July 20, 2008 - July 26, 2008 Archives

Reminders for CLA Administrators and Payroll Contacts

Fall Semester 2008 appointment worksheets are due in the CLA Payroll Office in 209 Johnston Hall by 4:30 pm on Friday, August 1, 2008.

Payroll Reminders:

Overload Teaching: All overload teaching must be approved by Assistant Dean Nanette Hanks. Send requests to overload@cla.umn.edu. We will not be able to process overload appointments without this approval. Attach the written approval to the worksheet you send to the CLA Payroll Office. Overload payments will be capped at a flat rate of $1,585 per credit. For additional information go to the CLA Instructional Funding website at http://cla.umn.edu/intranet/fiscal/funding.html and click on Overload Teaching Requests.

WORK STUDY: Please remember to ask under-graduate student employees if they have work study funds for Fall and/or Spring 2008-09. Check the Quick-Hire forms that are returned to your department from the Job Center to determine if the students you are hiring have been awarded work study. If your student employees are receiving work study funding, fill in the Work Study section on the entry worksheet.

• Make sure you use the new CLA HRMS Entry Worksheet which can be found at http://cla.umn.edu/intranet/fiscal/payroll.html. Click on CLA Payroll Documents and Forms.

• Include a POSITION NUMBER on the entry worksheets you send to the CLA Payroll Office.

• Make sure you use the appropriate job code number for graduate students (9511 vs 9519, 9515 vs 9517 or 9521 vs 9529, etc.)

9561 and 9562 APPOINTMENTS: If the funding source for these appointments is paying for Graduate Insurance coverage, check the Grad/Prof box in the Employee Class section of the worksheet. If the funding source will not pay for Graduate Insurance coverage, check the Student Insurance Eligible Box (NOT the Grad/Prof Box) in the Employee Class section of the worksheet.

• Required documentation for NEW CLA Hires can be found on the CLA Fiscal Administration website at http://cla.umn.edu/intranet/fiscal/payroll.html. Make sure all the necessary forms and documents for new hires are attached to the worksheet BEFORE you sent it to the CLA Payroll Office. We cannot process appointments until we have ALL the necessary documentation.

Audit the appointment entries we do AFTER the worksheet is returned. REMEMBER: Auditing the People Soft appointments we enter for your department(s) is a crucial part of the payroll auditing process. It is the final step in making sure your employees receive the correct pay on the correct pay day.

IRIS Update

Although summer session 2008 payroll expenses incurred in FY09 have been processed using the new PS/EFS account string, please continue using the CUFS org (1504) for the purpose of summer session IRIS entry. We will begin using the new program code values effective fall 2008. 

EFS Access

Reminder: The college knows that access issues are widespread (University-wide in fact) and we are working with central to resolve them. If you have an outstanding access issue, please contact Scott Appelwick at 5-7790 or appel015@umn.edu and he will assist in resolving the issue. 

Thanks for your continued patience and all your efforts as we work through this transition.

Academic Hiring Authorization

The CLA Academic Hiring Authorization form has been revised to include a box labeled Rationale for Appointment & Notes. The revised form is effective immediately. Please include a statement of rationale and note the source of search authorization for all academic appointments.

Examples of appropriate rationale statements include: "Authorized regular faculty search - Eisenhower retirement; search authorization letter of 10 July 2008; or "Replacement Position - Nixon resignation; authorized by email from CLA HR on 10 July 2008." The new form is effective immediately.
http://cla.umn.edu/intranet/faculty/replacementInstrAppts.html

CLA HRMS Entry Worksheet Available

The revised CLA HRMS Entry Worksheet is now available on the payroll documents section of the Fiscal Administration Website. Please begin using it immediately.

If you have any questions, please call Toni Ziegler at 4-4153.
The direct link is http://cla.umn.edu/intranet/fiscal/payroll.html

Monthly Joint HR/Financial Meetings

To be respectful of the time that people are spending in meetings, we will be changing the format of the monthly HR/Financial meetings. The targeted audience for the meetings will be unit administrators and financial service team leads. The administrators will be responsible for sharing information as needed within their units, and the team leads will do the same for their staff. More detailed financial information will be shared through periodic all financial service team meetings or weekly financial service teams staff meetings. Our goal is to focus the right information to the right audience. As always, your feedback is very important and appreciated. 

The first meeting in this new format will be on Thursday, July 24 at 9:00 a.m. in 102 Fraser Hall.

MARK YOUR CALENDAR

July 24
Joint CLA HR / Financial meeting, 102 Fraser Hall, at 9:00 a.m.

July 25
CLA Payroll cutoff for the 07/21/2008 - 08/03/2008 pay period, 4:30 pm

August 1
Fall Semester 2008 appointment worksheets are due, 4:30 pm

August 8
CLA Payroll cutoff for the 08/04/2008 - 08/17/2008 pay period, 4:30 pm

August 18
IRIS Entry Training and Summer 2008 Entry Deadline

About this Archive

This page is an archive of entries from July 2008 listed from newest to oldest.

July 13, 2008 - July 19, 2008 is the previous archive.

July 27, 2008 - August 2, 2008 is the next archive.

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