Gelane Firisa joined CLA Fiscal Administration's Payroll Office as a Payroll Specialist on February 25th. Gelane comes to CLA from Health Sciences Libraries Administration where she worked as a Principal Accounts Specialist for the past five and a half years.
Gelane is located in 209-B Johnston Hall. She can be reached by phone at: 612-624-4594 or by e-mail at: firis001@umn.edu
As part of the budget and planning process, the Office of Budget and Finance directs all colleges to report all college course and incidental fees charged to students in our units. Instructions for this process were included in the CLA budget instructions.
All FY09 rates and fees need to be updated by March 3, 2008.
If you have questions about this process please contact Pandora Aaron at: 4-9370 or aaron012@umn.edu.
Attention Accountants: Quarterly Reports for Donated Funds
Karen Dewanz asks that accounting staff forward the most recent donated
funds quarterly reports that you have prepared for your units -either
September 2007, or December 2007 quarter-end.
Send reports by Friday, February 29 to the attention of Deb Ludowese (ludow006@umn.edu) and Deb will collect these for Karen.
If you have questions about preparing the reports, contact:
Rose Pederson (6-7611, r-kerb@umn.edu.)
The report templates are located on the fiscal administration website at:
In anticipation of the new financial system with a new Chart of Accounts structure, it is especially important this year to cleanup of old accounts from CUFS prior to the creation of the FY09 budget prep tables.
Please review your current chart of accounts and identify any fiscal year, non-sponsored orgs and sub-orgs that should be deleted. Prepare an NBUB request to delete the account in FFN and submit it through the approval chain to Peggy Buckley in CLA Fiscal Administration for approval by the end of the day on Wednesday, March 5th.
To ensure selected orgs will be deleted, departments need to follow the requirements found in the "Process for FY09 Organization (ORG) Deletion" document from the Controller's Office. This document can be found at the top of the "Quick Links" section on fiscal administration webpage (http://www.cla.umn.edu/intranet/fiscal/)
If you have any questions, please contact Peggy Buckley at: 6-9812 or mab@umn.edu.
All graduate students who teach during Summer Session are appointed as graduate student employees with a job classification that does not carry tuition benefits.
In some cases students may need to enroll in a class offered during summer that is related to their graduate studies. CLA will fund tuition benefits for those students.
Graduate teaching assistant appointments for CLA May term 2008 and Summer term 2008 courses are eligible. These students are automatically appointed under the 9575 job classification in summer session (non-tuition-bearing type). Research Assistants, Administrative Assistants or other types of non-instructional appointments outside of the 9575 appointment classification are not eligible.
Funding is available primarily for students enrolled in CLA graduate programs.
Students can additional information and the application form on CLA Administration website at: http://www.cla.umn.edu/intranet/grad/summerTuition.html.
The firm deadline for submitting requests is April 25, 2008.
Please contact Jennifer Reckner at: 612-624-9815 or Reckner@umn.edu if you have questions.
Blanket requisitions for term faculty and instructional p/a staff positions must be
refreshed annually. Appointments of term faculty and/or instructional
p/a staff for academic year 2008-09 (fall semester 08, spring semester
09, May session 09, summer session 09) must be made on a requisition
created for 2008-09. Units anticipating such appointments during
2008-09 should begin preparing blanket requisitions at this time. Dates
covered by the blanket should be specified within the requisition.
Blanket requisitions for 2007/08 should remain open until 30 June 2008
to ensure that appointments for the remainder of spring semester 08,
May session 08, and summer session 08 can be made when the need arises.
The term faculty series job code (#9902) covers visiting, contract,
adjunct, and temporary faculty appointments at the ranks of professor,
associate professor, assistant professor, and instructor. The
instructional (non-faculty) teaching series job code (#9903) includes
the P&A classifications teaching specialist, senior teaching
specialist, lecturer, and senior lecturer.
FFI: Office of the Associate Dean for Faculty and Research and CLA
Office of Human Resources, 612-624-9839.
Are you aware of the additional UM Report available to provide you with an easy to use Position Management listing?
