December 2008 Archives

CLAIR Website is back online

IRIS system maintenance is now complete and data for fall 2008 and spring 2009 is loaded. Please take a moment to review the "Authorized User" report and submit any changes to Ed Zerylnick (zeryl001@umn.edu). The fall 2008 entry deadline will be Monday, February 2, 2009. The basic entry functions; add, edit and delete are unchanged. You will note that we have replaced the old "org" field with two new fields to capture program or project id.

At this time several reconciliation and summary reports for fall 2008 and beyond still need to be reworked. We plan to have this work completed soon. Thank you for your patience.

Joint Financial Services / Human Resources Meeting

The January Financial / Human Resources meeting will be held on Thursday, January 22nd at 9:00 am in the Minnesota Population Center Seminar Room, 50 Willey Hall (West Bank).

Please mark your calendar.

EFS Process Workflow

The EFS Process Workflows presented at the EFS Town Hall Meeting Wrap-Up are now available on the CLA Fiscal Administration webpage.

If you were unable to attend the meeting you will find the entire library in .pdf format at the following location:

http://cla.umn.edu/intranet/fiscal/EFSLibrary.html

Quick Link on the CLA HR website

A new Quick Link has been added to the CLA Office of Human Resources intranet website:

http://cla.umn.edu/intranet/hr/

Click on "Department Assignments by HR Consultant/Personnel Specialist" to see a list of which departments and units are assigned to which HR Team.

Mileage Rate Change Effective January 1, 2009

The IRS announced changes to the standard business mileage rates for calendar year 2009. The standard business mileage reimbursement rate is decreasing from 58.5 cents to 55 cents per mile. The standard rate for moving expenses also decreases from 27 to 24 cents per mile.

Business mileage incurred in 2008, but not reimbursed until 2009 should still be reimbursed at the 2008 mileage rate. The Employee Expense Worksheet (UM1612) accommodates changes in mileage rates.

MARK YOUR CALENDAR

December 18
Joint CLA Financial / Human Resources meeting, 1-108 Hansen Hall, 9:00-10:30 am

December 24
CLA Payroll cutoff for the 12/22/2008 - 01/042009 pay period, 4:30 pm

December 24
CLA Payroll cutoff for the 01/05/2009 - 01/18/2009 pay period, 4:30 pm First pay period of Spring Semester

January 5-11
All offices will be closed in the Department of History

January 22
Joint Financial Services / Human Resources meeting, 50 Willey Hall, 9:00 am

Joint Financial Services / Human Resources Meeting

The January Financial / Human Resources meeting will be held on Thursday, January 22nd at 9:00 am in the Minnesota Population Center Seminar Room, 50 Willey Hall (West Bank).

Please mark your calendar.

CLAIR Website is back online

The CLAIR website (ir.cla.umn.edu) is now available. Thank you for your patience.

Please contact Pandora Aaron (4-9370, aaron012@umn.edu) if you have any questions.

EFS Process Workflow

The EFS Process Workflows presented at the EFS Town Hall Meeting Wrap-Up are now available on the CLA Fiscal Administration webpage.

If you were unable to attend the meeting you will find the entire library in .pdf format at the following location:

http://cla.umn.edu/intranet/fiscal/EFSLibrary.html

A new Quick Link has been added to the CLA Office of Human Resources intranet website:

http://cla.umn.edu/intranet/hr/

Click on "Department Assignments by HR Consultant/Personnel Specialist" to see a list of which departments and units are assigned to which HR Team.

Mileage Rate Change Effective January 1, 2009

December 18
Joint CLA Financial / Human Resources meeting, 1-108 Hansen Hall, 9:00-10:30 am

December 24
CLA Payroll cutoff for the 12/22/2008 - 01/042009 pay period, 4:30 pm

December 24
CLA Payroll cutoff for the 01/05/2009 - 01/18/2009 pay period, 4:30 pm First pay period of Spring Semester

January 5-11
All offices will be closed in the Department of History

January 22
Joint Financial Services / Human Resources meeting, 50 Willey Hall, 9:00 am

Mark Your Calendar

December 18
Joint CLA Financial / Human Resources meeting, 1-108 Hansen Hall, 9:00-10:30 am

December 24
CLA Payroll cutoff for the 12/22/2008 - 01/042009 pay period, 4:30 pm

December 24
CLA Payroll cutoff for the 01/05/2009 - 01/18/2009 pay period, 4:30 pm First pay period of Spring Semester

January 5-11
All offices will be closed in the Department of History

January 22
Joint Financial Services / Human Resources meeting, 50 Willey Hall, 9:00 am

Quick Link on the CLA HR website

A new Quick Link has been added to the CLA Office of Human Resources intranet website:

http://cla.umn.edu/intranet/hr/

Click on "Department Assignments by HR Consultant/Personnel Specialist" to see a list of which departments and units are assigned to which HR Team.

