February 8, 2009 - February 14, 2009 Archives

Academic Vacation Spreadsheets - Due this Friday!

Department Administrators: Please remember to return your completed Academic Vacation Spreadsheets to Toni Ziegler, a-zieg@umn.edu no later than Friday, February 13. If spreadsheets are not returned by this date, all employees in your area will need to go forward in the PeopleSoft system with a 3/1/09 balance of zero hours.

Please contact Toni with any questions at 4-4153.

Important Payroll Reminders

Now that spring semester is underway, we want to remind departments about the requirements for timecards, and ask that you remind your employees of these requirements as well.

Please use the most up to date version of the timecard (the "Biweekly Payroll Time Sheet") which is in the forms library, and includes EFS chartfield string information, which replaced the CUFS account information. Timecards need to be completed in ink (not in pencil). All timecards need to be signed by the employee as well as the supervisor before they are entered. Timecards should include hours from a single pay period.

Pay period dates are available online: (http://www1.umn.edu/ohr/compensation/paytaxes/paydays/)

Completed timecards received by the financial service team by noon on the Monday of pay entry week are guaranteed to be entered by the pay entry deadline.

Also, supervisors need to be aware of the legal requirements for breaks during the work day, and to ensure that employees are complying with those requirements. Lunch breaks should be noted on time cards.

Justification Standards Training

Join us for an opportunity to learn "everything you ever wanted to know but were afraid to ask" about the University's Justification Standards. The financial service teams are offering this training. For your convenience and to help ensure that as many people can attend as possible, two sessions are being offered:

  • Session One Wednesday, Feb. 18 1:30 - 3:00 50 Willey Hall (MPC Seminar Room)
  • OR

  • Session Two Friday, Feb. 20 1:30 - 3:00 334 Folwell Hall

There will be time after the presentation for questions and discussion. We encourage all who work with financial documents to attend - the more experienced staff can share their knowledge with the less experienced. We intend to all learn from each other. Having justifications prepared that are clear, concise, and complete helps us all save time and process our work more quickly.

If you have questions contact Cheryl Oulicky at ouli0001@umn.edu or call 4-4117. Please consider joining us for one of these sessions.

PUF Transfer Requests

There is now a new PUF Status Report in DMS, located on the fund statement for each PUF endowment. The report shows the current principal and available balances as of the last quarter. When you need funds moved to an EFS chartfield string, use that report and enter the total amount you wish to transfer. The system will calculate the amounts you must request from both UMF (through Billing) and from the University (through Cash Management / Withdrawal). Include the PUF Status Report with the invoice that gets signed and faxed to the Foundation. In this way they can verify that the correct percentages are being requested from the gift portion and match portion of the endowment.

Faculty - 2009 Annual Review Submission Deadlines

Annual Reviews of Faculty Performance - 23 March 2009

All faculty activity reports and curricula vitae must be submitted electronically, on the "projects" drive. FARs and CVs should be submitted as separate files; pdf only. Please label each pdf file with the faculty member's last name and appropriate descriptor (FAR or CV). If available, please submit paper copies to the college as well. Contact Gayle Gabrielski (gabr0074; 5-1805) with questions.

Annual Review of Chairs/Directors - 30 March 2009

Chairs/Directors materials include: self-evaluation, unit evaluation of Chair/Director, FAR, CV. Submit all documents electronically, on the "projects" drive as separate PDF files. Please label each pdf file with the Chair's/Director's last name and appropriate descriptor (self eval, unit eval, FAR, CV). Contact Gayle Gabrielski with questions.

Carlson School of Management Leadership Series

"Work / Life Balance"

Back by popular demand, the Carlson School's Human Resources Department invites faculty and staff to come explore that elusive concept of Work/Life Balance.

Topics covered will include:

  • Why is work/life balance important, both to the employer and employee?
  • The high price of stress and sleep deprivation
  • Bad habits and poor boundaries
  • Understanding your own priorities
  • Finding time for yourself
  • Incorporating mindfulness when life changes are NOT an option
  • Creating a more balance workplace
  • University resources for employees and employers

Date: March 18, 2009
Time: 8:30 am - 12:00 pm
Where: 1-123 CSOM

Guests should arrive and be ready to begin 5 minutes before the start time.

Please RSVP to Bryan Hauhe at: hauhe001@umn.edu

FSUN General Membership Meeting - February 25th, 2009

The agenda is set for the FSUN General Membership Meeting being held Wednesday, February 25th, 2009 in Coffman Memorial Union, Great Hall. Please go to the website noted below to find the detailed agenda and other meeting information.

For those speakers who provide presentations before the meeting, they will be made available on the same website as soon as we receive them so that you can view and/or print. We will send a reminder before the meeting.

We ask that attendees be FSUN members. If you know of someone who would like to attend, but is not yet a member, please direct them to our website for membership forms and information.

An Alternative:
This meeting will be available to FSUN members using UMConnect (formerly BREEZE) webcast as an online alternative to attendance. This should prove especially convenient and provide cost savings for out-state campuses, as well as for those on campus who are unable to get away for the meeting.

You must activate your UMConnect account at the UMConnect website provided on the FSUN home page. This step prepares your computer for web conference viewing and should be done prior to the meeting.


E-mail Mary Selisker at m-seli@umn.edu to register. When doing so, please make sure you identify which way you plan to attend: in person or via webcast. Registrations are due February 18, 2009 and are received on a first come, first serve basis. Once our 350 person attendance limit is reached, you will be advised that you are on a waiting list and notified if an opening arises.

For more information and steps to participate via the UMConnect webcast, go to the following link: http://www.finsys.umn.edu/fsun/fsun_home.htm

Joint Financial Services / Human Resources Meeting

The February Financial / Human Resources meeting will be held on Thursday, February 26th at 9:00 am in 435 Blegen Hall (West Bank).

Mark Your Calendar

February 20
CLA Payroll cutoff for the 02/16/2009 - 03/01/2009 pay period, 4:30 pm

February 26

Joint Financial Services / Human Resources meeting, Room 435 Blegen Hall, 9:00 am

About this Archive

This page is an archive of entries from February 2009 listed from newest to oldest.

February 1, 2009 - February 7, 2009 is the previous archive.

February 15, 2009 - February 21, 2009 is the next archive.

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