Two months ago a Position List Report was added to the HR reports library in UM Reports. If you have not yet used this new web report, you will be interested to know the Position Management Position List report provides a roster of all positions for a given department. The report shows current, active position information and incumbent job information. It also indicates to whom the position reports (by name, title and position number.) The report can be sorted by Position Number, Jobcode, Paygroup, or "Reports To" position, depending on your preference.
We anticipate the new Position List report will be useful in numerous ways, including:
You may also download the report to Excel, CSV or PDF.
This report is located on UM Reports at Category: HR & Payroll Subcategory: HR Reports.
This and other UM Reports can be accessed at:
https://www.umreports.umn.edu/umreports/main.aspx
Questions may be directed to the OHR Call Center at 612-625-2016.
The deadline for P&A Promotions has been extended to March 11, 2008. This is an extension of the previously published deadline of February 1, 2008.
Additional information is available online:
http://www2.cla.umn.edu/admin/hr/PAPromotionGuidelines.htm
Please contact Angie Plambeck at plambeck@umn.edu or 4-0098 with any questions.
The 2008-2009 Pay Plans are now available for the following employee groups:
The pay plans can be found online at: http://www1.umn.edu/ohr/toolkit/compensation/payplans/index.html
AFSCME's Annual Day on the Hill will take place April 2, 2008. This is an event where AFSCME members jointly visit the legislature in order to lobby for more money, or fewer budget cuts, for the University of Minnesota.
The University supports AFSCME in this effort of emphasizing the University's importance to the state of Minnesota. Therefore, the University has agreed to allow AFSCME Union members to participate in the "Day on the Hill" activities without loss of pay.
Supervisors of AFSCME employees are encouraged to work with their interested AFSCME employees to arrange for maximum participation in this day's events. Participating AFSCME employees shall be allowed time off with pay that is not subtracted from vacation, sick leave, or compensatory time balances. The expectation is that employees interested in attending the event contact their supervisors ahead of time so the appropriate staffing arrangement can be made in the department.
Again, the University supports this activity. Please work with your employees to attempt to allow interested employees to participate. If you have question about the University´s position on this event, please contact your HR Consultant.
Feb 28
CLA Financial / Human Resources Meeting, Room 101 Fraser Hall, 9:00 am
Mar 7
CLA Payroll cutoff for the 03/03/08 - 03/16/08 pay period, 4:30 pm.
Mar 10
Deadline for Spring IRIS entry
Mar 11
The deadline for P&A Promotions has been extended to March 11, 2008.
(This is an extension of the previously published deadline of February 1st.)
Mar 24
Deadline for Annual Reviews of Faculty Performance
Mar 24
Deadline for Annual Reviews of P/A Staff
Mar 27
Financial / Human Resources Meeting, 101 Fraser Hall, 9:00 am
Mar 31
Deadline for Annual Reviews of Chairs / Directors
April 5
CLA Open House, 7:15 am - 5:00 pm
The next joint Finanical/HR meeting is scheduled for: Thursday, February 28 at 9:00 a.m. in 101 Fraser Hall.
Typically it is our practice to have the room for a half hour before the meeting for networking & refreshments. This month the meeting room is in use right up until our meeting time.
Please plan to arrive only a few minutes early so that we can get settled in the room and ready to begin the meeting as close to 9:00 a.m. as possible.
Attention Accountants: Quarterly Reports for Donated Funds
Karen Dewanz asks that accounting staff forward the most recent donated
funds quarterly reports that you have prepared for your units -either
September 2007, or December 2007 quarter-end.
Send reports by Friday, February 29 to the attention of Deb Ludowese (ludow006@umn.edu) and Deb will collect these for Karen.
If you have questions about preparing the reports, contact:
Rose Pederson (6-7611, r-kerb@umn.edu.)
The report templates are located on the fiscal administration website at:
In anticipation of the new financial system with a new Chart of Accounts structure, it is especially important this year to cleanup of old accounts from CUFS prior to the creation of the FY09 budget prep tables.
Please review your current chart of accounts and identify any fiscal year, non-sponsored orgs and sub-orgs that should be deleted. Prepare an NBUB request to delete the account in FFN and submit it through the approval chain to Peggy Buckley in CLA Fiscal Administration for approval by the end of the day on Wednesday, March 5th.
