Recently in scheduling Category

New Astra Schedule tutorial available

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Once you or others in your department or organization have submitted a room request, you may want check on the status of your request. To learn how to do so directly in Astra Schedule, a new tutorial is now available on the Astra Schedule homepage and on the Office of Classroom Management (OCM) website. Please feel free share these links with anyone else who may be interested.

Scheduling Update live on April 30

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A live, in-person Scheduling Update for all University schedulers will occur on Wednesday, April 30, 2-3:15 p.m. The session will provide:

- An overview of what the Enterprise Systems Upgrade Program (ESUP) is
- A sneak peek at what is changing for schedulers (including specific examples of changes to the schedule of classes)
- What the new production cycle will look like
- An overview of the training timeline for schedulers
- An opportunity to ask questions

The session will be offered concurrently in Rapson Hall 56 (East Bank), Carlson School 2-215 (West Bank), and Peters Hall 155 (Saint Paul).

OCM is now on Twitter!

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The Office of Classroom Management (OCM) has joined Twitter! Be sure to follow for the latest classroom and scheduling news, as well as updates on classroom upgrades and projects. It's also a great way to communicate with OCM staff regarding any questions or concerns you may have about room scheduling, study space, or classroom technology.

Viewing classroom availability in Astra Schedule

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When using Astra Schedule, schedulers should reply on the request forms to view classroom availability. Using the grid calendars is no longer necessary to request a classroom. You can now request space and see availability in the same place.

To view the schedule of a specific general purpose classroom, use the General Purpose Classroom Search. Choose the building you are interested in, then select the room name. The room details will appear on the right hand side of the screen. Click on the "Room Schedule" link to bring up the daily calendar for the classroom. If you prefer to see an entire week or month at a time, you can easily switch your view by using the buttons on the upper left-hand corner of the calendar.

Upcoming Astra Schedule user groups

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A series of Astra Schedule user groups is scheduled for this fall. Session topics will address issues that schedulers experience in their day-to-day use of Astra Schedule. They also serve as an opportunity for users to share ideas with each other and receive help solving specific problems.

No registration is required to attend. Locations and times for each session are as follows:

Thursday, September 26, 9-10:30 a.m., Nolte Center 140
Friday, October 25, 1:30-3 p.m., STSS 512B
Tuesday, November 19, 9-10:30 a.m., Nicholson Hall 110
Tuesday, December 17, 9-10:30 a.m., STSS 512B

September Astra Schedule demonstrations

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In May, the Office of Classroom Management (OCM) implemented a new, system-wide classroom and event scheduling system called Astra Schedule. You can use Astra Schedule to request both departmental and general purpose classroom space for an event. A quick start guide is available for additional step-by-step instructions. Demonstrations of Astra Schedule will be held at the following locations on campus:

Friday, September 6, 9-10 a.m., STSS 512B
Friday, September 13, 2-3 p.m., STSS 512B

Temporary solution for room schedule displays

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The Office of Classroom Management's (OCM) new system-wide classroom and event scheduling system, Astra Schedule, went live in May. It replaced the former classroom schedule viewers and request process.

The transition requires a replacement of the content on the room schedule displays for Cooke, Folwell, Nicholson, and STSS classrooms. To access the new room inventory page, a QR code is available on the room displays for mobile-device users. You may also view the content with a computer or laptop using the provided URL located on the room displays.

STSS display QRC.png

In the meantime, OCM is working with its room scheduling display vendor to write a new interface in the coming year. When complete, OCM will transition back to posting the daily room schedules on the currently installed room schedule displays. There are no plans to add more displays outside of the new classrooms.

Upcoming change to event scheduling

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On May 20, 2013, OCM will launch a new electronic room reservation system called Astra Schedule. A quick start guide will be available that includes instructions on how to request a classroom for an event using the new system. Scheduling staff will conduct demonstrations of the new request process and calendar functionality of the new software at the following locations across campus:

Saint Paul: Tuesday, May 21, 9-10 a.m., Ruttan B35
West Bank: Wednesday, May 22, 2:30-3:30 p.m., Blegen 10
East Bank: Thursday, May 23, 9-10 a.m., Nicholson 155

If you have any questions about this change, email

Recap of summer classroom renovations

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Several general purpose classrooms and study spaces were renovated or upgraded during the summer. Detailed project information is available on the OCM website, but here are a few highlights:

Technology Updates: OCM updated classroom equipment in more than 50 rooms.
Apple TV expansion: Apple TV will be implemented in Appleby 3 and expand to include Fraser 102, Vincent 16, and STSS 114, 118, and 412.
Student Study Space renovations: Renovations occurred in Skok, Ruttan, and Willey Hall Atrium.
Furniture Updates: Furniture was replaced in Keller, seating and lighting replaced in Vincent, and seating replaced in Kolthoff.

New general purpose classroom utilization dashboard

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The Office of Classroom Management recently unveiled a new classroom utilization dashboard. The newly designed dashboard allows users to see how general purpose classrooms are being used. This tool provides options for sorting by semester, campus location, and room size.

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