May 4, 2008 - May 10, 2008 Archives

Human Resources

Important Employee Benefits Information:
Health Care Savings Plan for Civil Service Employees

Effective August 1, 2008, all civil service employees who leave the University with 10 or more years of service and 200 or more hours of vacation will have the full value of their vacation bank paid to the Health Care Savings Plan instead of to the employee in cash.

See attached for further information.

Possible Retirement Incentive Program

A retirement incentive program is currently under serious consideration at the University of Minnesota. Formal adoption of this program would require approval by the Board of Regents. University Administration is seeking approval from the Board of Regents at their May meeting.

If the program is presented and approved, one of the provisions currently being discussed would provide for three years of continued university subsidy under the university medical and dental coverages. Eligibility criteria for the plan currently under discussion includes the normal requirements for retirement as well as certain other provisions. Another design feature that may be part of the program is the use of a "window of opportunity" feature during which eligible faculty or staff could request to participate in the program. Finally, other elements under discussion are mutual agreement of retirement date between the employee and his or her unit, and a final date of program eligibility, which would most likely be not later than June 14, 2009.

For those employees covered by collective bargaining units, University Administration has begun conversations with union leadership in the hopes that all eligible employees at the University will be able to access this program should it be approved.

The University may decide not to offer an incentive program at this time or may modify the elements under consideration asmentioned above. Every effort will be made to finalize a decision regarding this program as soon as administratively possible, and eligible participants will be notified of that decision and the terms of the program in as timely a manner as possible.

CLA Civil Service and Bargaining Unit employee annual reviews, covering the period April 1, 2007, through March 31, 2008, are due to the college by Friday, May 9, 2008. The form and instructions may be found on the CLA HR website at:

Also, CLA HR is currently working out the final details related to the Civil Service In-Range Salary Adjustment Program for FY09. Information will soon be going out to Chairs, Directors, and department administrators. An important part of this process is for each employee to have a completed annual review for 2007-08. If an extension for CS/BU reviews is needed, please contact Gayle Gabrielski at 5-1805 or Please share this information with the appropriate supervisors of civil service and bargaining unit staff members. Thank you.

Reminder: CLA HR e-mail address change

Please note that the CLA HR e-mail address has changed.

The new address is:

Please use this address for all employment related matters.

Graduate Programs

Graduate Research Partnership Program (GRPP)
Appointment dates for the 2008 Graduate Research Partnership Program (GRPP) fellows are 5/26/08-8/3/08.

The fellowship is a $4,000 award that will be paid via payroll (job code 9561.) CLA will cover $3,500 of each award with the department cost-sharing the remaining $500. The funds will be transferred to your department's Graduate Research Partnership Program account (xxx-1809).

Departments must notify selected students and submit a report of the departmental selection process to the college (see:

CLA DOVE Summer Research Fellowships
Appointment dates for the CLA DOVE Summer Research Fellowships fellows are 5/26/08-8/3/08.

The fellowship is a $4,000 award that will be paid via payroll (job code 9561.) CLA pays the full amount of the award. The funds will be transferred to your department's main 1000 org unless you inform us otherwise. Award recipients have been notified by the college.

CLA DOVE Recruitment Package
CLA DOVE Graduate Scholar Awards: The $5,000 top off packages for non-selected DOVE nominees should be disbursed to the student via payroll (job code 9561) during the academic year 08-09. These fellowships augment other financial packages (TAships or other fellowships) that the student may have received.

CLA pays the full amount of this award. The funds will be transferred to your department's main 1000 org unless you inform us otherwise.

Questions related to graduate student support funding should be directed to:
Jennifer Reckner (4-9815/
Fellowships are taxable income and for foreign students there may be additional implications related to tax treaties between their home country and the United States.
Students should consult the University's Office of Human Resources' Web page about Graduate Taxable Fellowships: (

General information about graduate student pay and taxes is available at OHR's Graduate Assistant Employment Web page at:

21st Century Grad Fellowship Funds - Reminder

Just a reminder to those units that have 21st Century Graduate Fellowship Funds, that you will receive the "Match" to your funds directly to the associated EFS spending accounts during July 2008. The match amount you will receive can be found on the fund statement in DMS by drilling down over the "spendable amount" dialog box. Add the spendable amounts received for the months of April 2007 through March 2008.

Remember that in addition, the monthly spendable amounts are added to the available balance in the fund, so your plans for use of fund payout should include both the monthly spendable being added to the fund available balance, in addition to the annual match to the EFS account.

If you have further questions about the match funds, please contact: Rose Pederson (6-7611,

The UM Foundation deadline for year-end transfers to CUFS is June 12 at noon. Please review your CUFS accounts in advance to avoid TIP charges for June month-end, and transfer funds where needed.

Reminder that TIP is charged on deficits of $15,000 or more over 1856-xxx total and 1898-xxx total. For questions please contact Rose Pederson (6-7611,

Access to CLAIR Server

The CLAIR server will be unavailable on Saturday May 10th from 9:00 AM to 9:00 PM due to server migration. During this period, you will not be able to access the server or web URL This includes the IRIS database. We recommend saving any work before 9:00 AM on Saturday and avoid using the system until 9:00 PM. We apologize for any inconvenience this will cause.

