June 7, 2009 - June 13, 2009 Archives

We are in the final stretch of what has been a challenging year in the new world of EFS.  We ask for everyone's cooperation as we work our way to the finish line.

The long awaited Fiscal Year End Memo 2009 from the Controller's Office has arrived. 

The memo can be found online at: http://finsys.umn.edu/accountingsvs/fye/FYEMemo_2009.pdf

While we encourage you to read the whole year end memo, the attached memo highlights the key areas from this memo that need your attention along with deadlines specific to CLA in order for the financial services team to meet Central's deadlines.

Again - thanks for all your help!

Civil Service Committee: Now Accepting Applications

The Civil Service Committee (CSC) is accepting applications to join the CSC for the 2009-2010 academic year. The application deadline has been extended. Any questions can be
sent to: csc@umn.edu

Mission Statement
The mission of the Civil Service Committee is to support the overall mission of the University of Minnesota by representing the interests of civil service employees and participating in the shared governance structure of the University.

For more information, please visit their website at: 

You'll also find additional information about their work and the CSC application.  

Please contact [csc@umn.edu] with any questions.

Blanket Job Postings
Academic Year 2008-09 Term Faculty and P&A Instructional Blanket Job Postings will be automatically "Removed From the Web" per University guidelines on June 30, 2009.

In order to close (hires made) or cancel (no hires made) the postings, applicant statuses need to be changed for all applicants who have applied.  Please change the statuses accordingly and contact CLA HR (clahr@umn.edu) when there are zero active applicants on the requisition. CLA HR will then work with the Office of Human Resources to close or cancel each requisition accordingly.

CLA Joint Financial/Human Resources Meeting

The next CLA Financial/Human Resources Meeting will be held on Thursday, June 18 in 275 Nicholson Hall (east bank).  The meeting begins at 9:00 a.m.

TIP -- June 30 2009

TIP (Temporary Investment Pool) charges of 8% will be assessed on 6/30/09 deficit balances of more than $15,000 at the Fund-DeptId level.

If you need to invoice the Foundation to cover deficits, the UM Foundation deadline is noon on Friday, June 12. Signed invoices must be received via fax (5-4305) at the Foundation by noon. However, submit invoices as early as possible to avoid delayed processing and in the event of errors that may need correction. Contact Rose Pederson (6-7611, r-kerb@umn.edu) for questions related to TIP and for UM Foundation invoicing questions.

FY10 McMillian Travel Funding Change

Due to the decrease in endowment values, there is a new model for how McMillan Travel funding will be awarded to units for FY10. 

We plan to award a similar amount for faculty ($375 per) and P&A staff ($200 per) as in the past.  However, there is a change to how we count the number of faculty and P&A. In prior years we provided faculty funding based on faculty lines, whether filled,
or on sabbatical or phased retirement. This year we will not provide McMillan funding for vacant lines, unpaid leaves, and the % of leave for phased retirees (as of spring 2009.)

McMillan funding for P&A in the past was based on printed budget headcount, whether filled or unfilled.  This year the college will provide funds based on headcount for filled P&A positions as of Spring 2009.

Fiscal Administration will provide a preliminary list to department administrators prior to the budget letters for their review and response to any discrepancies.


Fund Statements in DMS now have links to the MOA (Memorandum of Agreement). Click on "View Documents" on upper right side of fund statements, then roll-over the date to see a pdf.

Are you wondering what your 21st Century Graduate Fellowship match amounts will be? Check the "Fund Group Summary" report in DMS, select "21st Century Graduate Fellowships" and enter your department/s.

The "Spendable" column currently includes the April 2008-March 2009 spendable amounts. This is the total match you will receive in EFS this July 2009.

You should run this report prior to the April allocation (June 1) or the spendable amount will no longer be accurate.

Contact Rose Pederson (6-7611, r-kerb@umn.edu) if you have further questions about this report.

Mark Your Calendar

June 12
UM Foundation Deadline, 12:00 Noon

June 18
Monthly Joint CLA Financial/Human Resources Meeting, 275 Nicholson Hall (East Bank), 9:00 a.m.

June 26
CLA Payroll cutoff for the 6/22/2009 - 7/05/2009 pay period, 4:30 pm

About this Archive

This page is an archive of entries from June 2009 listed from newest to oldest.

May 31, 2009 - June 6, 2009 is the previous archive.

June 14, 2009 - June 20, 2009 is the next archive.

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