Effective immediately, the forms for establishing vendors or making changes to existing vendors have changed.
The VAF is now one page long. Departments can send it to the vendor to complete or they can take the information over the phone and complete the form themselves. Departments should remember to provide the department contact information at the bottom of the form.
All forms are available in the U-Wide Forms Library. The related procedures have been updated and are available in the U-Wide Policy Library: http://policy.umn.edu/groups/ppd/documents/procedure/accountspayable_proc01.cfm
For new vendors, departments are required to send vendors a W9 (http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3) to complete.
The completed and signed W9 should be submitted along with the VAF: http://policy.umn.edu/groups/ppd/documents/form/um1679.pdf
If the new vendor is a Sole Proprietor or Individual, departments are also required to complete and submit the Independent Contractor Authorization form (http://policy.umn.edu/groups/ppd/documents/form/um1650.pdf) along with the VAF and W9.
For changes to existing vendors, departments complete the appropriate fields on the VAF. Unless there is a vendor name or tax ID change, a W9 is not required. The Independent Contractor Authorization form is not needed for changes.
Please call the University Financial Helpline at 612-624-1617 or email email@example.com with questions.