To ensure selected orgs will be deleted, departments need to follow the requirements found in the "Process for FY09 Organization (ORG) Deletion" document from the Controller's Office. This document can be found at the top of the "Quick Links" section on fiscal administration webpage (http://www2.cla.umn.edu/admin/fiscal/default.html)
If you have any questions, please contact Peggy Buckley at: 6-9812 or mab@umn.edu.
HR/Fiscal Meeting Items:
At next week's joint meeting we'll welcome Margaret Klein, CLA HR Director. We'll have a few follow up topics to discuss, and we'll start to discuss the implementation of the various salary plans within your units and the college.
If you have specific items that you'd like to address, please send a note to: clahr@cla.umn.edu. We need to hear from you before Friday.
At the February 28th joint meeting, CLA HR would like to discuss the typical processes for implementing compensation pay plans. In particular, we are interested in hearing about the application of grad and undergrad pay increases in your unit.
Below is the information from last year's salary memo. Please read before the meeting and come prepared to talk with us about what has and has not worked in this process.
FY08 Graduate Assistant Increases: Compensation for all graduate student employees is part of the University's and the college's compensation policies and procedures. The policies and procedures apply to all graduate assistants regardless of the fund source(s) from which a graduate assistant is paid. According to these policies and procedures, the college and local units are responsible for identifying a 3.25% pool of funds to support increases to graduate assistant salaries for all those paid above the base and for those paid from non-centrally allocated funds.
Criteria for merit increase:
Increases in rates for continuing graduate assistants should be made on
the basis of criteria established in your unit. Individual performance
should be a major determinant, but other criteria may be considered as
well.
FY)* Undergraduate Research and Teaching Assistant
Increases: Units may choose to offer a recurring across-the-board
increase of 3.25% to Undergraduate Research and Teaching Assistants.
Criteria for merit increase: It is the responsibility of the unit/department to establish written rationale and consistent criteria for different pay rates. Units/departments may assign a rate of pay that differs from the stated hourly rates after considering criteria such as the nature/complexity of the duties assigned; level of responsibility assigned; the individual's related work and academic experience; academic progress and excellence; quality, and/or quantity of work.
(Non-academic undergraduate student worker salary increases are addressed in the 2007-2008 pay plan: http://www1.umn.edu/ohr/toolkit/compensation/payplans/2007student.html)
The deadline for P&A Promotions has been extended to March 11, 2008. This is an extension of the previously published deadline of February 1, 2008.
Additional information is available online:
http://www2.cla.umn.edu/admin/hr/PAPromotionGuidelines.htm
Please contact Angie Plambeck at plambeck@umn.edu or 4-0098 with any questions.
The 2008-2009 Pay Plans are now available for the following employee groups:
The pay plans can be found online at: http://www1.umn.edu/ohr/toolkit/compensation/payplans/index.html
The deadline for spring 2008 IRIS entry is March 10th.
We have scheduled IRIS entry training for all new staff, staff new to IRIS, and anyone else who would like to learn more about the system.
The training is scheduled for Monday, February 11th from 2:00-3:30 in Rm 202 Johnston Hall.
Feb 22
CLA Payroll cutoff for 2/18/08 - 3/2/08 pay period, 4:30 pm.
Feb 28
CLA Financial / Human Resources Meeting, Room 101 Fraser Hall, 9:00 am
Mar 10
Deadline for Spring IRIS entry
Mar 11
The deadline for P&A Promotions has been extended to March 11, 2008.
(This is an extension of the previously published deadline of February 1st.)
Mar 24
Deadline for Annual Reviews of Faculty Performance
Mar 24
Deadline for Annual Reviews of P/A Staff
Mar 31
Deadline for Annual Reviews of Chairs / Directors
April 5
CLA Open House, 7:15 am - 5:00 pm
Fall 2007 supplemental funding transfers have been completed.
The JV numbers are JV 446F4452738 and JV 446F4452783.
If you have any questions please contact Pandora Aaron (4-9370, aaron012@umn.edu)
The deadline for P&A Promotions has been extended to March 11, 2008. This is an extension of the previously published deadline of February 1, 2008.
Additional information is available online:
http://www2.cla.umn.edu/admin/hr/PAPromotionGuidelines.htm
Please contact Angie Plambeck at plambeck@umn.edu or 4-0098 with any questions.
