February 24, 2008 - March 1, 2008 Archives

New Hire in CLA Payroll

Gelane Firisa joined CLA Fiscal Administration's Payroll Office as a Payroll Specialist on February 25th. Gelane comes to CLA from Health Sciences Libraries Administration where she worked as a Principal Accounts Specialist for the past five and a half years. 

Gelane is located in 209-B Johnston Hall. She can be reached by phone at: 612-624-4594 or by e-mail at: firis001@umn.edu

Course Fees and Other Student Fees for FY09 Budget Planning

As part of the budget and planning process, the Office of Budget and Finance directs all colleges to report all college course and incidental fees charged to students in our units. Instructions for this process were included in the CLA budget instructions.

All FY09 rates and fees need to be updated by March 3, 2008.

If you have questions about this process please contact Pandora Aaron at: 4-9370 or aaron012@umn.edu.

Quarterly Reports for Donated Funds

Attention Accountants: Quarterly Reports for Donated Funds

Karen Dewanz asks that accounting staff forward the most recent donated funds quarterly reports that you have prepared for your units -either September 2007, or December 2007 quarter-end.

Send reports by Friday, February 29 to the attention of Deb Ludowese (ludow006@umn.edu) and Deb will collect these for Karen.

If you have questions about preparing the reports, contact:
 Rose Pederson (6-7611, r-kerb@umn.edu.)

The report templates are located on the fiscal administration website at:


In anticipation of the new financial system with a new Chart of Accounts structure, it is especially important this year to cleanup of old accounts from CUFS prior to the creation of the FY09 budget prep tables.

Please review your current chart of accounts and identify any fiscal year, non-sponsored orgs and sub-orgs that should be deleted. Prepare an NBUB request to delete the account in FFN and submit it through the approval chain to Peggy Buckley in CLA Fiscal Administration for approval by the end of the day on Wednesday, March 5th.

To ensure selected orgs will be deleted, departments need to follow the requirements found in the "Process for FY09 Organization (ORG) Deletion" document from the Controller's Office. This document can be found at the top of the "Quick Links" section on fiscal administration webpage (http://www.cla.umn.edu/intranet/fiscal/)

If you have any questions, please contact Peggy Buckley at: 6-9812 or mab@umn.edu.

Student Pay Increases

At the February 28th joint meeting, CLA HR would like to discuss the typical processes for implementing compensation pay plans. In particular, we are interested in hearing about the application of grad and undergrad pay increases in your unit. 

All graduate students who teach during Summer Session are appointed as graduate student employees with a job classification that does not carry tuition benefits.

In some cases students may need to enroll in a class offered during summer that is related to their graduate studies. CLA will fund tuition benefits for those students. 

Graduate teaching assistant appointments for CLA May term 2008 and Summer term 2008 courses are eligible. These students are automatically appointed under the 9575 job classification in summer session (non-tuition-bearing type). Research Assistants, Administrative Assistants or other types of non-instructional appointments outside of the 9575 appointment classification are not eligible.

Funding is available primarily for students enrolled in CLA graduate programs. 

Students can additional information and the application form on CLA Administration website at: http://www.cla.umn.edu/intranet/grad/summerTuition.html.

The firm deadline for submitting requests is April 25, 2008. 

Please contact Jennifer Reckner at: 612-624-9815 or Reckner@umn.edu if you have questions.

Faculty/Human Resources

Blanket Requisitions - Term Faculty & P/A Instructional Appointments

Blanket requisitions for term faculty and instructional p/a staff positions must be
refreshed annually. Appointments of term faculty and/or instructional p/a staff for academic year 2008-09 (fall semester 08, spring semester 09, May session 09, summer session 09) must be made on a requisition created for 2008-09. Units anticipating such appointments during 2008-09 should begin preparing blanket requisitions at this time. Dates covered by the blanket should be specified within the requisition.

Blanket requisitions for 2007/08 should remain open until 30 June 2008 to ensure that appointments for the remainder of spring semester 08, May session 08, and summer session 08 can be made when the need arises.

The term faculty series job code (#9902) covers visiting, contract, adjunct, and temporary faculty appointments at the ranks of professor, associate professor, assistant professor, and instructor. The instructional (non-faculty) teaching series job code (#9903) includes the P&A classifications teaching specialist, senior teaching specialist, lecturer, and senior lecturer. 