CLA Monthly Financial/Human Resources Meeting

The December CLA Financial/Human Resources meeting will take place on Thursday, December 18 from 9:00 - 10:30 in Room 1-108 Hansen Hall (West Bank). The agenda will be sent out closer to the meeting date.

Mileage Rate Change Effective January 1, 2009

The IRS announced changes to the standard business mileage rates for calendar year 2009. The standard business mileage reimbursement rate is decreasing from 58.5 cents to 55 cents per mile. The standard rate for moving expenses also decreases from 27 to 24 cents per mile.

Business mileage incurred in 2008, but not reimbursed until 2009 should still be reimbursed at the 2008 mileage rate. The Employee Expense Worksheet (UM1612) accommodates changes in mileage rates.

Mark Your Calendar

December 18
Joint CLA Financial / Human Resources meeting, 1-108 Hansen Hall, 9:00-10:30 am

December 24
CLA Payroll cutoff for the 12/22/2008 - 01/042009 pay period, 4:30 pm

January 5-11
All offices will be closed in the Department of History

EFS Town Hall Meeting

CLA Fiscal Administration and Human Resources will hold the EFS Town Hall Meeting - Wrap Up Session next Thursday, December 11 at 10:00 a.m. in the Minnesota Population Center Seminar Room (50 Willey Hall).

This meeting will be a wrap-up from the two previous town hall meetings where we will provide final work flows for system processes as well as follow-up on items that came from our work groups. All department administrators, department preparers and financial service team staff are encouraged to attend.

CLA Monthly Financial/Human Resources Meeting

The December CLA Financial/Human Resources meeting will take place on Thursday, December 18 from 9:00 - 10:30 in Room 1-108 Hansen Hall (West Bank). The agenda will be sent out closer to the meeting date.

Mileage Rate Change Effective January 1, 2009

The IRS announced changes to the standard business mileage rates for calendar year 2009. The standard business mileage reimbursement rate is decreasing from 58.5 cents to 55 cents per mile. The standard rate for moving expenses also decreases from 27 to 24 cents per mile.

Business mileage incurred in 2008, but not reimbursed until 2009 should still be reimbursed at the 2008 mileage rate. The Employee Expense Worksheet (UM1612) accommodates changes in mileage rates.

Payroll Cutoff for Spring Semester Appointment

The cutoff date for Spring Semester payroll information to be submitted to your financial service teams is 4:00 p.m. Wednesday, December 17th. Information received by this date is guaranteed to be processed and delivered to CLA Payroll in time to meet the College's cutoff date of December 24th.

Policy on Gratuity for Meals

Please remember that University policy sets a maximum gratuity on meals at 20%. Reimbursements can be made only up to that amount. Transactions on purchasing cards cannot have a gratuity greater than 20%.

Contracts for Professional Services

Purchasing Services recently updated the Professional Services Information Sheet (PSIS). It now includes the Statement of Work and the Data Collection Sheet, so these documents do not need to be done separately. Please begin using the new version, found in the Forms Library, immediately.

Also, Purchasing has now decided that the PSIS is no longer required for non-sponsored VCPS (contracts under $3000). However, units are encouraged to remember to ensure all necessary information is passed to the service teams for processing. The PSIS is required for all CPS that use sponsored funds, regardless of dollar amount.

Retirement Reception for Jan Thompson

Tuesday, December 16, 9:30 am - 11:00 am (or) 3:00 - 5:00 pm
(See: Retirement Party announcement, attached.)

