June 15, 2008 - June 21, 2008 Archives

Updated CLA Chart of Accounts (COA) Mapping

The deadline for summer 2008 IRIS entry is August 18th

We have scheduled IRIS entry training for all new staff, staff new to IRIS, and anyone else who would like to learn more about the system.

The training is scheduled for July 18th from 9:00-10:30 in Rm 202 Johnston Hall.

Important Dates for FY 2008 Closing Schedule

With the implementation of the PeopleSoft Financial System July 1, 2008, closing Fiscal Year 2008 procedures will be different from previous years. The most significant change to be aware of is deadlines and cut-off dates for document processing are much earlier than usual. Below are some highlights from the year-end closing schedule to make note of:

  • Tuesday, June 24
    • Last ECARs run for FY 2008
  • Thursday, June 26
    • Last ECAR sweep for FY2008 - ECARs must be in posting status by 10:00 a.m.
    • Last day to process Historical Salary Adjustments (HSA) for FY 2008. Note: HSAs cannot be processed in period 13
    • Last day to process Employee Expense and Travel and Payment Vouchers (that do not reference a purchase order) in FY 2008. Must be in approved status by end of day.
  • Tuesday, July 1
    • IVs, IXs and JVs must be in y 2:00 p.m. Accounting services approval needed. Otherwise must be in approved status by 6:00 p.m.
    • Period 12 closes.
    • GO-LIVE for the new PeopleSoft Financial System
  • Wednesday, July 2
    • CUFS OPEN for period 13 - Note: only correcting and closing entries (IXs and JVs) allowed in period 13 - NO HSAs and NO ISO transactions allowed
  • Thursday, July 3
  • Saturday, July 26
    • Period 13 close

Enterprise fee transfers will be done in period 13 as soon as possible after period 12 close. A transfer will be made from the college to the department/unit's 1000 (or main) account, to cover Enterprise fees charged to all O&M and ICR accounts. Departments should re-distribute this transfer to cover the enterprise fee on all their O&M or ICR accounts including instructional accounts (xxx-1506 and xxx-1504). Departments are responsible for Enterprise fees charged to any other accounts that are not O&M or ICR.

Final supplemental and summer session instructional transfers will be done in period 12.

More detailed information about the closing process can be found on the FSS web http://www.fss.umn.edu/FYE/

Joint Financial / Human Resources meeting

Please note special time: Thursday, June 19 from 10:00 - 11:30 a.m. in MPC Seminar Room, 50 Willey Hall (West Bank).

Updated CLA Chart of Accounts (COA) Mapping

The college received the updated Chart of Accounts (COA) Mapping spreadsheet for all departments in the college. We have added it as a tab in the FY09 Budget & CLA Mapping Workbook on the Fiscal Administration webpage. To get to the new Chart of Accounts (COA) Mapping Worksheet follow the steps below:

Go to: http://www.cla.umn.edu/intranet/docs/BudgetPlanningWorksheet.xls

Open the Excel worksheet and find the tab along the bottom that says "Mapping 6.6.08" This spreadsheet is sorted by CUFS Area Numbers already for ease in locating your current accounts in CUFS. Please save this data locally for your department files. If you have any questions about how to locate the updated Chart of Accounts (COA) Mapping worksheet, please contact Deb Ludowese (4-1008/ludow006@umn.edu)

Beginning July 2008, the University will use a new financial system. This system will impact UM Reports in the report categories as described in the attachment.

Please see the attachment "UMReports & EFS Vol.1"

Beginning July 2008, the University will use a new financial system. This system will impact UM Reports in the report categories as described in the attachment.

Please see the attachment "UMReports & EFS Vol.1"

It is critical that you audit the PeopleSoft entries made by staff in the CLA Payroll Office once the entry worksheets have been returned. Let us know immediately if you find an error so that it can be corrected as soon as possible.

Items To Check In PeopleSoft:

  • Make sure the pay rate is correct
  • Is the percentage of time correct?
  • Make sure the appointment dates are correct
  • Is the action/reason code(s) correct?
  • Make sure the Suspension, Termination or Short Work Break rows are not missing (missing end rows can result in OVERPAYMENTS)

Also, we recently updated the list of required documents for NEW CLA HIRES. This updated list can be found on the CLA Fiscal Administration website at: http://www.cla.umn.edu/intranet/fiscal/payroll.html

REMEMBER: Auditing the People Soft appointments we enter for you is a crucial part of the payroll auditing process. It is the final step in making sure your employees receive the correct pay on the correct pay day.

MARK YOUR CALENDAR

June 19
CLA HR/Financial Meeting, MPC Seminar Room, 50 Willey Hall (West Bank), 10:00 am start time

July 27
CLA Payroll cutoff for the 06/23/2008 - 07/06/2008 pay period, 4:30 pm

July 11
CLA Payroll cutoff for the 07/07/2008 - 07/20/2008 pay period, 4:30 pm

August 18
IRIS Entry Training and Summer 2008 Entry Deadline

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This page is an archive of entries from June 2008 listed from newest to oldest.

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June 22, 2008 - June 28, 2008 is the next archive.

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