FFI: Office of the Associate Dean for Faculty and Research and CLA Office of Human Resources, 612-624-9839.

Position Managenent - UM Report

Are you aware of the additional UM Report available to provide you with an easy to use Position Management listing?

Two months ago a Position List Report was added to the HR reports library in UM Reports. If you have not yet used this new web report, you will be interested to know the Position Management Position List report provides a roster of all positions for a given department. The report shows current, active position information and incumbent job information. It also indicates to whom the position reports (by name, title and position number.) The report can be sorted by Position Number, Jobcode, Paygroup, or "Reports To" position, depending on your preference.

We anticipate the new Position List report will be useful in numerous ways, including:

  • Gather information about positions within a department or use as a quick reference for Position Number when preparing an Requisition for posting
  • Review headcounts and vacancies with a department
  • Compare differences between position and incumbent data
  • Identify positions in a department by jobcodes, paygroups, or reports-to positions

You may also download the report to Excel, CSV or PDF.

This report is located on UM Reports at Category: HR & Payroll Subcategory: HR Reports.

This and other UM Reports can be accessed at:

Questions may be directed to the OHR Call Center at 612-625-2016.

P&A Promotions

The deadline for P&A Promotions has been extended to March 11, 2008. This is an extension of the previously published deadline of February 1, 2008.

Additional information is available online:

Please contact Angie Plambeck at plambeck@umn.edu or 4-0098 with any questions.

2008-2009 Pay Plans

The 2008-2009 Pay Plans are now available for the following employee groups:

  • Academic Salary Memo
  • Civil Service
  • Teamsters Unit 3
  • AFSCME Health Care Unit 4
  • AFSCME Clerical Unit 6
  • AFSCME Technical Unit 7
  • Undergraduate Students

The pay plans can be found online at: http://www1.umn.edu/ohr/toolkit/compensation/payplans/index.html

Faculty and Research - 2008 Annual Review Submission Deadlines:

  • Annual Reviews of Faculty Performance - 24 March 2008

    Effective spring 2008, all faculty activity reports and curricula vitae must be submitted electronically.

    FARs and CVs should be submitted as separate files; pdf attachments strongly preferred.

    Contact Gayle Gabrielski (gabr0074@umn.edu; 5-1805) with questions.

    Submit all documents to clafclty@umn.edu

AFSCME's Annual Day On the Hill

AFSCME's Annual Day on the Hill will take place April 2, 2008. This is an event where AFSCME members jointly visit the legislature in order to lobby for more money, or fewer budget cuts, for the University of Minnesota.

The University supports AFSCME in this effort of emphasizing the University's importance to the state of Minnesota. Therefore, the University has agreed to allow AFSCME Union members to participate in the "Day on the Hill" activities without loss of pay.

Supervisors of AFSCME employees are encouraged to work with their interested AFSCME employees to arrange for maximum participation in this day's events. Participating AFSCME employees shall be allowed time off with pay that is not subtracted from vacation, sick leave, or compensatory time balances. The expectation is that employees interested in attending the event contact their supervisors ahead of time so the appropriate staffing arrangement can be made in the department.

Again, the University supports this activity. Please work with your employees to attempt to allow interested employees to participate. If you have question about the University┬┤s position on this event, please contact your HR Consultant.

Mark Your Calendar

Feb 28
CLA Financial / Human Resources Meeting, Room 101 Fraser Hall, 9:00 am

Mar 7
CLA Payroll cutoff for the 03/03/08 - 03/16/08 pay period, 4:30 pm.

Mar 10
Deadline for Spring IRIS entry

Mar 11
The deadline for P&A Promotions has been extended to March 11, 2008.
(This is an extension of the previously published deadline of February 1st.) 

Mar 24
Deadline for Annual Reviews of Faculty Performance

Mar 24
Deadline for Annual Reviews of P/A Staff

Mar 27
Financial / Human Resources Meeting, 101 Fraser Hall, 9:00 am

Mar 31
Deadline for Annual Reviews of Chairs / Directors
April 5
CLA Open House, 7:15 am - 5:00 pm

About this Archive

This page is an archive of entries from February 2008 listed from newest to oldest.

February 17, 2008 - February 23, 2008 is the previous archive.

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