November 16, 2008 - November 22, 2008 Archives

During one of the Town Hall Meetings, it came to our attention that not everyone was aware that the purchase orders printed by EFS are instructing our vendors to send their invoices directly to the Ford Hall service team where they are being scanned into ImageNow.

If department staff have a need to view invoice documents, they can do so by to obtaining access to WebNow. To obtain access, simply fill out an ARF and the ImageNow or WebNow (non Financial) forms (see links below) and send to Scott Appelwick at 209 Johnston. Training involves a quick on-line tutorial. If you have any questions, please contact Scott Appelwick at 5-7790.

ARF form (PDF)

ImageNow or WebNow (non Financial) form (PDF)

Effective immediately, please contact Scott Appelwick when you need a change in the recipient for your unit's monthly telephone bills.

The college has received approval from central OIT to have these requests come from either the RRC Manager or the EFS Cluster Director, and Scott fulfills this latter role.

When creating a PO for a guest hotel reservation, always include the tax with the room rate. Example - if the rate is $111.00/night, add the tax of $14.87, for a total of $125.87 a night as the rate.

Hopefully this will eliminate most of the match exceptions relating to hotel payments.

As part of their start-up packages, new faculty members receive a 1 month paid research appointmentsss that takes place prior to the start of their Fall academic appointment. The purpose of this appointment is to ensure that University services such as an email account, internet access, library privileges and access to contract parking services are available during the transition to their new appointment. This is a separate commitment from their research, transitional and administrative support.

The transfer for the summer research appointment will be made to the department 20000 program code. Please make sure that this appointment is paid on that program code.

When a faculty member is awarded a development or research leave, the department pays only 50% of salary and fringe. However, the position was budgeted at 100% and this creates salary savings in the department that are to be used for instructional costs.

During the next month, departments will be asked to move these freed up funds to their 20031 program code (instructional funding) to offset the cost of replacement teaching. For further information, please see the CLA Replacement Teaching guidelines. (DOC)

November 20
Joint CLA Financial / Human Resources Meeting, Minnesota Population Center, Room 50 Willey Hall (West Bank), 9:00 am

November 28
CLA Payroll cutoff for the 11/24/2008 - 12/07/2008 pay period, 4:30 pm

December 1
CS/BU Outstanding Service Awards Reception, Memorial Hall, McNamara Alumni Center, 2:00 pm