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October 4, 2008

Hope Integrated Academy


9/17/2008 Phase II Kick-off Meeting

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EWB – University of Minnesota - Uganda Project

Introduce the Project, Initiate Phase II, Establish Project Team

I. Uganda Project Introduction (See URF proposal)

a. Long-term partnership: Uganda Rural Fund
b. The beneficiary: Hope Integrated Academy
c. The community, the need, and application of appropriate technology

II. Phase I Project Overview

a. Rainwater harvesting
b. Dry composting sanitation
c. Phase I project team reflections

III. EWB-USA Project Process

a. Application, Assessment, Design, Technical Review, Implementation

IV. Phase II project initiation

a. Review Project Scope
i. Groundwater source: Supply, Storage, Treatment
ii. Rainwater Treatment
iii. Expanded Ecological Sanitation (CE Capstone)

b. Establish New Project Team
i. Introductions of attendees
ii. Discussion of backgrounds, project interests
iii. Team member positions (see responsibilities p. 2)

1. Project Manager:
2. Groundwater Technical Lead:
3. Groundwater Support:
4. Water Treatment Technical Lead:
5. Water Treatment Support:
6. Fundraising Lead:
7. Fundraising Support:
8. Project Relations Lead:
9. Project Administrator:

V. Tasks before next meeting

a. Email your weekly schedule to project administrator
b. Review project docs
c. Establish list of your goals for involvement this semester

VI. Set Next Meeting: September 24, 2008

Important Websites to Review: (ALL past project documents) (learn about past EWB-UMN projects) (learn about Uganda Rural Fund) (learn about the Hope Integrated Academy) (check out other projects in East Africa) (review project process and requirements)

Project Positions:

Project Manager(s):
• Organize project structure, timeline, and planning (ensure project progression from research to implementation)
• Lead weekly project meetings, set agenda
• Maintain communication with the client (URF)
• Facilitate communications between all important parties within the University, in EWB-UMN, and Uganda project team
• Ensure compliance with EWB-USA project process
• Represent the project within EWB-UMN, the U of M, and EWB-USA

Technical Lead(s):
• Manage technical team in order to provide necessary research, resources, designs, and plan for the implementation of a specific tasks for project

Fundraising Lead:
• Establish plan for funding project in coordination with EWB-UMN fundraising committee
• Renewing support from past project sponsors
• Identify new funding sources (apply for grants, identifying new donors, etc.)

Project Relations Lead:
• Work closely with project manager and fundraising lead
• Provide project presentations to interested organizations and individuals
• Network and maintain relations with important contacts such as EWB chapters, non-profit organizations working in Uganda, industry, etc.

Project Administrator:
• Maintain project webpage content and project wiki with supporting documents
• Record meeting notes
• Maintain project support documents, posters

Project Mentor(s):
• Support project organization with focus on technology, project structure, timeline, and planning
• Ensure successful progression of project
• Provide project management and technical expertise

9/24/2008 Project Meeting

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1.0 Project Sections

During our discussion we shared some background information on the project site and various topics related to the project. Some of the subjects we discussed included:

(1) Groundwater supply: The current water problems at the Hope Integrated Academy and in the village of Kyetume. We discussed some of the terminology used to describe different types of rural water sources. Adam shared some information about hand dug wells he has worked on in Uganda.

(2) Groundwater Technology: Groundwater supply technologies such as manual hand pumps and electric submersible pumps.

(3) Water Storage: Types of water storage used in the Phase I rainwater project.

(4) Water Quality and Treatment: The types of quality tests that have been completed and contaminants present. A few options for treatment may include in-line chlorination, UV filtration, and sand filtration.

(5) Health: The need for in depth health assessment to track the impact of engineering projects and for community health education.

(6) Education: The need for the project team members to provide the materials necessary to the users of the systems so that they can effectively use the systems, understand them, and fix them if problems arise.

(7) Fundraising: The need for solid fundraising to make the project happen. Approximately $40,00 was raised for the last project phase.

(8) Cultural Challenges: Communication barriers and the importance of cross-cultural understanding will allow for a more successful project.

(9) EWB Team Dynamics: Every project member will have the opportunity to determine their own project involvement. By establishing project roles we can define expectations and goals early on in the project process which will create a structure to facilitate well-organized work.

2.0 Project Roles

The following project team members have established their initial project roles. There is no requirement to have established a project focus during this meeting. The teams are flexible and will be open for change.

1. Project Manager: TBD
2. Groundwater Team: Steve Glasker, Greta Schmalle, and Kat Georgiou
3. Water Treatment Team: Steve Hankey, Professor Semmens, Katheryn Hope
4. Storage and Distribution: Annie Cook, Matt Gangl
4. Fundraising and Project Relations Team: Mandy Kinnick, Ashly Spevacek, and Brian Bell (All)
5. Project Administrator: TBD
6. Health Lead: Tyler Weber
7. Project Mentors: Matt Hansen, Anthony Schoenecker, and Peter Netzel

Other interested students include Adam Both, Emily Hoskins, Jo Jackson, Richard Barnes, Eric Hettler, Nathan Cantley, Mitch Hoeft, Jamie Velkoverh, Rose Stenglein and Matthew Theisen.

