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ESUP - Student Systems Town Hall


Attend a town hall meeting to learn how the Enterprise Systems Upgrade Program (ESUP) will change the way students, faculty, and staff interact with the University. The changes discussed will be implemented in February, 2015 - less than a year away!

This meeting will focus on the student system--a key component of this multi-year effort to upgrade the University's systems and reexamine business processes. It covers admissions, financial aid, student finance, student records, and more. You will hear leaders of our student system talk about the changes and improvements that will happen as result of ESUP. We will also hear from a representative of the new myU portal effort on their progress. There will be time to ask questions or voice concerns about the student systems upgrade effort.

ESUP - Student Systems Town Hall
Thursday, May 15
2-3:30 p.m.

4 Hill Hall (Crookston)
520 DAdB (Duluth)
7 HFA (Morris)
397 USq
114 STSS (Twin Cities, East bank)
B35 Ruttan (Twin Cities, St. Paul)
Online option for those on other campuses (R.S.V.P to be sent details).

Please R.S.V.P. so the team can ensure adequate accommodations.

Members of the Student work stream Functional Steering Committees (FSC) faced a daunting task during the nine months they spent in Interactive Design and Prototyping: the first comprehensive examination and restructuring of PeopleSoft-related business processes since 1998. This included reviewing 93 business processes and nearly 900 modifications to the existing system. The goal of this effort was to increase efficiency and retire as many modifications as possible to allow for using delivered functionality. The challenge was accomplishing this while maintaining a high level of service. Questions such as, "Is there a better way?" and "What modifications can we do away with?" were routinely asked and the FSC members were charged with finding the answers and making decisions.

Read more about how they did it on the ESUP blog.

Service outage Wednesday, Jan. 29

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Some PeopleSoft applications (HR, Student, and Finance) may experience intermittent disruption for approximately two hours on Wednesday, January 29 beginning at 5 p.m. During this time, the database will be preparing a copy of the data from the PeopleSoft applications to use during testing phases for the Enterprise Systems Upgrade Program (ESUP).

ESUP has worked closely with IT's service owners to minimize disruption across the University. Updated information will be posted to the University's system status page during the two-hour outage.

The list of affected applications include:

- Financial aid status (Truth in Lending Act process)
- Electronic Promissory Note (old version for ULoans and Perkins)
- Electronic Promissory Note (new version for HPL, PCL, NFL, NL)
- eFAAN (Financial aid awards)
- Exit interview
- Student account
- Official transcript
- View grades/Unofficial transcript

New graduate education catalog

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The new graduate education catalog is now available online. The PDF version of this catalog, with links to University policies and campus resources, will be available soon.

This is the first graduate education catalog to be generated from the Program and Curriculum Approval System (PCAS), as well as the first to include all graduate programs of the University. Users may now search for the most current program information using the search feature of the online catalog, including a search by keyword.

Current and archived catalogs are available as PDFs on the University catalog website. Catalogs for all campuses can also be found online.

Beginning Saturday, October 13, the Office of Information Technology will upgrade the critical software (PeopleTools) that supports PeopleSoft Campus Solutions and Financials. To accommodate this upgrade, all PeopleSoft systems (e.g., Financials, HR, and Student Administration) and related applications (including One Stop self service), will be unavailable from 6 p.m. on Saturday, October 13 until 2 p.m. on Sunday, October 14. Batch jobs will not run during the upgrade. Full functionality will be restored by 2 p.m. on Sunday, October 14.

This upgrade will allow the University to continue to receive technical support from Oracle, and is a critical building block for the Enterprise System Upgrade Project. More information is available on the PeopleTools Upgrade page.

PLC and CC updates

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As part of the ongoing graduate education transition, Plan Level Coordinator (PLC) and College Coordinator (CC) roles must reflect current information, as it ensures the critical success of workflow processes. Forms without correct information will be routed to the wrong person for approval, delaying a timely decision for the student. Please be sure to update any PLC or CC changes by emailing Heather McLaughlin or Brad Bostrom.

Speedy registration statistics

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Registration statistics were exceptionally fast, despite a few bumps with system performance. More than 99 percent of registration transactions were completed in less than three seconds. During high volume days, more than 38,000 transactions were completed. The quick performance is due, in part, to the recent Exadata upgrade.

Changes to TXT-U

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TXT-U is the University's emergency notification text messaging system to provide students, faculty, and staff with critical campus safety information. To increase its effectiveness and reach, in mid-to-late May 2012, current students, staff, and faculty with an active Internet ID and University of Minnesota email address will be automatically enrolled in the new TXT-U system. Those with cell phone numbers included in their University personal information will receive emergency text messages.Those wishing to not use this system will be able to opt out (instructions will be available once the new system is in place). More information can be found on the TXT-U web page.

Committee Assignment Workflow

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Based on a careful review of the Appointments to Graduate Examination Committees policy and feedback received at meetings of the Registrar's Advisory Committee, the process map for the assignment of committee [PDF] has been revised and automation work is underway. Once this process automation is complete, both assignment of adviser and assignment of committee will be released for use simultaneously. This automation will affect two forms currently in use: the Degree Program form and the "Thesis Project/Proposal" form.

The "Degree Program" form will be revised to exclude adviser and committee assignment information. This form will be available and should be used exclusively once the automated processes are live. The "Thesis Project/Proposal" form will be retired and will no longer need to be submitted to the Graduate School.

Prepare now for entering grades later

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Grades for most full semester and second 7-week session University courses on the Twin Cities campus should be entered online by 11:59 p.m. on Wednesday, May 16.

Instructors should verify that they have access to all of their assigned grade rosters before the last day of instruction. If an instructor is able to view a class list for a course using the "My Classes" report in UM Reports, he or she will have access to the grade rosters for that course. See Grade Reporting for more information about how and when to enter grades.

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