Recently in Citation Management Category

Life could be easier...

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The PIM group is relaunching the Life Could Be Easier series, this time featuring users of tablets and other devices. Our first post is from Jon Jeffryes, who was awarded an iPad in November's Emerging Tech Expo Device Competition.

Here's a quick overview of the Apps that I've found most useful since getting a work iPad in January 2013. I'll admit I started out skeptical about how useful an iPad could be in day-to-day work and have found myself pleasantly surprised.

I'm like contractually obliged to mention the EndNote app, since the reason I got the iPad was to offer EndNote Support. I've got to admit it's a pretty nice allows the user to download the citations from their EndNote Web account. You can also connect to Dropbox (if you have the app on your tablet) to connect full text to citations. Once you've got the pdf in the EndNote app you can annotate the pdf in the app itself (it allows highlighting and writing (with your finger or a stylus) directly onto the pdf). It's one of the pricier apps (at least for me)...but the functionality and connection to EndNote Web makes this a pretty powerful tool for mobile access to citations. The one caveat that might be of interest to users is that in the Settings the default is set to on for "Send Anonymous Usage Data" -- that might not be popular.

User feedback in the app store has been mixed, with issues on sync-ing citations and annotations.

Since I was looking ThomsonReuters products I also downloaded

This app is supposed to let you take a photo an article's DOI with your phone and then search Web of Science for the citation information (which you could then export to EndNote Web and download to your iPad).

As of yet I haven't been able to have it work successfully. So not something I use a lot, but I have tested it. If someone has got it work I'd love to learn what I'm doing wrong!

My favorite thing to use the iPad for professional reading. To that end I've downloaded


...which everyone already knows and loves. I store the pdfs there and then open them in


iAnnotate PDF

Reading pdfs on an iPad is so much more pleasant than reading paper (I never thought I'd enjoy the electronic version of anything more)...but my usual practice was to carry multiple printed pdfs around in my bag for months and months and they'd get coffee stained or ripped up. Now I have a bunch in DropBox and can read them in pristine condition. The annotation features in iAnnotate are much more advanced than those available in EndNote -- multiple color highlighting options, typing notes, etc.. Another nice thing for all those folks wishing they had a standing desk is that with the tablet you can stand up and read them.

and finally my unexpected gem is


I'm a meeting doodler and that has always been my least favorite aspect of laptop notetaking. This app provide a screen that looks like a napkin and you can doodle your thought processes to your heart's content during meetings. You can also type in notes, draw diagrams, etc.

I've also found the iPad to be useful during informal presentations...during two recent poster presentations I used my iPad to supplement the presentation by taking people to live examples on the Internet I use


to access the Internet.

I'm also still interested in exploring the possibilities of project management using

Corkulous Pro

I'm hoping to use it for stickies and other reminders to have a virtual, transportable bulletin board. I just haven't gotten around to integrating it into my workflow yet.

And if you love dictionaries you can't beat

Merriam-Webster Dictionary

I downloaded this after Peter Solokowski's speech in Walter Library and it's wonderful...a quick search that feels more reliable then my old Googling technique to find definitions. It also has a "word-of-the-day" feature that I quite enjoy! It fits perfectly in my tablet milieu (today's word of the day!) It also allows you to favorite definitions for easy access and tracks your "recent lookups".

ACS ChemWorx: A New Research Management Tool

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I spent part of my morning today fiddling around with ChemWorx, a new tool from the American Chemical Society. Here is what ChemWorx purports to do, per their email press release:

ACS ChemWorx enables researchers to:

  • Organize their research for online publication

  • Quickly create online profiles with comprehensive messaging and social communication features

  • Organize workgroups and maintain private discussion areas

  • Import, manage and share their research libraries

  • Obtain free access to the ACS Style Guide Online

My initial impression was that this tool is similar to Mendeley. It has an online interface as well as desktop and mobile applications. It allows researchers to connect with each other through their profiles as well as organize and cite their research. I haven't tried out the MS Word plugin for citations yet, although it does exist (as well as Open Office and LaTeX), or the mobile versions. Here are some of my initial impressions from the desktop & web clients:

The Good

  • When I opened the desktop client, I was easily able to import my entire Mendeley Library. I also was able to select articles of my own from a Google Scholar search. Both were super easy to do, and ChemWorx kept my file organization structure from Mendeley.

  • ChemWorx is completely free. There is no tiered pricing structure. What you get in terms of storage space is 5000 publications or 3072 MB.

  • ChemWorx has some neat interfaces for looking at your research/publications. You can use it to look at analytics based on author, journal, publication type, and publisher for your entire collection or for specific folders.

  • ChemWorx has a PDF viewer that can be used to highlight and annotate PDFs

  • Drag & drop capability for adding PDFs.

  • Users can create shared groups or shared collections, and there doesn't seem to be a limit on the number of either.

  • There are quite a few citation styles available (mostly in the sciences, of course, but big ones like MLA & APA are also there.)

  • ChemWorx links out to a lot of search interfaces for finding articles. From within the desktop client, you can search PubMed, Scopus, Web of Science, ACS, Google Scholar, IEEE Xplore, and a whole lot more. These are not, however, connected to institutional accounts, so getting the full text still requires going through the library website.

