Walter Library.

All Directors of Graduate Stuides are welcome to attend, but new Directors are particularly encouraged to take this opportunity to learn more about the role of the Graduate School, meet members of the Graduate School staff as well as the Academic Support Resources graduate student services staff, and hear about how we can assist you with your DGS responsibilities.

Click here to RSVP.

Beginning fall 2014, tuition billing and due dates will occur approximately two weeks earlier than in years past. This will affect most students holding a Graduate Assistantship or Fellowship, as they will receive their first paycheck after the first bill for tuition and fees is due. In order to ensure that those students are not adversely affected by the change, late and installment fees will be waived for the first bill of each fall and spring semester.

The Office of Student Finance sent an email to incoming graduate students with job codes that are eligible for the late and installment fee waiver on Tuesday, August 26. The Office of Student Finance is planning on identifying students that will receive the waiver on approximately Thursday, September 4. Only students who have those job codes entered on their student record will receive the waiver.

Programmatic student holds

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With the start of fall semester, it is important that any programmatic holds on student accounts are reconciled (provided the student has completed all necessary steps to resolve the hold).

As a reminder, colleges and programs are now able to place/remove the following holds:


  • OJ - general hold

  • OM - too many incompletes

  • OG - doctoral program not filed

  • OF - master's program not filed

  • OL - GPA requirement not met

If you are interested in being able to place/remove holds, please email Amber Cellotti directly at knap0071@umn.edu. However, in order to be able to place holds and give access, you must have completed Student Data Inquiry and Student Data Update training in PeopleSoft. If you're not sure you have completed these, you can check your training history on the HR website.

All Twin Cities and Duluth post-baccalaureate students enrolled in a graduate or departmental master's program (excluding Twin Cities MBA students) that have not registered for fall 2014 term received an email on Tuesday, August 26 indicating they must register by Monday, September 15, or they will be discontinued.

Program staff who have students requesting permission for GRAD 999, xxxx-8777, xxxx-8666 and xxxx-8888 may issue the necessary permission provided students have met internal eligibility requirements. Students requesting permission for xxxx-8333 and xxxx-8444 should be directed to the Graduate Student Services office at gssp@umn.edu.

If a student is discontinued and wishes to resume graduate work, he or she must request readmission to reactivate his or her status. It is up to the program or college to determine the best readmission path for a student. In all cases, students should contact the major program for which they are applying.

After much consideration, we will no longer be producing the PBED Digest in newsletter form. This will be the last issue.

A Google Group has been created as a means to provide an additional communication channel and venue to discuss issues. The email for the group is pbed@umn.edu. If you are no longer interested in being on this list, please email me directly at knigh161@umn.edu.

In addition to the Google Group, information will continue to be delivered at RAC meetings, in the Graduate & Professional Update (GPU), and the Synthesist.

Thank you for your readership.

The Office of Classroom Management (OCM) hotline has been enhanced to align with University-wide support services and has expanded the hours of availability for technology services. The phone number remains the same (612-625-1086), but callers will be prompted to select from a menu of options. This will connect them to the support staff who are best able to meet their needs.

Technology calls will be routed to a team of support professionals who are available 24 hours a day. OCM support staff remain available for all other classroom and scheduling-related calls Monday through Friday, 7:30 a.m. to 4 p.m.

International Student and Scholar Services, Graduate School Admissions,and the Minnesota English Language Program collaborated on the creation of a "Staff Resource Guide: New Graduate & Professional International Students."

The goal of this resource guide is to provide you with information and resources which will help you in assisting international students during the first semester. By creating a smooth transition, international students are more likely to succeed academically and be fully engaged in their graduate level experience.

If you have any questions about the guide or its content, please contact the contributors listed on page 9 of the guide.

Visa delays announcement

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The U.S. Department of State reports that there is a potential for delays in visa processing for some international students and scholars. Several affected students have contacted the International Student and Scholar Services (ISSS) office, who is working to understand the scope of impact on international students and scholars who will be arriving this August. Note that the delays impact both new students and scholars and those who are returning (have traveled home and need a visa renewed to re-enter the U.S.). Many students and scholars have successfully received their visas and have arrived on campus already; this is a proactive measure in assisting those who may face delays.

ISSS staff and the Graduate School will assist students and scholars as best they can and will reach out to departments and colleges as necessary to discuss specific student situations. If you hear from an affected student or scholar, please make sure they contact the appropriate office immediately - graduate students who are not able to arrive by the report by date on their I-20 document should email the Graduate School at gsquest@umn.edu; professional degree students should contact Debra Siegel in ISSS at siege002@umn.edu.

All Twin Cities and Duluth post-baccalaureate students enrolled in a graduate or departmental master's program (excluding Twin Cities MBA students) that have not registered for fall 2014 term received an email the week of August 25 indicating they must register by Monday, September 15, or they will be discontinued.

If a student is discontinued and wishes to resume graduate work, he or she must request readmission to reactivate his or her status. It is up to the program or college to determine the best readmission path for a student. In all cases, students should contact the major program for which they are applying.

The Registrar's Advisory Committee (RAC) will meet on Monday, August 4 in Walter Library, room 402. The common session begins at 10 a.m. with the graduate education session following at 11:30 a.m. (the undergraduate education session is from 9:30-10 a.m.). The graduate education session will feature a discussion on the upcoming DGS Orientation and will provide an opportunity for new and seasoned collegiate and departmental staff to to get (re)acquainted with graduate education processes.

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