August 3, 2008 - August 9, 2008 Archives

Updates to authorized signers for DMS funds are in process for units with new department chairs. It will take a couple of weeks for those updates to be made in DMS. If your unit has a director or chair starting later this fall, that update will be made after their official start date.

For your reference, the following updates are in process: ALL, CNES, Econ, Hist, SpPt, SLHS, ThAD, CHGS, IHRC, Medieval Studies.

If you have questions, please contact Rose Pederson, 6-7611, r-kerb@umn.edu.

The Foundation is aware that departments are holding gifts that would be transferred through/to EFS. Also, departments don't know how to request fund transfers from UMF.

First, do not hold gifts. Send them with a gift transmittal immediately and use "I don't know" in the Fund section.

Second, the Foundation is in the process of developing procedures with U Training Services and will have documentation and training available by the end of the week.

Is the new EFS driving you "crazy" or perhaps you think it's "the next best thing to sliced bread"? Have you learned something new about the system that you know would be helpful to others? However you answer this, your fellow colleagues want to hear from you and begin to think about the possibility of forming an EFS users group.

A lunch meeting will be held on Tuesday, August 5th from 11:30 - 1:30 for department EFS users. We have sent out invitations to those that have been identified as a CLA department EFS users, ­but we wanted to announce the meeting in CLA NOW in case we have missed anyone. Please join us at this meeting if use of EFS is an integral aspect of your job. (i.e. process travel and expense reimbursement, requisitions, ECAR, receiving, Foundation deposits, vendor requests).

The goals of this meeting are to:

• Thank you for your hard work at the end of this first month of EFS
• Provide you with an opportunity to meet your colleagues
  throughout the college
• Provide you with information about how you might choose to
  create an ongoing network of users in order to share best
  practices and access resources that can help through this
  transition period

We ask you RSVP by THURSDAY, July 31th, if you would like to attend this session. Please RSVP to Colleen Hennen at henne020@umn.edu

It's been discovered that the EFS system is not recognizing "short work break",B-term appointments therefore, preparers have been unable to process reimbursement (and other) transactions for these faculty. Disbursements services has advised us that when this occurs to send an email to Colleen Barrett, barre027@umn.edu or Jackie Orchard, orcha002@umn.edu with the employee name and emplID and they will ask the project team to make the employee active in the system. If you have additional questions please contact your financial service team lead.

Although summer session 2008 payroll expenses incurred in FY09 have been processed using the new PS/EFS account string, please continue using the CUFS org (1504) for the purpose of summer session IRIS entry. We will begin using the new program code values effective fall 2008.

The CLA Academic Hiring Authorization form has been revised to include a box labeled Rationale for Appointment & Notes. The revised form is effective immediately. Please include a statement of rationale and note the source of search authorization for all academic appointments.

Examples of appropriate rationale statements include: "Authorized regular faculty search - Eisenhower retirement; search authorization letter of 10 July 2008; or "Replacement Position - Nixon resignation; authorized by email from CLA HR on 10 July 2008." The new form is effective immediately.
http://cla.umn.edu/intranet/faculty/replacementInstrAppts.html

August 1
(08/18/2008 - 08/31/2008 FALL SEMESTER payroll cutoff)

August 8
CLA Payroll cutoff for the 08/04/2008 - 08/17/2008 pay period, 4:30 pm

August 18
IRIS Summer 2008 Entry Deadline