November 20 message
Good Afternoon: I hope everyone has a chance to enjoy the great weather. Extension Climatologist Mark Seeley says it will change in time for Thanksgiving. A few things to share this week:
Revised EEO Statements: A reminder that the required statements that must appear on University of Minnesota print and on-line publications have been revised. Details are available at https://myextension.umn.edu/cpr/productiontools/requiredstatements/index.htm
University and County Holiday schedules: In the past I have discussed holiday schedules in this weekly message. Let me re-visit that discussion in this week's message.
As part of our employment we are entitled to a number of paid holidays. For University employees , (including Program Coordinators, NEA's and Local Educators), there are 11 paid Holidays, (New Years Day, MLK day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas day, plus two designated floating and one undesignated floating Holiday. The designated floaters this year are Thursday, December 24, 2009 and March 19, 2010.
County employees, (including County Extension Support staff), may have a holiday schedule that differs from the University holiday schedule. This difference also affects office open hours. For example, some counties in our region include Columbus Day, Veterans Day, Presidents Day and Good Friday as Holidays. Some counties do not have the Friday after Thanksgiving as a holiday and may not have designated or undesignated floating Holidays.
Several questions arise when staff in the same county office have different paid holiday benefits. These questions can be resolved with good communication in the office and with the involvement of the appropriate supervisor. Several options are possible. One option is that assuming supervisor approval, the PC or NEA may be following the University Holiday schedule. This could result in the University employee working on a day when the county office is closed. Some supervisors may advise against this practice for safety and accountability reasons. Another option is for the University employees to follow the County schedule. In this case, the total number of paid holidays observed cannot exceed 11 and also means that the PC and NEA may be working on a day that is an observed University Holiday such as one of the designated holidays.
Another complication is when a County and / or University holiday fall on a non work day for those offices and staff that are less than full time. For example, this year the day following Thanksgiving, Christmas and New Years Day all fall on a day that some of our offices are closed, (Friday). In this situation, staff takes their holiday on a different day. My expectation is that staff in the County office communicate among themselves to coordinate the holiday switch so all the staff do not take their holiday on a day when the County, University and our public expects the local office to be open. I would ask that the support staff take the lead on these coordination conversations and communicate with me any conflicts that result in an office closure. If the office is closed on a normal business day, Support Staff need to let me know well in advance.
27th Pay Periods in 2010. The University and some counties follow a 26 pay period year. Since there is actually 365.24 days in a calendar year, once every 11 years there is an "extra" pay period. That will happen in 2010. Instead of just giving us and extra pay check, the employers will pro rate our yearly salary over 27 pay periods. The total for the year will remain the same. Please refer to the https://myextension.umn.edu/hr/Payroll_and_Timekeeping/EXT_CONTENT_144695.html for more details.
Have a good weekend,