August 10, 2008 - August 16, 2008 Archives

Central Human Resources now requires that colleges include additional information in People Soft for their new and rehire employees. In order to help track new and rehire employee information, the CLA HRMS Entry Worksheet has been updated to include the HIRE TYPE information. This new field can be found near the bottom of the new worksheet between the UM Appointment and Employee Data fields. When you fill out this new worksheet for a new hire or rehire for a unit in your cluster, check the appropriate box: NEW (new position in your department) or REPLACEMENT. Use replacement if the new employee is replacing an employee who has left your department, then include the previous employee's ID # in the REPLACEMENT ID # field on our new worksheet.

Do NOT include the HIRE TYPE information for the following employee groups: undergrad students, grad students, temp/causal employees. For more detailed information see the Business Process: Replacement Hire Tracking at

Please start using this new entry worksheet immediately (it is dated 08/08/08 on the bottom of the second page) and recycle all previous versions of the CLA HRMS Entry Worksheet. You can find the new form on the CLA Fiscal Administration web site under Payroll Documents - Documents and Information at

Please see attached document for information regarding vacation payout for BU/CS employees who are at their maximum vacation accumulation.

Updates to Authorized Signers in DMS at the UM Foundation

Updates to authorized signers for DMS funds are in process for units with new department chairs. It will take a couple of weeks for those updates to be made in DMS. If your unit has a director or chair starting later this fall, that update will be made after their official start date.

For your reference, the following updates are in process: ALL, CNES, Econ, Hist, SpPt, SLHS, ThAD, CHGS, IHRC, Medieval Studies.

If you have questions, please contact Rose Pederson, 6-7611,

Gifts and EFS Transferss

The Foundation is aware that departments are holding gifts that would be transferred through/to EFS. Also, departments don't know how to request fund transfers from UMF.

First, do not hold gifts. Send them with a gift transmittal immediately and use "I don't know" in the Fund section.

Second, the Foundation is in the process of developing procedures with U Training Services and will have documentation and training available by the end of the week.
It's been discovered that the EFS system is not recognizing "short work break",B-term appointments therefore, preparers have been unable to process reimbursement (and other) transactions for these faculty. Disbursements services has advised us that when this occurs to send an email to Colleen Barrett, or Jackie Orchard, with the employee name and emplID and they will ask the project team to make the employee active in the system. If you have additional questions please contact your financial service team lead.

IRIS Update

Although summer session 2008 payroll expenses incurred in FY09 have been processed using the new PS/EFS account string, please continue using the CUFS org (1504) for the purpose of summer session IRIS entry. We will begin using the new program code values effective fall 2008.

Reminder: Academic Hiring Authorizationn

The CLA Academic Hiring Authorization form has been revised to include a box labeled Rationale for Appointment & Notes. The revised form is effective immediately. Please include a statement of rationale and note the source of search authorization for all academic appointments.

Examples of appropriate rationale statements include: "Authorized regular faculty search - Eisenhower retirement; search authorization letter of 10 July 2008; or "Replacement Position - Nixon resignation; authorized by email from CLA HR on 10 July 2008." The new form is effective immediately.


August 1
(08/18/2008 - 08/31/2008 FALL SEMESTER payroll cutoff)

August 8
CLA Payroll cutoff for the 08/04/2008 - 08/17/2008 pay period, 4:30 pm

August 18
IRIS Summer 2008 Entry Deadline

About this Archive

This page is an archive of entries from August 2008 listed from newest to oldest.

August 3, 2008 - August 9, 2008 is the previous archive.

August 17, 2008 - August 23, 2008 is the next archive.

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