The 2008-2009 Pay Plans are now available for the following employee groups:
The pay plans can be found online at: http://www1.umn.edu/ohr/toolkit/compensation/payplans/index.html
To request a reimbursement for a technology grant, please go to the student technology fee website, and follow the instructions:
http://infotechfees.cla.umn.edu/
This triggers a work flow process between CLA-Office of Information Technology (which manages the technology grant programs) and CLA Fiscal Administration, resulting in a transfer of funds.
Reimbursement requests are queued up and disbursements are made prior to tip charges. You will be notified through an automated message when the transaction is complete.
The deadline for spring 2008 IRIS entry is March 10th.
We have scheduled IRIS entry training for all new staff, staff new to IRIS, and anyone else who would like to learn more about the system.
The training is scheduled for Monday, February 11th from 2:00-3:30 in Rm 202 Johnston Hall.
Fall 2007 supplemental funding transfers have been completed.
The JV numbers are JV 446F4452738 and JV 446F4452783.
If you have any questions please contact Pandora Aaron (4-9370, aaron012@umn.edu)
The Office of the Associate Dean for Undergraduate Programs is seeking volunteers for the 5th Annual CLA Open House. The date is set for: Saturday, April 5, 2008.
We hope you will join us! Kindly register for CLA's 2008 Open House by February 6 at: http://volunteer.cla.umn.edu/staff
If you need further information, please contact Maggie Aftahi at 612-624-5291 or email med@umn.edu. Thank you!
This is a reminder that as of February 1, 2008, all new requests for non-sponsored CUFS accounts in the current system will need to also provide the EFS/Peoplesoft account string (Fund, DeptID, Program and Optional Chartfields) in the NOTES section of the chart of accounts request form.
Requests that do not include the EFS account string will be returned by the Controller's Office.
All COA requests should be routed to Peggy Buckley (mab@umn.edu) for college approval. She will work with you to help determine the appropriate EFS/Peoplesoft account string.
The EFS Chart of Accounts for the college is being finalized, including the requested optional CHARTFIELD 2 values. If you have need for additional Chartfield 2 values that were not included in the original mapping last spring, please contact:
Cathy de Ranitz, (burke020@umn.edu).
A list of new EFS account strings that were mapped last spring will be sent to departments shortly.
Feb 22
CLA Payroll cutoff for 2/18/08 - 3/2/08 pay period, 4:30 pm.
Feb 28
CLA Financial / Human Resources Meeting, Room 101 Fraser Hall, 9:00 am
Mar 10
Deadline for Spring IRIS entry
Mar 11
The deadline for P&A Promotions has been extended to March 11, 2008.
(This is an extension of the previously published deadline of February 1st.)
Mar 24
Deadline for Annual Reviews of Faculty Performance
Mar 24
Deadline for Annual Reviews of P/A Staff
Mar 31
Deadline for Annual Reviews of Chairs / Directors
April 5
CLA Open House, 7:15 am - 5:00 pm
This is a reminder that as of February 1, 2008, all new requests for non-sponsored CUFS accounts in the current system will need to also provide the EFS/Peoplesoft account string (Fund, DeptID, Program and Optional Chartfields) in the NOTES section of the chart of accounts request form.
Requests that do not include the EFS account string will be returned by the Controller's Office.
All COA requests should be routed to Peggy Buckley (mab@umn.edu) for college approval. She will work with you to help determine the appropriate EFS/Peoplesoft account string.
The EFS Chart of Accounts for the college is being finalized, including the requested optional CHARTFIELD 2 values. If you have need for additional Chartfield 2 values that were not included in the original mapping last spring, please contact: Cathy de Ranitz, (burke020@umn.edu).
A list of new EFS account strings that were mapped last spring will be sent to departments shortly.
Effective spring 2008, all faculty activity reports and curricula vitae must be submitted electronically.
FARs and CVs should be submitted as separate files; pdf attachments strongly preferred.
Contact Gayle Gabrielski (gabr0074@umn.edu; 5-1805) with questions.
Submit all documents to clafclty@umn.edu.
