October 5, 2008 - October 11, 2008 Archives

2008 Outstanding Service Awards in CLA

The guidelines and nomination materials for the 2008 Outstanding Service Awards are available on the CLA HR website:  http://www.cla.umn.edu/intranet/hr/index.php

The deadline for returning nominations is Monday, October 27, 2008.

If you have any questions, please contact Rick Jacobson, Executive Assistant in Human Resources, at 4-3605 or rickj@umn.edu

The Horace T. Morse-U of M Alumni Association Award for Outstanding Contributions to Undergraduate Education and the Award for Outstanding Contributions to Postbaccalaureate, Graduate, and Professional Education. Go to "Nomination Materials" on the awards page at http://www.academic.umn.edu/provost/awards/aoce. The one-page collegiate nomination forms are due in 113 Johnston no later than Friday, October 24th. The CLA specific nomination forms are located at http://www2.cla.umn.edu/admin/acadprog. Direct questions to Barbara Schwab at schwa133@umn.edu or 612-625-7994.

GUIDELINES ARE ALSO AVAILABLE FOR THE 2008-09 JOHN TATE AWARD FOR EXCELLENCE IN UNDERGRADUATE ADVISING, administered through the Office of the Vice Provost and Dean for Undergraduate Education. Go to "Nomination Materials" on the awards page at http://www.irr.umn.edu/evpp/tateaward09. Nomination dossiers from CLA departments should be submitted to 113 Johnston (Undergraduate Programs) by Friday, December 12th. Direct questions to Barbara Schwab at schwa133@umn.edu or 612-625-7994.

EFS Town Hall Meeting

CLA Fiscal Administration and CLA Human Resources is hosting an EFS Town Hall meeting tomorrow, Thursday, October 9 beginning at 9:00 a.m. in the Minnesota Population Center Seminar Room (50 Willey Hall - West Bank).

The meeting is open to ALL STAFF (Administrators and Department Preparers) in CLA academic departments, centers and units as well as ALL Financial Service Teams staff to discuss the pros and cons of our current model, share best practices, and to develop together efficient business process between units and the financial service teams. Please invite people from your departments who would benefit from this conversation.

Processing Employee Moving Expenses

There have been some minor changes to the process of paying for new employee moving expenses. An important change to note is the impact of employee status on the reimbursement method. Newly hired employees, who are not active in the system, can now be reimbursed using the single payment vendor code option. Once the appointment begins and there is an active record in PeopleSoft, they should be reimbursed as an employee.

Process for paying employees:

  • Complete the employee expense worksheet and the BA 1357 (Employee Moving Expense Reimbursement form)
  • Process the transaction through the Expense module in PeopleSoft using account code 720610 (employee relocation)
  • Print the bar-coded coversheet, attach original receipts and the BA 1357 form and route all to the Service Team
  • Service Teams will obtain approval from Dean's office, apply approval in PeopleSoft and forward the documents and receipts to Disbursements for imaging
  • Once approved in PeopleSoft, payment is made to the employee
  • Central Payroll is notified via email of the transaction. They review documents and notify employee of taxable and non-taxable values to be added to employee's gross compensation for withholding and reporting purposes

Process for paying vendors and new employees with future hire dates:

  1. Prepare a BA 1357 and the appropriate invoice. If paying a new employee with a future hire date, include a statement to justify using the single payment vendor code option
  2. Route forms with invoice and original receipts to the Service Team
  3. Service Teams will process payments to a third party as a Non-PO Related invoice in the Accounts Payable module using account code 720610 (employee relocation)
  4. Service Teams will obtain approval from Dean's Office, apply approval in PeopleSoft and forward the document to Disbursements for imaging
  5. Central Payroll is notified via email of the transaction. They review documents and notify employee of taxable and non-taxable values to be added to employee's gross compensation for withholding and reporting purposes

IRIS System Maintenance and Fall 2008 Entry

The Instructional Resources Information System (IRIS) will be undergoing system maintenance to accommodate the new financial system chart of accounts. The original fall 2008 entry deadline (October 20th) will be moved to a date later in fall semester. A more specific date will be communicated through CLA Now once we have a better sense of when the modifications will be complete.

At this time, data and reports for terms prior to fall 2008 are still available. If you have any questions please contact Pandora Aaron (aaron012@umn.edu, 4-9370).

CLA Financial/Human Resources Meeting - October 30th

The monthly CLA Financial/Human Resources will be held Thursday, October 30, at 9:00 a.m. in the Minnesota Population Center Seminar Room (50 Willey Hall - West Bank).

Mark Your Calendar

October 9
EFS Town Hall Meeting, Minnesota Population Center Seminar Room (50 Willey Hall - West Bank).

Oct. 10  
First round of new course proposals for Fall 2009 are due, Office of the Assistant Dean, 113 Johnston Hall

Oct. 17
CLA Payroll cutoff for the 10/13/2008 - 10/26/2008 pay period, 4:30 pm

Oct. 24 

Nomination forms are due for both the Morse Alumni Award and the Outstanding Contributions to Graduate and Professional Education Award, 113 Johnston Hall

October 30
Joint CLA Financial / Human Resources Meeting, Minnesota Population Center Seminar Room, 50 Willey Hall (West Bank), 9:00 am

October 31
CLA Payroll cutoff for the 10/27/2008 - 11/09/2008 pay period, 4:30 pm

November 7
Deadline for filing a 2007-2008 REPA

November 20
Joint CLA Financial / Human Resources Meeting, 140 Nolte Center (East Bank), 9:00 am

Dec. 12
Nominations and dossiers are due for the Tate Award, 113 Johnston Hall

About this Archive

This page is an archive of entries from October 2008 listed from newest to oldest.

September 28, 2008 - October 4, 2008 is the previous archive.

October 12, 2008 - October 18, 2008 is the next archive.

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