There is another mapping spreadsheet now available for Area Managers and people working on department budgets for FY09 The FY09 Job Codes and PeopleSoft Mapping sheet is available on the Office of Budget and Finance webpage. This file is located at:

This file has also been added as another tab in the FY09 Budget & CLA Mapping Workbook found on the CLA Fiscal Administration webpage (

FY09 Budget & CLA Mapping Workbook

CLA Fiscal Administration will offer two open lab sessions to help people complete their FY09 Budget & CLA Mapping Workbook as presented in last week's CLA Financial/HR joint meeting.

The open lab sessions are meant to be a working session where we can assist with questions and where you can work with the tools we've given you to sort out your accounts and to determine what post-budget adjustments will be needed once we convert to EFS in July. We will NOT have the computers configured for you to do your CUFS entry. This is strictly for you to determine where to budget in CUFS and where your accounts will be in the new system. It's also been designed to be a drop-in session so you can come complete your worksheets and get your questions answered one-on-one and leave when you are complete.

If you plan on attending one of the open labs please be sure to save your copy of the FY09 Budget & Mapping Workbook as well as an materials you've already starting working on to your H: or S: drive as we will be using the terminal server to log-in and access your files. As a back-up you can also email a copy of the files to yourself to access at the computer lab.

  • What: FY09 Budget & CLA Mapping Open Lab Sessions
  • When: Friday, May 9 from 9:00 - 10:30 a.m.
    Monday, May 12 from 1:30 - 3:00 p.m.
  • Where: 30 Jones Hall (CLA Language Center Lab)

Questions: Deb Ludowese (4-1008 /

Faculty Announcements

Summer Research Support

Effective summer 2008, all summer research support is subject to the discretionary approval by the chair of the department and by the associate dean for faculty of the college. Requests for summer research support should be submitted at least one month prior to the start of the pay period desired for the summer support. A new request form can be found on the CLA Faculty Events and Announcements web page.


Post-Tenure Review Survey

Vice Provost Arlene Carney has requested that colleges prepare a summary of post-tenure review outcomes for their academic units. A blank survey form was emailed to department Chairs/Directors and unit administrators last week.

Please complete all three pages of the survey and return them to Gayle Gabrielski by e-mail (, no later than Friday, 9 May 2008.

If you have any questions about the survey, please contact the Faculty office.

Department of Economics is Moving to a New Building

The Department of Economics will be moving to a new building, beginning the week of May 21-23, 2008.

New address for Economics:

1925 4th Street South
4-101 HMH Hall
Minneapolis, MN 55455

All phone numbers will stay the same.

  • May 9 - CLA Payroll cutoff for the May Session (5/26/2008 - 6/13/2008)
  • May 9 - CLA Payroll cutoff for the 13-week Summer Session (5/26/2008 - 8/22/2008)
  • May 9 - CLA Payroll cutoff for the Summer Term, non-Summer Session (5/26/2008 - 8/22/2008)

Training Opportunities

Carlson School of Management Leadership Series - Free to all employees!

Topic: Management by Objective - Improving Performance

  • Date: May 9, 2008
  • Time: 8:30 am -12:30 pm
  • Where: 2-207 CSOM


  • Date: May 23, 2008
  • Time: 8:30 am -12:30 pm
  • Where: 1-114 CSOM

Please RSVP to Jessica Tafalla at:

HR Pros Training

We have worked out an agreement with the law firm of Ford & Harrison to hold their quarterly legal briefings at the Carlson School instead ofthe Minneapolis Athletic club.

This briefing is normally attended byin-house legal counsel, Human Resources and Benefits Professionals, however, anyone from the University can attend. There is a $20registration fee but all University employees can attend for free.

Any questions related to this seminar should be directed to me at or 612-624-7209.

The first seminar will be held tomorrow inour Executive Education 2nd floor location.
Attached is a flyer that further details this seminar (see attached PDF).

Mychal A. Coleman
The Carlson School of Management
University of Minnesota

Mark Your Calendar

May 9
Deadline for annual reviews of CS/BU staff

May 9
FY09 Budget & CLA Mapping Open Lab Sessions, 30 Jones Hall (CLA Language Center Lab), 9:00 - 10:30 am

May 9
CLA Payroll cutoff for the May Session (05/26/2008 - 06/13/08)

May 9
CLA Payroll cutoff for the 13-week Summer Session (05/26/2008 - 08/22/08)

May 9
CLA Payroll cutoff for the Summer Term, non-Summer Session (05/26/08 - 08/22/08)

May 12
FY09 Budget & CLA Mapping Open Lab Sessions, 30 Jones Hall (CLA Language Center Lab), 9:00 - 10:30 am

May 16
CLA Payroll cutoff for the 05/12/2008 - 05/25/08 pay period, 4:30 pm.

May 30
CLA Payroll cutoff for the 05/26/2008 - 06/08/08 pay period, 4:30 pm.

June 12
Deadline for June 30, 2008 transfers from UM Foundation to CUFS, 12:00 Noon

About this Archive

This page is an archive of entries from May 2008 listed from newest to oldest.

April 27, 2008 - May 3, 2008 is the previous archive.

May 11, 2008 - May 17, 2008 is the next archive.

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