Mark Your Calendar

December 11
EFS Town Hall Meeting, 50 Willey Hall

December 12
Nominations and dossiers are due for the Tate Award, 113 Johnston Hall

December 12
CLA Payroll cutoff for the 12/08/2008-12/21/2008 pay period, 4:30 pm

December 16
Retirement Party for Jan Thompson, 4-155 Herbert Hanson Jr. Hall

December 18
Joint CLA Financial / Human Resources meeting, 1-108 Hansen Hall, 9:00-10:30 am

January 5-11
All offices will be closed in the Department of History

EFS Town Hall Meeting

CLA Fiscal Administration and Human Resources will hold the EFS Town Hall Meeting - Wrap Up Session next Thursday, December 11 at 10:00 a.m. in the Minnesota Population Center Seminar Room (50 Willey Hall).

This meeting will be a wrap-up from the two previous town hall meetings where we will provide final work flows for system processes as well as follow-up on items that came from our work groups. All department administrators, department preparers and financial service team staff are encouraged to attend.

Retirement Reception for Jan Thompson

Tuesday, December 16, 9:30 am - 11:00 am (or) 3:00 - 5:00 pm
(See: Retirement Party announcement, attached.)

Department Preparer "Floater" Position Filled

I am pleased to inform you that our Department Preparer "Floater" position has been filled (prior to the pause), and her first day was Monday, December 1st.

Please welcome Connie Lupkes (pronounced "lup key") to CLA. She will be officed in the East Bank 2 location in Folwell Hall. You will recall that this position was needed to help departments backup staff vacancies due to vacation, medical leaves, staff terminations, etc. and also to help with peak workloads.

Connie reports to Scott Appelwick who will be the key contact for help requests. Before you pick up the phone to call Scott with requests, please keep in mind that much training will be necessary before Connie will be ready to provide department backup. We have a training plan in place. The School of Music has graciously agreed to provide Connie with the on-the-job training that she will need once she gains access to the system. I know that Connie is excited to be here and is looking forward to helping the CLA departments.

If you have any questions, please contact Scott Appelwick.

Attention CLA Financial Services Teams

The CLA Payroll Cutoff date for Spring Semester CLA HRMS entry worksheets is 4:00 pm on Wednesday, December 24, 2008.

Academic Employees

A personal holiday has been added for academic employees on the Twin Cities and Rochester campuses to bring their total up to 11 holidays, consistent with other employee groups and other campuses. This personal holiday must be used between the end of fall and beginning of spring semester (December 19, 2008 - January 16, 2009). This holiday cannot be banked or utilized outside of this window.

The specific dates of this window will change in future years consistent with the academic calendar. Approval and tracking of this holiday is the responsibility of the local unit.

This personal holiday applies to those whose terms and conditions of employment are covered by academic, graduate assistant, or professionals-in-training policies.

Summer Session 2008 Transfers

We have transferred funding to cover the summer session 2008 instructional expenses incurred in FY09 (JE# 0000031607).

All funds have been transferred to program 1000-xxxxx-20033. There were a few departments with pending HSA's, which were included in the transfer amounts based on estimates. Please note that the college will cover the additional enterprise tax assessments (account #820201) at year end.

Please contact Pandora Aaron (4-9370, aaron012@umn.edu) if you have any questions about the transfers.

History is moving to new quarters!

After more than 40 years in the Social Science Tower, the Department of History will be moving in January to more spacious quarters in Heller Hall. Many of us will trade the views of the Mississippi outside of our windows for the dramatic skyline of downtown Minneapolis. A twelfth-floor meeting space will open up new vistas and possibilities.

As of Spring semester 2009, you will find us at:

1110 Heller Hall, 271 -19th Avenue South, Minneapolis, MN 55455.

In order to best facilitate this large move, the Department of History offices will be closed January 5-11, 2009.

OIT Telephone Invoices

Effective immediately, please contact Scott Appelwick when you need a change in the recipient for your unit's monthly telephone bills.

The college has received approval from central OIT to have these requests come from either the RRC Manager or the EFS Cluster Director, and Scott fulfills this latter role.

MARK YOUR CALENDAR

December 11
EFS Town Hall Meeting, 50 Willey Hall

December 12
Nominations and dossiers are due for the Tate Award, 113 Johnston Hall

December 12
CLA Payroll cutoff for the 12/08/2008-12/21/2008 pay period, 4:30 pm

December 16
Retirement Party for Jan Thompson, 4-155 Herbert Hanson Jr. Hall

January 5-11
All offices will be closed in the Department of History

About this Archive

This page is an archive of entries from December 2008 listed from newest to oldest.

November 2008 is the previous archive.

January 2009 is the next archive.

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