Annual Reviews of P/A Staff - 24 March 2008 (direct to Angie Plambeck in 212 JohH)
Annual Reviews of Chairs/Directors - 31 March 2008 (direct to Gayle Gabrielski in 212 JohH)
The deadline for spring 2008 IRIS entry is March 10th.
We have scheduled IRIS entry training for all new staff, staff new to IRIS, and anyone else who would like to learn more about the system.
The training is scheduled for Monday, February 11th from 2:00-3:30 in Rm 202 Johnston Hall.
Remember to run the report found in Management Reports entitled: "Graduate Students Hired on Higher Tuition Fringe Rate Who Qualify for the Lower Rate."
This will ensure that your department is not paying a higher fringe rate than necessary.
If you find a grad student on this report who qualifies for the lower rate, please prepare a new HRMS entry worksheet with the lower fringe job code, and send it to the CLA Payroll Office in 209 Johnston Hall. This will allow us to update the information in People Soft. REMEMBER: This is an excellent way to save money on fringe benefits for your department.
There is also a report in Management Reports entitled: "Employed Students with Unused Work Study Awards." Make sure to speak to the student(s) employed in your department who are also listed in this report about using their work study funding for their appointment. This is an excellent way to save on salary expenses in your department.
If you have students who wish to use their work study funds, who already have an appointment in your department, please e-mail the CLA Payroll Office about setting up work study for these student(s).
The Office of the Associate Dean for Undergraduate Programs is seeking volunteers for the 5th Annual CLA Open House. The date is set for: Saturday, April 5, 2008.
This year's extravaganza will be held once again on the West Bank. There are many, many special volunteer opportunities waiting for you. Please choose from three options:
We hope you will join us! Kindly register for CLA's 2008 Open House by February 6 at: http://volunteer.cla.umn.edu/staff
If you need further information, please contact Maggie Aftahi at 612-624-5291 or email med@umn.edu. Thank you!
The University continues to see an increase in overpayments and off-cycle checks to employees. In order to create awareness of the cost impact that overpayments and off- cycle checks have on the University, Training Services is offering two online courses to address this increase in overpayments and off-cycle checks.
(Please refer to the e-mail from Cheryl Madson to HRMS Hiring Authorities, HRMS Aces and HR Pros dated Tuesday, January 29, 2008.)
If HRMS hiring authorities, HRMS users and HRMS Pros were unable to attend the training courses on this topic offered earlier in the academic year, it is highly recommended that you go online to access these two training courses. The first course is entitled: "Payroll Topics: Forms, Laws, and Reports for HR Pros and Hiring Authorities".
To view the online presentation of this course and/or access the course materials go to: https://umconnect.umn.edu/payrolltopics.
The second course is entitled "Advanced Job Data and Pay Entry Overview for HRMS Aces" and can be found online at: https://umconnect.umn.edu/advjobdata.
For questions, contact Training Services at: 612-626-1373.
For anyone interested in a career in accounting and finance here are some great opportunities. We have several senior accountant and executive account specialist openings these positions will report to the financial team leads. CLA employees have preferential hiring in the first seven days. Of course you can apply until the positions are filled. We encourage any CLA employee interested to apply.
The requisition numbers are:
Senior Accountant #153202
Executive Account Specialist # 152584
Feb 7, 2008 (noon)
UM Foundation deadline for disbursements to CUFS, for the 2/28/08 TIP date. Signed request forms may be faxed (5-4305) to the Foundation.
Feb 8
CLA Payroll cutoff for the 2/04/08 - 2/17/08 pay period, 4:30 pm.
Feb 13
Sponsored Projects Seminar, McNamara Alumni Center, 8:30 am -3:30 pm.
Feb 22
CLA Payroll cutoff for 2/18/08 - 3/2/08 pay period, 4:30 pm.
Feb 28
CLA Financial / Human Resources Meeting, Room 101 Fraser Hall, 9:00 am
Mar 10
Deadline for Spring IRIS entry
Mar 24
Deadline for Annual Reviews of Faculty Performance
Mar 24
Deadline for Annual Reviews of P/A Staff
Mar 31
Deadline for Annual Reviews of Chairs / Directors
April 5
CLA Open House, 7:15 am - 5:00 pm
