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June 21, 2010

Don't Sort. Search!

We've received a number of questions about how to sort email by various criteria in GMail. For instance, many regularly sorted by person under Thunderbird. Sorting like Thunderbird is not possible in GMail, but GMail search is a very powerful tool and can give you very similar functionality.

If you begin to type and individual's name into the search box GMail will lookup up people from your address book and email. Once you search, GMail will return all messages where that individual was included in the message either 'to' or 'from'.

If you only want messages from a particular individual, you can click on the 'Show search options' link next to the search box. This will allow you to search specifically 'from' or 'to' someone along will many other search options.

June 17, 2010

U Directory Available in U Google Apps

The university directory is now available in the U implementation of Google Apps. When you begin to type someone's name it will search your personal address book and the U directory. This should work anywhere you lookup individuals from your contact list in Google including GMail and GCal.

Set GMail as Default for Email Links in Webpages

Often you want to click on an email address link in a webpage to send an email. By default it will open your local email client (ie. Thunderbird). While Thunderbird will send the message it will not save a sent mail copy in GMail. It is possible to set Firefox to use GMail as the default email client, so all messages go through GMail and get a copy saved.

  1. Open 'Firefox' and navigate to your GMail account (http://gmail.umn.edu)
  2. Login to GMail
  3. Copy and paste the code below into the Firefox address bar and hit enter

  4. javascript:window.navigator.registerProtocolHandler("mailto","https://mail.google.com/a/umn.edu/mail/?extsrc=mailto&url=%s","GMail")

  5. Click the 'Add Application' button the appears in the top right.

Now all email links should open in GMail.

Google Calendar: It's Official

Google Calendar is now the official calendar of the Humphrey Institute. Resources, such as conference rooms within Humphrey Center, are also solely scheduled through Google Calendar. Other colleges are transitioning to Google over the summer, so inter-unit scheduling should become much easier in the near future. Humphrey ITS recommends blocking others from scheduling you through UMCal to avoid the confusion of managing two calendars.

  1. Open 'Oracle Calendar' (aka UMCal)
  2. Login with your x500id
  3. Login with your x500id
  4. Open 'Tools'->'Access Rights...' from the top menu of Oracle Calendar
  5. Click on the 'Scheduling' tab
  6. Uncheck the 'Can invite you to Entries' box

    UMCal Block Scheduling.png

  7. Click 'OK' and close Oracle Calendar