Dept. EFS Preparers have started an email listserv, open to dept.
preparers, to discuss system "how to's" and other department preparer
issues. They are also working a creating a "wiki" with best practices,
workaround and other items. The wiki will have direct links to dept.
preparer created job aids. This effort is to provide a support network
to EFS department preparers in CLA.
To subscribe: firstname.lastname@example.org
Put "SUBSCRIBE" in the subject line of the email.
To send a message, share info., or ask a question: email@example.com
New Administrator in the English Department
In the department of English, Administrator Ramona French will be
leaving the U and joining her husband at their home on top of the
Appalachian Mountains of Virginia. Her last day will be October 31,
2008. We wish her well and thank her for her service.
In conjunction with Ramona's departure, we have hired a new Associate
Administrator in English, and it is Pamela Leszczynski who was promoted
within the department from the position of Executive Office and
Administrative Specialist. She will begin her new job on October 27.
Employee Expense Worksheet Preparation
The Employee Expense Worksheet is
a critical step in determining that reimbursement and travel policies
are followed. Since University policies specify daily amounts (i.e. per
diems, maximum hotel rates), it is important that the Employee Expense
Worksheet be completed with a breakdown for each day. When entering the
expenses into EFS, however the preparer can total the expenses for one
item, such as lodging, together in one line.
Requesting New Chartfields
If you would like to add new CF1 or CF2 values, please contact your
senior accountant who will work with you and request these values. If
you would like to request new program codes or DeptIDs, please contact
your senior accountant who will obtain the necessary collegiate
Minnesota Statute on Employee Voting Rights
The 2008 election takes place on Tuesday, November, 4.
Minnesota Statute 204C.04, Employees Time Off to Vote, provides that:
"Every employee who is eligible to vote in an election has the right to
be absent from work for the purpose of voting during the morning of the
day of that election, without penalty or deduction from salary or wages
because of the absence."
Supervisors should be made aware of this statute and also the following points:
"Only those employees who specifically request time off to vote are
covered by this provision. The University is not closing down for any
"The amount of time off granted should be reasonable based on time needed to travel to and from the polls, register, and vote.
"The provisions of this statute only apply to working hours occurring before noon on Election Day.
Additionally, Minnesota Statute 204B.195, Time Off from Work to Serve as Election Judge, provides that:
"An individual who is selected to serve as an election judge pursuant
to section 204B.21, subdivision 2 may, after giving an employer at
least 20 days' written notice, be absent from a place of work for the
purpose of serving as an election judge without penalty."
For the purpose of voting or serving as an election judge, employees
who give proper notice should be put on paid leave and should not have
their pay reduced or hours counted as vacation time.
Thank you for your assistance in ensuring that the University enables
faculty and staff to take part in the upcoming election.