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Graduate degree clearance and reporting changes

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In anticipation of the PeopleSoft 9.0 upgrade, new business processes are being established for Graduate Student Services & Progress (GSSP). These changes will impact reporting and GSSP business process, but will have no impact to students.

Degree Clearance
Effective Thursday, May 1, Graduate Student Services & Progress (GSSP) will discontinue degree clearance in the PeopleSoft (PS) Graduate School custom tables. The following data will be affected:

- Degree program GPA (GSSP enters cumulative GPA unless below 2.80 for master's)
- Application month/year
- Completion month/year
- Major credits
- Minor credits
- Thesis type
- Doct. time start (term)
- Doct. time end (term)

Moving forward, a student's GPA and major/minor credits will no longer be captured in PeopleSoft.

The following reports will be impacted:

- Degree Applicants GRD version (190)
- Degree Applicants report (195)
- Degree Award (279)
- Graduate Education Student Profile (98)
- Graduate Student Report for Majors/Minors (Go32) (525)

Staff now have access to a student's application month/year and degree completion month/year in PeopleSoft. This information can be found Records and Enrollment>Career and Program Information>Student Program/Plan click on student attributes tab.

If you have a questions about reporting, please contact Ingrid Nuttall at

Time to Degree
Doctoral start/end time will be captured in PeopleSoft milestones (0800, "Time to Degree"). In addition, master's/PBac/Specialist Certificate time to degree will also be captured. This information can be found Records and Enrollment>Enroll Students>Student Milestones.

Plan Type
Master's plan type A, B, or C has been converted into a "Sub-Plan." This information can be found by going to Records & Enrollment>Career & Program Information>Student Sub-Plan>(information towards bottom of page).

Thank you for your cooperation with this effort. Please contact us at with any questions.

Graduate non-degree registration changes

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The current graduate non-degree registration form has been updated to a commentable PDF, and a cover sheet and checklist has been added. Designated signers are encouraged to read through the form carefully. All required information must be filled out or the form will be returned to the student/signer for completion. The list of designated signers has been updated online to about 350 people. It will continue to be updated about three times per year before open registration occurs.

Billing due date changes for fall 2014

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Beginning fall 2014, billing due dates for tuition and fees will change. Students will be billed approximately two weeks earlier than in previous years. Billing dates for fall 2014 are currently available on the One Stop website. Spring dates will be determined soon. Students will be notified of the change prior to the end of the spring 2014 semester.

This change will bring the University in line with current industry standards and allow billing to be more consistent across all system campuses.

Students will be notified of this change before the end of spring semester.

Scheduling Update live on April 30

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A live, in-person Scheduling Update for all University schedulers will occur on Wednesday, April 30, 2-3:15 p.m. The session will provide:

- An overview of what the Enterprise Systems Upgrade Program (ESUP) is
- A sneak peek at what is changing for schedulers (including specific examples of changes to the schedule of classes)
- What the new production cycle will look like
- An overview of the training timeline for schedulers
- An opportunity to ask questions

The session will be offered concurrently in Rapson Hall 56 (East Bank), Carlson School 2-215 (West Bank), and Peters Hall 155 (Saint Paul).

Oracle had exciting news at their PeopleSoft Higher Education User conference in March. They announced that they will deliver an update to PeopleSoft so that the preferred name of students appears on class and grade rosters!

The University of Minnesota played a big part in this effort. The Enterprise Systems Upgrade Program (ESUP) Student Records team built a national coalition around this issue thanks to the help of Product Advisory Group members Max Herman (ASR-IT) and Carla Boyd (Duluth). This included writing the "white paper" that Oracle is using for their development!

What's in a name?
The University of Minnesota's enterprise system (PeopleSoft) uses the legal name of students, faculty, and staff throughout the system. Sometimes this is a requirement for law or regulation, but in many cases it is not. The University has long-been a part of the national conversation around the desire to use a preferred name (as identified by the individual) for instances not covered by law or regulation, as doing so promotes an inclusive and welcoming environment for a diverse population.

Making it happen
ESUP was an opportunity for the University to take the lead in this national conversation. As a result, a coalition of higher-ed institutions formed to urge Oracle to address this issue and develop a solution that could be provided to all institutions.

Oracle's announcement at their conference is exciting news, but since the delivery timeframe of this fix is unknown, the ESUP team is moving forward with developing modifications to the system to ensure that when we go live next spring, students will be able to choose what name appears on class and grade rosters. This is a huge win for our entire institution!

Processing of the application for degree has been moved from the St. Paul location to 160 Williamson. Please have your students submit them directly to GSSP in-person or via email at

New Associate Director of Continuity and Compliance

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Stacey Tidball joined ASR on March 3 as the new Associate Director of Continuity and Compliance. Her role fills the position previously held by Ingrid Nuttall, who is now the Director of Academic Records for ASR.

In her new role, Stacey will be responsible for supporting academic policy initiatives, as well as supervising the ASR Communications and Student Records Training and Support Teams. A graduate of the University of Minnesota Law School, she has previously worked for the University as Associate Director of the Law School's Career Center.

President Kaler sets priorities for 2014

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During his 2014 State of the University address, President Eric Kaler shared this year's academic and legislative successes and outlined his vision for the future. His goals for 2014 include recruiting and retaining top-notch faculty and researchers, promoting excellence, supporting equity and diversity initiatives, investing in graduate education, and more. To read his speech in its entirety, visit the Office of the President website.

We are pleased to invite you to attend the Graduate Revels, a celebration of the re-opening of Northrop Auditorium and the accomplishments of our best and brightest graduate students. This afternoon event will include the 2014 Doctoral Research Showcase, plus theatre, music, dance and spoken word performances, a photo show and contest, readings, a debate, research demonstrations, and good food, among other revelrous activities. Tours of Northrop will provide a first look at some of the architectural and historical highlights of the renovation.

Event details

  • April 8, 2014 from 12-3 pm

  • Location: Northrop Auditorium

  • No cost; no RSVP required

For more information about the Graduate Revels, please contact Melissa Anderson at or visit This event is co-sponsored by the Graduate School and the Institute for Advanced Study.

The deadline to review and submit any changes to program/minor/certificate requirements via PCAS is Friday, April 4. This process will ensure accurate information is included in the University's 2014-16 Graduate Education Catalog.

Upon confirmation that the existing degree/minor/certificate requirements are up-to-date and accurate for fall 2014 at the department/college level, information should be entered into PCAS as follows:

  • Enter fall 2014 in the "Effective date" cell

  • Add notation to the "Brief summary" cell

  • Sample language: Requirements reviewed on [day/month/year] by [name(s)/title(s) of responsible individual(s)]. Requirements are up-to-date and accurate for Fall 2014 and the 2014-16 Graduate Education Catalog.

If the review identifies requirements for the degree/minor/certificate are out-of-date and inaccurate for fall 2014, revisions should be entered into PCAS as follows:

  • Enter the updated requirements in the appropriate PCAS cells

  • Add notation of to the "Brief summary" cell

  • SAMPLE LANGUAGE: Changes to [x, y, and z requirements]. Changes result in up-to-date and accurate requirements for Fall 2014 and for the 2014-16 Graduate Education Catalog.

If you have any questions, please contact Emily Ronning in the Office of the Provost at 6-8031 or via email at; or Karen Starry in the Graduate School at 5-2815 or via email at; for PCAS help, please contact the Student Records Training Team at 5-2803.

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