June 1, 2008 - June 7, 2008 Archives

Beginning July 2008, the University will use a new financial system. This system will impact UM Reports in the report categories as described in the attachment.

Please see the attachment "UMReports & EFS Vol.1"

Critical Policy Information

The attached HR PRO-Link contains important policy information. PLEASE SHARE WITH OTHERS IN YOUR COLLEGE OR ADMINISTRATIVE UNIT.

In converting HR administrative policies into the new University-wide standard format there are a number of significant details important for you to know. (See: Conversation Communication.doc)

Please save a copy of this information for reference.

EFS Access Request Form Details

Many users are wondering if they need to complete an Access Request Form (ARF) to complete transactions in the new financial system. Please refer to the attachment for further details. Call Millie Reid at 626-7648 with questions.

(See: MS Word document, attached.)

STARTING IMMEDIATELY: Include BOTH the CUFS account string AND the new Chart of Accounts (COA) string on the back of All CLA Entry Worksheets sent to the CLA Payroll Office in 209 Johnston Hall.

To determine which COA string to use, refer to the CLA Fiscal Administration website at: http://www.cla.umn.edu/intranet/fiscal. Click on "NEW! FY09 Budget and CLA Mapping Workbook (updated 05.06.08)" under Quick Links. Please ask your accountant for help if you need assistance in navigating through the different columns.

AFTER 6/13/08, you will only have to use the Chart of Accounts string. Central Human Resources is working on a new entry worksheet designed to include the new financial fields in People Soft. This form will be available at a later date.

It is critical that you audit the People Soft entries made by staff in the CLA Payroll Office once the entry worksheets have been returned. Let us know immediately if you find an error so that it can be corrected as soon as possible.

Items To Check In People Soft:

  • Make sure the pay rate is correct
  • Is the percentage of time correct?
  • Make sure the appointment dates are correct
  • Is the action/reason code(s) correct?
  • Make sure the Suspension, Termination or Short Work Break rows are not missing (missing end rows can result in OVERPAYMENTS)

Also, we recently updated the list of required documents for NEW CLA HIRES. This updated list can be found on the CLA Fiscal Administration website at: http://www2.cla.umn.edu/admin/fiscal/payroll.html

REMEMBER: Auditing the People Soft appointments we enter for you is a crucial part of the payroll auditing process. It is the final step in making sure your employees receive the correct pay on the correct pay day.

Request for Special Examination

Effective in FY08, the special exam fee previously administered by the Office of the Registrar will now be administered by the college through CLA Student Services. A $50 per credit fee for will be assessed to all students requesting the special examination.

The fee is required and will be posted directly to the students account by CLA Student Services. Attached are the instructions and Request for Special Exam form. Additional information is also available at:


Please contact Lonna Riedinger (5-9093, LRIED@class.cla.umn.edu ) if you have questions about the process.

Joint Financial/Human Resources Meeting

The CLA Joint Financial/HR meeting for June will be held on Thursday, June 19 at 10:00 am in the MPC Seminar Room, 50 Willey Hall (West Bank). Please make this change on your calendar, and watch for updates in CLA NOW in the coming weeks.

Early Notice - UM Foundation deadline for year-end transfers to CUFS The UM Foundation deadline for year-end transfers to CUFS is June 12 at noon. Please review your CUFS accounts in advance to avoid TIP charges for June month-end, and transfer funds where needed.

Reminder that TIP is charged on deficits of $15,000 or more over 1856-xxx total and 1898-xxx total. For questions please contact Rose Pederson (6-7611, r-kerb@umn.edu.)

Mark Your Calendar

June 19
CLA HR/Financial Meeting, MPC Seminar Room, 50 Willey Hall (West Bank), 10:00 am start time

July 27
CLA Payroll cutoff for the 06/23/2008 - 07/06/2008 pay period, 4:30 pm

July 11
CLA Payroll cutoff for the 07/07/2008 - 07/20/2008 pay period, 4:30 pm

August 18
IRIS Entry Training and Summer 2008 Entry Deadline

About this Archive

This page is an archive of entries from June 2008 listed from newest to oldest.

May 25, 2008 - May 31, 2008 is the previous archive.

June 8, 2008 - June 14, 2008 is the next archive.

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