The Training Team's Upgrade Training Preview Sessions, held at all five campuses, will wrap up at the end of October. The sessions were well attended and we appreciate the great turnout, questions, and feedback. In November we will post an online Upgrade Training Preview Session recap for those who were unable to attend in person. We are compiling the questions that came out of the sessions and will post frequently asked questions, with answers, as well. Details on where to find the recap and the FAQs will be communicated once posted.
Recently in upgrade Category
The ESUP Student work stream Town Hall on Thursday, May 15 confirmed that college and departmental staff want more information to help them understand how changes to critical academic processes such as waitlisting, grading, scheduling, and Course Guide will impact their unit.
To help colleges and departments prepare for the changes, meetings will be scheduled in June and July to present and discuss recommended approaches for these process.
For more information, please contact Sarah Kussow at firstname.lastname@example.org.
As part of the Enterprise Systems Upgrade Program (ESUP), it was decided that Course Guide will be retired. The new alternative will allow faculty to include a URL in the Class Notes section of Faculty Center. This URL can link to a course website or other public location where students can access information about the course; this link can be updated at any time during the term by the faculty member, or through the department scheduler in the Collaborative Class Scheduling page. You can view a Sneak Peek of the new Faculty Center on the ESUP news blog. Once a link has been created, students will see it in the Class Search results under Class Notes.
Before ESUP goes live, Course Guide will remain available to students. It is important to note, however, that the information included in Course Guide now will not automatically be transferred to Class Notes.
If you have questions regarding the retirement of Course Guide or the new Faculty Center, please contact Director of Academic Records Ingrid Nuttall.
Attend a town hall meeting to learn how the Enterprise Systems Upgrade Program (ESUP) will change the way students, faculty, and staff interact with the University. The changes discussed will be implemented in February, 2015 - less than a year away!
This meeting will focus on the student system--a key component of this multi-year effort to upgrade the University's systems and reexamine business processes. It covers admissions, financial aid, student finance, student records, and more. You will hear leaders of our student system talk about the changes and improvements that will happen as result of ESUP. We will also hear from a representative of the new myU portal effort on their progress. There will be time to ask questions or voice concerns about the student systems upgrade effort.
ESUP - Student Systems Town Hall
Thursday, May 15
4 Hill Hall (Crookston)
520 DAdB (Duluth)
7 HFA (Morris)
114 STSS (Twin Cities, East bank)
B35 Ruttan (Twin Cities, St. Paul)
Online option for those on other campuses (R.S.V.P to be sent details).
Please R.S.V.P. so the team can ensure adequate accommodations.
Oracle had exciting news at their PeopleSoft Higher Education User conference in March. They announced that they will deliver an update to PeopleSoft so that the preferred name of students appears on class and grade rosters. This means that when the University goes live with PeopleSoft Campus Solutions 9.0 in February 2015, faculty will have class rosters and grade rosters that accurately reflect how their students want to be addressed.
The University of Minnesota played a big part in this effort. The Enterprise Systems Upgrade Program (ESUP) Student Records team built a national coalition around this issue thanks to the help of Product Advisory Group members Max Herman (ASR-IT) and Carla Boyd (Duluth). This included writing the "white paper" that Oracle is using for their development!
What's in a name?
The University of Minnesota's enterprise system (PeopleSoft) uses the legal name of students, faculty, and staff throughout the system. Sometimes this is a requirement for law or regulation, but in many cases it is not. The University has long-been a part of the national conversation around the desire to use a preferred name (as identified by the individual) for instances not covered by law or regulation, as doing so promotes an inclusive and welcoming environment for a diverse population.
Making it happen
ESUP was an opportunity for the University to take the lead in this national conversation. As a result, a coalition of higher-ed institutions formed to urge Oracle to address this issue and develop a solution that could be provided to all institutions.
Oracle's announcement at their conference is exciting news, but since the delivery timeframe of this fix is unknown, the ESUP team is moving forward with developing modifications to the system to ensure that when we go live next spring, faculty will see the names their students prefer on their class and grade rosters. This is a huge win for our entire institution!
A preview session for departmental and collegiate schedulers will be held on Wednesday, April 30, 2-3:15 p.m. This session will provide a sneak peak at the improvements and changes that will be coming to class scheduling with the upgrade to PeopleSoft 9.0. An update on the scheduling cycle for fall 2014 and spring 2015 will also be included.
The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required.
Members of the Student work stream Functional Steering Committees (FSC) faced a daunting task during the nine months they spent in Interactive Design and Prototyping: the first comprehensive examination and restructuring of PeopleSoft-related business processes since 1998. This included reviewing 93 business processes and nearly 900 modifications to the existing system. The goal of this effort was to increase efficiency and retire as many modifications as possible to allow for using delivered functionality. The challenge was accomplishing this while maintaining a high level of service. Questions such as, "Is there a better way?" and "What modifications can we do away with?" were routinely asked and the FSC members were charged with finding the answers and making decisions.
The Executive Oversight Committee, with the support of President Kaler, officially established the go-live period for the Enterprise Systems Upgrade Program (ESUP): February 2015. For more information, visit the ESUP blog.
Two "sneak peek" videos on the new Faculty Center and Advisor Center are now available. The videos provide an overview on how these centers will benefit users. The ESUP Student Training Team will be developing more in-depth tutorials and documentation of this new functionality before ESUP goes live.
There was a presentation at the December meeting of the College Advisory Group (CAG) regarding the implementation of the Academic Advisement (AA) degree audit for graduate education as part of the Enterprise Systems Upgrade Program (ESUP). During that presentation it was noted that AA would be configured first for a pilot college before rolling the audit out to the broader graduate education community. For the Twin Cities campus, the College of Education and Human Development (CEHD) will be the first college to participate in the AA implementation. You can find future updates on this effort in the PBED Digest and at the Registrar's Advisory Committee (RAC) and CAG meetings.