Service outage on Sunday, March 16, during the regular 6 a.m.-noon maintenance window.

What: Service outage for services you may use (see services below)
When: Sunday, March 16, from 6 a.m. to 7 a.m.
Why: Upgrade to technology supporting the services listed

Services affected:

Active Directory
files.umn.edu
Central email and Gophermail (NOT University Gmail)
UMContent
NetFiles
Personal web space
UThink blogs

IMPORTANT NOTE:University Gmail will NOT be affected by this outage

Updates will be available on the University's System Status site (http://systemstatus.umn.edu/view/Main/SystemStorageServices). ServiceNow users can also find information and updates in CHG0035298.

West Bank Building Access Pilot

Beginning Monday, February 3, seven buildings on the West Bank will be testing a new access category for all students, faculty and staff with U Cards. The buildings will have Public hours (open to all), University hours (open to all with a U Card) and Restricted hours (open only to those provided access by Department Access Coordinators). Signs will be posted and communication to U community from central administration will announce the pilot. Any doors that are not electronically locked and unlocked will become exit only. The buildings participating in the pilot are Anderson Hall, Andersen Library, Barker, Carlson, Hanson, Mondale and Regis. Intent is for rest of West Bank buildings to incorporate University hours later in spring semester and East Bank and St. Paul buildings before fall. Contact Scott Elton (elton003@umn.edu, 6-0950) if questions.

PeopleSoft Intermittent Disruption on January 29

Core PeopleSoft applications (HR, Student, and Finance) may experience intermittent disruption between 5 and 7 p.m. on January 29. During this time, database administrators will prepare to copy the PeopleSoft database for use during the testing phases for the Enterprise Systems Upgrade Program (ESUP).

ESUP has worked closely with IT service owners to minimize disruption across the University. Updated information will be posted to the University's system status page during this two-hour timeframe. The database administrators anticipate completing the database snapshot before 7 p.m. and will re-start the normal batch cycle and communications queues at that time.

Position Unpooling Updates

We have submitted our updates to central to meeting the new pooling requirements for positions.  Central is working through those changes and we are verifying and correcting data as necessary.

Please be aware that we have created additional pools to meet the new pooling requirements.  We have attempted to label the positions so that you will be able to correctly select the appropriate pool when making your job offers in Intersections. 

 
Position titles will start to reflect FTE and reports to where appropriate.  
 
For example, your unit may go from having one "Teaching Assistant" pool to a couple of pools such as "25% Teaching Assistant, 50% Teaching Assistant, 75% Teaching Assistant".  You may also begin to see "reports to" information in the Position title as well where appropriate.  For example "Research Assistant" may be retitled as "25% Research Assistant - Professor XYZ".

It is important that our appointments meet the new position and pooling requirements going forward. Please make every effort to select an accurate position number.

Staff Appraisal Committee

The performance review is a fundamental tool in communicating performance feedback, yet our most recent tally shows that only 48% of 2012-2013 academic year reviews were completed for CLA staff college-wide.  We must make improvements to prepare for President Kaler's charge that all Civil Service employees be evaluated under a merit based salary system with the next 2014/2015 academic year.

To those ends, we have formed the CLA Staff Appraisal Committee with representatives from a variety of academic and administrative units throughout the college. Our charge is to create a new review format that will work for merit pay for all staff positions. The new format will be required for civil service and labor represented staff and optional for P&A staff who might instead be evaluated through a faculty-like process. We are completing the assessment phase of our work and to date have vetted a number of review format options from both within and outside the U of M. We are now moving into the development/design phase of our work in creating and/or recommending a new college-wide staff performance review format. The committee members agree that we will pursue an on-line format. 

Between now and February, our committee is reaching out to a variety of interested parties within the college. The groups include you, the Admin Forum, COC, CEDD, the P&A Board, the U's CS Consultative Committee, and AFSCME. We also welcome broader input and will share more as we have a draft format.

Many thanks from the CLA Staff Appraisal Committee!

Lisa Bachman (CLA HR), Cassandra Cockburn (CLA Fiscal), Margaret LaFleur (Writing Studies), Kate Gallagher (CSCL&CNES), Ann MIller (Sociology), Angie Plambeck (CLA HR), Millie Reid (TAD) Andrew Sell (CLA IT), Orbe Stricherz (Psychology), Terri Wallace (Writing Center)

Staff Appraisal Committee

The performance review is a fundamental tool in communicating performance feedback, yet our most recent tally shows that only 48% of 2012-2013 academic year reviews were completed for CLA staff college-wide.  We must make improvements to prepare for President Kaler's charge that all Civil Service employees be evaluated under a merit based salary system with the next 2014/2015 academic year.

To those ends, we have formed the CLA Staff Appraisal Committee with representatives from a variety of academic and administrative units throughout the college. Our charge is to create a new review format that will work for merit pay for all staff positions. The new format will be required for civil service and labor represented staff and optional for P&A staff who might instead be evaluated through a faculty-like process. We are completing the assessment phase of our work and to date have vetted a number of review format options from both within and outside the U of M. We are now moving into the development/design phase of our work in creating and/or recommending a new college-wide staff performance review format. The committee members agree that we will pursue an on-line format. 

