February 22, 2009 - February 28, 2009 Archives

HR Challenges Ahead

The Budget Office recently released budget planning guidelines to academic and administrative units that include specific expectations with regard to internal cost and program reductions, compensation, and tuition. Clearly, reductions to the University's base budget of the magnitude proposed by Governor Pawlenty to address the substantial state budget shortfall will require a combination of shared sacrifice and targeted cuts at both the central and unit levels.

Please see the attached memo from Carol Carrier.

P&A Annual Reviews

The annual review of academic professional and administrative staff provides an opportunity to assess a staff member's personal progress, achievements, personal or professional development, and individual efforts in relation to the ongoing mission and goals of the unit. Opportunity should be made for open dialogue between the employee and supervisor in which achievements can be reviewed, problems can be addressed, any changes in work loads and expectations can be detailed and discussed, and new goals can be agreed upon. For the employee, supervisor, and the college the annual review provides a record of employee performance for consideration of merit, special merit, documentation important for professional development leave or promotions, and, where necessary, requests for improvement. The annual review provides an occasion for an employee to fulfill a desire to excel.


  • Annual reviews are required for all P&A staff who hold appointments of 50% or greater and nine months or greater.
  • Designated supervisors are responsible for initiating the annual review and conducting the evaluation conference.

Packets must include:

  • written description of the unit's review process
  • employee self evaluation
  • signed review document
  • employee response (if provided by employee).

Complete packets of review materials must be submitted in electronic format to CLA Human Resources by 4:30 p.m. on Monday, March 23, 2009.  Send review materials as attachments in a single email to Rick Jacobson at rickj@umn.edu

Further information and complete application guidelines can be found on the CLA Human Resources intranet page:  http://cla.umn.edu/intranet/hr/AnnualReviewGuidelines.php

Management and Reporting of Vacation Usage

  • The process around the managing of vacation usage is at the discretion of the department, including local requirements such as approvals.
  • Vacation leave usage is to be reported by the employee when possible in advance of when vacation leave is taken or immediately following use.  UM 1704 Faculty/P&A Vacation Leave Reporting form is to be used.  Reporting is done in work weeks, days and half days (e.g., 2 weeks; 1 week and 2.5 days; .5 days).  Dates of absence are also reported on the form.  Below are the URL's to the form.


Word version:

PDF version:

  • The amount of vacation leave used and reported will be entered into PS by the authorized HRMS users on your Financial Service Team on a biweekly basis.  This is particularly important if the employee is at their vacation maximum (22 days/176 hours).  Please send the forms directly to your Service Team using the same process that you currently use for submitting Absence Cards for AFSCME/CS employees.
  • Days entered into PS are automatically converted into hours to align with PS functionality.
  • PS reflects accumulation in hours, not days.  The conversion equivalents are:
    • Full-time:  100% appointment   1 day = 8 hours; .5 days = 4 hours
    • Part-time:  Example of a vacation eligible appointment at less than 100% time:
      • 75% appointment  1 day = 6 hours; .5 days = 3 hours
  • Vacation usage is reported to faculty and P& A employee in hours on their pay statement or vacation leave report accessed via the Employee Self-Service website at http://hrss.umn.edu/.


Responsible administrators/supervisors may view vacation accrual and balances for their faculty and P&A employees through UM Reports at:  www.umreports.umn.edu

CLA Joint Financial & Human Resources Meeting
The CLA Joint Financial and Human Resources meeting will take place on Thursday, February 26 from 9:00 - 10:30 a.m. in Room 435 Blegen Hall

Next meeting:  Thursday, March 26, 9:00 - 10:30 a.m., location TBD

Arthur "Red" Motley Exemplary Teaching Award
The College invites nominations for this year's CLA "Red" Motley teaching award. Faculty members must be nominated by at least five CLA undergraduate and/or graduate students.

A description of the award, nomination form, and dossier cover sheet may be downloaded (all are pdfs) on the CLA website at:
http://cla.umn.edu/intranet/undergrad/motley0809.php or obtained from the CLA Undergraduate Programs Office, 113 Johnston Hall, (612) 624-8675.

Nomination Forms are due in 113 Johnston Hall on Friday, February 27, 2009. The Undergraduate Programs Office will contact the home department of each nominated faculty member and will provide guidelines for preparing a complete nomination dossier. The department prepares the nomination dossier for the faculty member.
Dossiers are due in 113 Johnston Hall on Friday, April 3, 2009. Departments are asked to submit the original plus 9 copies.

The CLA Instructional Awards Committee will review the dossiers and make a recommendation to the Dean.

If you need further information, please contact Barbara Schwab at: 612-624-8675 or schwa133@umn.edu.

Faculty - 2009 Annual Review Submission Deadlines

Annual Reviews of Faculty Performance - 23 March 2009
All faculty activity reports and curricula vitae must be submitted electronically, on the "projects" drive.  FARs and CVs should be submitted as separate files; pdf only.  Please label each pdf file with the faculty member's last name and appropriate descriptor (FAR or CV).  If available, please submit paper copies to the college as well.  Contact Gayle Gabrielski (gabr0074; 5-1805) with questions.

Annual Review of Chairs/Directors - 30 March 2009
Chairs/Directors materials include: self-evaluation, unit evaluation of Chair/Director, FAR, CV.  Submit all documents electronically, on the "projects" drive as separate PDF files.  Please label each pdf file with the Chair's/Director's last name and appropriate descriptor (self eval, unit eval, FAR, CV).  Contact Gayle Gabrielski with questions.

Mark Your Calendar

February 26
Joint Financial Services / Human Resources meeting, Room 435 Blegen Hall, 9:00 am

February 27
Motley Award Nomination Forms due in Room 113 Johnston Hall

March 3
CLA Payroll cutoff for the 03/02/2009 - 03/15/2009 pay period, 4:30 pm

March 12
Complete electronic dossiers for P&A Promotions are due, 4:30 pm

March 23
Complete packets for P&A Annual Reviews are due, 4:30 pm

March 26
Application materials are due for P&A Professional Development Leaves, 4:30 pm

April 3

Motley Award Dossiers and 9 copies due in 113 Johnston Hall

About this Archive

This page is an archive of entries from February 2009 listed from newest to oldest.

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