Audience: University of Minnesota Community
Action: Check "Trash" and "Sent" folder for messages over 30 days old
Effective Monday, August 17
, the University Office of Information Technology will implement changes to University e-mail parameters:
- the maximum e-mail message size will be 25MB
- IMAP Trash and IMAP Sent folders will be auto-filed after 30 days (IMAP vs. POP mail)
NOTE: No e-mail will be deleted. See below for recommended actions for "Trash" and "Sent" folders.
Message from University OIT
In order to optimize system performance and better align University of Minnesota e-mail services with industry best practices, the Office of Information Technology will make adjustments to selected University e-mail account parameters. The adjustments are consistent with recent conversations that have taken place in the technical community on this topic. In addition, the changes will help facilitate users' potential move to Gmail this fall.
Effective Monday, Aug. 17 the maximum e-mail message size will be 25MB, and Trash and Sent folders will be auto-filed after 30 days.
Any messages in your Trash or Sent folders that are more than 30 days old will be moved automatically out of those folders and filed in a folder called "AutoFiled," which will appear in your folder directory. Messages will be arranged by the date they were received in sub-folders named by year. For example, a message received to your Sent folder Aug. 13, 2009 will be filed in the folder called "2009.Sent" inside the AutoFiled folder.
It is important to note that no e-mail will be deleted and that the auto-filed e-mails will be easily accessible with any desktop e-mail IMAP client, such as GopherMail, Outlook, Thunderbird, and Apple Mail.
If you've been in the practice of storing important information in your Trash folder, it is recommended that you take this opportunity to go through those folders, move any messages that you need to keep into your inbox or other folders, and delete any unnecessary items. OIT also recommends that you do the same with your Sent folder, moving older items to other folders and deleting any unnecessary items.
If there are no messages older than 30 days in your Trash or Sent folders, automatic auto-filing will not occur.
More information about auto-filing can be found at http://www.umn.edu/adcs/accounts/emailautofiling.html
. For additional assistance, contact the technology helpline at (612) 301-4357 (1-HELP on campus) or firstname.lastname@example.org