10/2/2008 Project Meeting

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1. Project Team Organizational Chart (see chart)
2. Project Process (see process)
3. Project Schedule (see schedule)
4. Important Issues (discussion point)
5. Getting Started (see category sections)

EWB Project Process

EWB Project Structure

Project Team Structure


Groundwater Supply Starting Thoughts

1) Needed required flow (usage numbers; US, World, Uganda), justification for choice
a. Users
b. Flow rates

2) Source information
a. Yield
b. Recharge
c. Sustainability /long term availability
d. Location
e. Access
f. Security

3) Collection technology - feasibility

a. Efficiency
b. Sustainability
c. O&M
d. Materials
e. Costs
f. Societal acceptance

Goals: Predesign report evaluating sources and capture technologies and selecting appropriate technology. Establish a basis of design.

Water Treatment Starting Thoughts

1) Treatment standards (US, WHO, local)
a. Removal?
b. Inactivation?
c. Disinfection?
d. Residual?

2) Tributary Watershed (describe- local, national, regional)

3) Water quality (any known characteristics, predicted quality)

a. Biological
b. Chemical
c. Physical
d. Potential problems

4) Flow rates / capacities (work with supply team)

5) Applicable technologies - feasibility
a. Treatment efficiency
b. Sustainability
c. O&M
d. Materials
e. Costs
f. Societal acceptance

Goals: Predesign report establishing design standards, evaluating treatment technologies and selecting appropriate technology. Establish a basis of design.

Water Storage and Distribution Starting Thoughts

1) Analysis of existing system
a. Options for integration

2) Location considerations
a. Security
b. Societal acceptance

3) Local construction practices

a. What we’d like
b. What we can expect
i. Labor
ii. Materials
iii. Schedule

4) Storage tank flow control (inflow, outflow, overflow)

5) Storage – Waterproofing

a. Sealing
b. Penetrations

6) Architectural considerations

7) Distribution network
a. Expected flows (work with supply and treatment)
b. Pipe material / sizes
c. Valves (typical)

8) Distribution points

a. Logistical concerns
b. Societal concerns

Goals: Predesign report evaluating storage and distribution options and selecting appropriate technology. Establish a basis of design.

Community Health Starting Thoughts

1) Community health - existing issues, concerns, successes

2) Environmental health - existing issues, concerns, successes

3) Existing health facilities
a. Possible partnering

4) Personal hygiene
a. Existing issues, concerns, successes
b. Existing programs
i. Community
ii. Country
iii. WHO
c. Typical program structures
i. Necessary leadership
ii. Educational materials

5) Integration with existing program / education

Goals: Predesign report evaluating existing health situation and establishing basic plan of action

Fundraising Starting Thoughts

1) Review of previous funding.
a. Corporate
b. Individual
c. Organizations
d. Other

2) Plan of action for maintaining exisiting funding

3) Brainstorm how to develop new funding
a. Corporate
b. Individual
c. Organizations
d. other

4) Coordinate with fundraising committee

5) Familiarize with grants
a. Searching
b. Writing
c. etc

6) Other ways to promote

Goals: Predesign report evaluating existing fundraising and establishing basic plan of action

Public Relations Starting Thoughts

1) Upcoming events
a. Team meeting
b. Chapter meetings

2) Connecting / outreach goals
a. Previous goals (last year of project)
i. Who we met with
ii. How they contributed
iii. Summary of relationships
b. Companies to connect with
c. Departments to connect with
d. Professional chapters / organizations to connect with
e. Personnel needed

3) Presentations (coordinate with fundraising)
a. Reviewing / evaluating past presentations
i. What worked
ii. What didn’t work
b. What to include in new presentation (after first trip)

4) Other ways to promote

Goals: Predesign report evaluating existing project relations and establishing basic plan of action

Project Schedule

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October 13, 2008

Meeting Agenda 10-08-08

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Meeting Agenda 10-15-08

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October 16, 2008

JICA Responds - I need a translator!

Hello everybody - I received a response from JICA today. The response was vague (the only email option on the website is via a suggestion/question interface - no actual email addresses are available) but it directed me to the JICA office in Uganda (Kampala) with the following link:

Unfortunately, this link is in Japanese (if you click on the English tab you are simply re-routed to the JICA homepage). I think it might be best for us to go through the Uganda office for information on this well although I will follow up with their head office as well.

In the meantime, Katheryn - any chance you can help out with a translator?

UNESCO World Water Assessment Programme

Hello again - Have a look at the report below (also posted on the wiki). It is an overview of the entire water sector in Uganda but a few chapters will be directly relevant to us:

Chapter 3 - Summary of Uganda's freshwater sources including quality monitoring
Chapter 4 - Summary of rural water supply

In chapter three there is a description of a current water quality monitoring program for groundwater which means we may be able to find some water quality data for, at minimum, the region we are working with.


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October 22, 2008

10-22-08 Meeting Agenda

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We Consult Survey and Drilling Quotation

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