  • Adding metadata for articles works similarly to Mendeley. Like Mendeley, ChemWorx attempts to mine metadata from PDFs. When this doesn't work, you can enter a doi, pmid, or arXivID to try to find it. It did seem like there were some bugs with this, but only sometimes.

The Not-So-Good or Just Plain Confusing

  • The biggest problem I had was that the Help for ChemWorx has very little content. I was mostly left to my own devices to figure things out, and for some things that never happened.

  • The storage space limitations are not as robust as some might need.

  • I wasn't able to actually add documents to my groups or collections. I also could not figure out how to add someone to a shared collection (and of course, there was nothing about this in the Help.)

  • Once I added all of my Mendeley articles to the desktop interface, I was unable to view my library in the online version even though I synced.

  • Some of the desktop features actually go to a web interface, so that's a little confusing. I'm not sure if or how they would work offline.

  • In the online interface I can see some functionality for creating tasks and events and sharing those with others. I cannot figure out where those are in the web version. Also, my tasks aren't even displaying in the online version.

  • Messages posted to groups seem to only appear in the online version.

Overall impression
I think ChemWorx needs some more time. Most of the issues I found with it were due to bugginess and lack of documentation -- both of which I hope will improve with some time. It's not something I would be ready to recommend to users yet. That said, I will keep an eye on it because I think it's a good start and could be a nice alternative to Mendeley, particularly for users who want to have multiple groups and not pay extra for them.


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Mendeley is a free software application that fits under the citation management umbrella. But its biggest strength is its tools for managing all the PDF articles living on your hard drive. Many of us have PDFs with titles like science.pdf or icbt09i11p1173.pdf scattered around our computers and it is hard to know everything we have and what it is. Mendeley automatically finds PDFs, extracts their metadata, renames/moves the files, and syncs them to Mendeley's webspace.

Articles in Mendeley can be tagged, organized into folders, annotated, and shared with others (including annotations/notes). By default, articles are synced to Mendeley's website (500 MB for personal storage, 500 MB for groups, with more space available for purchase) and can be accessed and edited from anywhere, including an iOS app.

When you are ready to cite articles in your manuscript, you can either export to other bibliographic tools (RefWorks, EndNote, Zotero) or use the fully-functional citation management tools in Mendeley. There are plugins available for MS Word, OpenOffice, and NeoOffice. The plugins include hundreds of citation styles, and the ability to create custom styles is coming soon.

You can visit the Libraries' Mendeley page or watch this brief video at to learn more.

Mendeley training videos

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They have been up since July, but I just noticed the nice, modular Mendeley training videos at Good for you and good for users as well.


RefWorks 2.0 and Lion (Mac OS X)

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From RefWorks' Facebook page:

Mac users, please be aware that Write-N-Cite 2.5 is not supported by OS X Lion (Apple's recently released OS update). If you have already updated your operating system, here are some steps you can take to create a bibliography using our One-line/Cite View. We will be making an announcement about the new version of Write-N-Cite later this summer, and, yes, it will support Lion!‚Äč/

Citation Management Software: Features and Futures

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A helpful overview of the current scene for libraries and citation managers.

"Author Merinda Hensley reflects on the role of the librarian in choosing, promoting, and teaching citation management software. She examines four of the most popular citation managers from the perspective of both the patron and the librarian. More than just reviewing features, Hensley provides best practices for the instruction and support of these important research tools."

Learn more about Mendeley at 7/26 Webinar

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Here's an opportunity to learn more about Mendeley at a free Webinar on July 26 from 12-1 pm CDT.

Mendeley is a cross-platform application (Windows, Mac, Linux, iOS) that helps researchers organize their research documents, collaborate with colleagues, and discover new research.

Learn more about the session and Mendeley here:

RefWorks 2.0 and RefShare are now available

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RefWorks is a simple to use online citation manager, that captures, organizes, stores, shares, cites and manipulates information generated by multiple sources.

RefWorks 2.0 is a new, user-friendly interface that functions the same way as the current iteration (now branded as "RefWorks Classic").

When you log into your RefWorks account, you'll notice that a new RefWorks 2.0 button/link has been added to the main toolbar:


If you currently have a RefWorks account, you have the option to upgrade your account to the new 2.0 version by clicking the link in the upper-right corner of your RefWorks page that you see illustrated above.

All RefWorks accounts will default to the 2.0 interface by the start of the fall semester.

RefShare is a feature of RefWorks that is newly available at the University of Minnesota. RefShare allows you to share your RefWorks folders with collaborators both inside and outside of the University.


Select the Share tab from the main RefWorks 2.0 page to start sharing your folders.

Learn more about how to use RefShare here.

For more information on using RefWorks 2.0, please see these resources:

Tutorials from RefWorks
Handouts from University Libraries
Upcoming workshops from University Libraries

Endnote Web

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EndNote Web is a lightweight, web-based version of EndNote that is available at no charge for UMN Twin Cities' faculty, students, and staff. Using EndNote Web, you can synchronize your desktop EndNote program with the web version allowing anytime, anywhere access to your EndNote libraries and content. You also can share your references with other EndNote Web users with the Manage my Groups feature. Direct export to the web version is an option for EBSCO, Web of Science, and other databases. Cite While You Write is also compatible with EndNote Web. To learn more and to set-up an account, use your email address at: or sign-up within our Web of Science.

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This page is an archive of recent entries in the Citation Management category.

Collaborative Writing is the next category.

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