Between now and February, our committee is reaching out to a variety of interested parties within the college. The groups include you, the Admin Forum, COC, CEDD, the P&A Board, the U's CS Consultative Committee, and AFSCME. We also welcome broader input and will share more as we have a draft format.

Many thanks from the CLA Staff Appraisal Committee!

Lisa Bachman (CLA HR), Cassandra Cockburn (CLA Fiscal), Margaret LaFleur (Writing Studies), Kate Gallagher (CSCL&CNES), Ann MIller (Sociology), Angie Plambeck (CLA HR), Millie Reid (TAD) Andrew Sell (CLA IT), Orbe Stricherz (Psychology), Terri Wallace (Writing Center)

Sneak Peak: PCard is Moving to the Expense Report

Hopefully you've heard a bit about the Enterprise Systems Upgrade Program (ESUP) by now. As part of that effort some changes are being made to the financial system. We've created a sneak peek of the planned change to the PCard reconciliation process. Please take a few minutes to watch the video posted at http://z.umn.edu/pcardsneakpeek.

Please share this sneak peek with those in your unit who may have an interest in the PCard process. A link to the video will also be posted on the upgrade web site, in the upgrade newsletter, and on the EFS message screen.For more information about the overall upgrade program, visit http://upgrade.umn.edu.

For more information about the financial system (EFS) upgrade, visit http://z.umn.edu/finance.

ESUP Update

ESUP Update

2014 CLA Showcases

Instead of a single CLA Open House, we will offer 6 specialized or targeted showcase events.  All admitted students will be invited to choose one event to attend, and there are 3 distinct agendas for the 3 event locations.  (Please find a .pdf attached if you would like to print).

Dates and Themes
Monday, February 10Monday,February 17Monday,February 24Friday,February 28Friday,
March 7
Friday,
March 28
Communications, Media, and WritingSociety, Languages, History, & CultureMath, Sciences, and HealthDiscover the Liberal ArtsDiscover the Liberal ArtsVisual and Performing Arts
Coffman UnionCoffman UnionCoffman UnionTCF StadiumTCF StadiumWest Bank Arts Quarter
 
 
Agendas (organized by event location)
Coffman Events:Stadium Events:West Bank Arts Event:
12:30 - 1:30  Honors Luncheon
1:00 - 2:00    Information Fair
2:00 - 2:05    Welcome
2:05 - 2:25    Discover CLA
2:40 - 3:15    Breakout Session
                      (Majors)
3:30 - 4:05    Breakout Session
            (Location/Careers: A+B)
            (Parent Panel: C)
            (Student Panel: D)
4:20 - 4:55    Breakout Session
            (Location/Careers: C+D
            (Parent Panel: A)
            (Student Panel: B)
5:05 - 5:30    Faculty Reception
5:30 - 6:15    Optional Tours
12:00 - 1:00 Honors Luncheon
12:00 - 1:00  MLK Luncheon                            (3/7)
1:00 - 2:00    Information Fair
2:00 - 2:15    Welcome +
                      Performance
2:15 - 2:35    Faculty Speaker
2:50 - 3:20    Breakout Session
                  (Discover CLA: A+B)
                  (Parent's Panel: C)
                  (Student's Panel: D)
3:35 - 4:05    Breakout Session
                 (Discover CLA: C+D)
                 (Parent's Panel: A)
                 (Student's Panel: B)
4:20 - 4:40    Breakout Session
                 (Career and                                 Location)
4:45 - 5:00    Faculty Reception
12:00 - 1:00 Honors Luncheon
1:00  - 2:00   Information Fair
2:00 - 2:30    Welcome
2:30 - 2:50    Discover CLA
3:00 - 4:15    Majors/Tours
                     (Departments                              will determine their
                     own agendas for
                     using this time.)
4:30 - 5:00    Faculty Reception
5:00 - 5:30   Optional Tours
 
 
Communication Protocol
Admissions will coordinate most of the event logistics and ALL of the communications. If any interested student or parent contacts CLA, requesting information about this event, please refer them to Steven Baker: Steven G. Baker, Senior Admissions Counselor for the College of Liberal Arts, at 612-626-91251-800-752-1000 or baker571@umn.edu.
 
CLA Staff Involvement     
For these events, staff will be asked to volunteer to help with registration and check-in, manning tables at the Information Fairs, and other event-related tasks. We will also be assisted by Admissions staff and student volunteers.
 
Here are some of the roles I am seeking volunteers for:
  • Check-in Help
  • Building Captains
  • Reception Set-up
  • Greeters
  • Collecting Evaluations
TO VOLUNTEER FOR ONE OR MORE OF THESE EVENTS, PLEASE GO TO:
https://docs.google.com/a/umn.edu/spreadsheet/ccc?key=0ArmDyDPKEhVadE5wdzNsbUhwMHl4b01ZNVM4c1VKRmc&usp=sharing
 
CLA Faculty Involvement
For the three Coffman events, I will be contacting faculty to seek presenters for breakout sessions. For every event, faculty will also be invited to a special faculty reception that concludes the program, times vary.
 
Questions/Contact Person
If you have any questions about the planning for these showcases, please contact me, Margie McGee-Newton, the CLA Undergraduate Program Coordinator at mcgee119@umn.edu, 612-281-6979, or 612-624-5291

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