October 26, 2008 - November 1, 2008 Archives

The job codes for graduate students with advanced Masters or PhD's carry a lower fringe rate and should always be used when appropriate. Please run the report found in Management Reports entitled "Graduate Students Hired on Higher Tuition Fringe Rate Who Qualify for the Lower Rate". Check the students listed on this report to find out if departments in your cluster are paying a higher fringe rate than necessary for the graduate students who work for them. Refer to the last column entitled "Student Group Effective Date" when reviewing this report. Please select a job code with a lower fringe rate if the date in this column is EARLIER than 8/25/08--Example: 9517 instead of 9515, 9519 instead of 9511, 9529 instead of 9521, etc).

If a graduate student has a date in this column LATER THAN 8/25/08, the lower fringe cannot be applied until Spring Semester 2009. If you find a graduate student on this report who qualifies for the lower rate, prepare a new HRMS entry worksheet with the lower fringe job code and send it to the CLA Payroll Office in 209 Johnston Hall so that the information can be updated in People Soft.

REMEMBER, THIS IS AN EXCELLENT WAY TO SAVE ON FRINGE EXPENSES FOR DEPARTMENTS IN YOUR CLUSTER.

Department EFS Prepapers

Dept. EFS Preparers have started an email listserv, open to dept. preparers, to discuss system "how to's" and other department preparer issues. They are also working a creating a "wiki" with best practices, workaround and other items. The wiki will have direct links to dept. preparer created job aids. This effort is to provide a support network to EFS department preparers in CLA.

To subscribe: efsdeptpreps-request@cla.umn.edu
Put "SUBSCRIBE" in the subject line of the email.

To send a message, share info., or ask a question: efsdeptpreps@cla.umn.edu

New Administrator in the English Department
In the department of English, Administrator Ramona French will be leaving the U and joining her husband at their home on top of the Appalachian Mountains of Virginia. Her last day will be October 31, 2008. We wish her well and thank her for her service.

In conjunction with Ramona's departure, we have hired a new Associate Administrator in English, and it is Pamela Leszczynski who was promoted within the department from the position of Executive Office and Administrative Specialist. She will begin her new job on October 27.

Congrats Pam!

Employee Expense Worksheet Preparation
The Employee Expense Worksheet is a critical step in determining that reimbursement and travel policies are followed. Since University policies specify daily amounts (i.e. per diems, maximum hotel rates), it is important that the Employee Expense Worksheet be completed with a breakdown for each day. When entering the expenses into EFS, however the preparer can total the expenses for one item, such as lodging, together in one line.


Requesting New Chartfields
If you would like to add new CF1 or CF2 values, please contact your senior accountant who will work with you and request these values. If you would like to request new program codes or DeptIDs, please contact your senior accountant who will obtain the necessary collegiate approvals.

Minnesota Statute on Employee Voting Rights
The 2008 election takes place on Tuesday, November, 4.

Minnesota Statute 204C.04, Employees Time Off to Vote, provides that:

"Every employee who is eligible to vote in an election has the right to be absent from work for the purpose of voting during the morning of the day of that election, without penalty or deduction from salary or wages because of the absence."

Supervisors should be made aware of this statute and also the following points:

"Only those employees who specifically request time off to vote are covered by this provision. The University is not closing down for any time.

"The amount of time off granted should be reasonable based on time needed to travel to and from the polls, register, and vote.

"The provisions of this statute only apply to working hours occurring before noon on Election Day.

Additionally, Minnesota Statute 204B.195, Time Off from Work to Serve as Election Judge, provides that:

"An individual who is selected to serve as an election judge pursuant to section 204B.21, subdivision 2 may, after giving an employer at least 20 days' written notice, be absent from a place of work for the purpose of serving as an election judge without penalty."
For the purpose of voting or serving as an election judge, employees who give proper notice should be put on paid leave and should not have their pay reduced or hours counted as vacation time.

Thank you for your assistance in ensuring that the University enables faculty and staff to take part in the upcoming election.

Mark Your Calendar

October 30
Joint CLA Financial / Human Resources Meeting, Minnesota Population Center Seminar Room, 50 Willey Hall (West Bank), 9:00 am

October 31
CLA Payroll cutoff for the 10/27/2008 - 11/09/2008 pay period, 4:30 pm

November 4
Election Day

November 7
Deadline for filing a 2007-2008 REPA

November 14
CLA Payroll cutoff for the 11/10/2008 - 11/23/2008 pay period, 4:30 pm

November 20
Joint CLA Financial / Human Resources Meeting, 140 Nolte Center (East Bank), 9:00 am

Dec. 12
Nominations and dossiers are due for the Tate Award, 113 Johnston Hal

About this Archive

This page is an archive of entries from October 2008 listed from newest to oldest.

October 19, 2008 - October 25, 2008 is the previous archive.

November 2, 2008 - November 8, 2008 is the next archive.

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