November 2009 Archives

• Faculty Activity Reports/Curricula Vitae - due in CLA 26 February 2010
  
• Unit Merit Evaluation of Faculty (narrative report) - due in CLA 12 March 2010
  
• Unit Merit Recommendations - due in CLA, date to be determined

Many are making plans for time away around the holidays, and will want to keep in mind the days the University will be closed.  The 2009-10 closed days can be found at: http://www1.umn.edu/ohr/benefits/leaves/holiday/tcroc/

All other days, the University remains open, and offices need to be appropriately staffed to conduct business during normal hours of operation. 

Eligible P/A employees have a personal holiday that must be used between Dec 24 and Jan 18.  It's use it or lose it within these specific dates.  PA vacation/sick leave request form (UM1704) can be found at: http://www.policy.umn.edu/prod/groups/president/@pub/@forms/@hr/documents/form/um1704p.pdf  At a minimum, the unit needs to track the P/A personal holiday usage.

It's important to keep vacation and sick leave balances current, and for supervisors to check those balances before approving time away with pay.  As a reminder, negative leave balances are not permissible, and it is also not allowable to hold off on entering time away in the payroll system until an employee has earned enough of a balance.  A supervisor can learn the vacation and sick leave balance of an employee by going to http://www.umreports.umn.edu/, and searching in the HR reports for basic personnel information.  If adequate balances are available for use, the supervisor can approve the leave request, and follow up with submission of the signed absence cards within the next payperiod.

If at time of request an employee does not have an adequate leave balance to account for all the requested time away, the supervisor can chose to approve that portion of time as leave without pay.  When entering the vacation and sick leave forms into the system, the service teams will monitor employee balances, and notify the unit and CLA HR if a discrepancy is found.  This will allow all of us to quickly work together towards a resolution.

Please communicate this information to employees and supervisors of your unit.  Any questions can be directed to your CLA HR representative or emailed to clahr@umn.edu.

CLA Payroll cutoff for the 11/23/2009 - 12/06/2009 pay period, 4:30 pm

December 11
Nominations and dossiers for the Tate Award are due in 113 Johnston Hall

December 11
Dossiers for the Morse Alumni and Graduate/Professional Awards and due in 113 Johnston Hall

December 14                                                                                                                   Deadline to email names of P/A staff members likely to be considered for promotion during the academic year 2009/10.

Spring 2010 and Academic Year 2010/11
Following up on issues raised at the October 2009 Joint Fiscal/HR meeting (now CLA NOW meeting) and providing further clarification and new information, please see attachments related to instructional hiring procedures.

AHAFORM 11-11-09.doc

Spring 2010 & AY 2010 Instrucational Hiring.doc

ActionReason Codes for Ending Appointments-1.xls

Online Open Enrollment began November 1 for the 2010 benefits year and ends on November 30.

If you are satisfied with your medical and dental plan choices, you do not need to re-enroll. If you do nothing, your current plans will continue into 2010. If you wish to have a flexible spending account in 2010, you MUST enroll during Open Enrollment.

How to enroll:
Go to Employee Self-Service; click on Benefits Enrollment; and log in with your Internet ID and password. If you need help to log in, contact the OIT Helpline at 612-301-4357.   For further information: http://www1.umn.edu/ohr/benefits/

Administered through the Office of the Vice Provost and Dean for Undergraduate Education. Go to "Nomination Materials" on the awards page at: http://www.academic.umn.edu/provost/awards/tate/nominations.html.  

Nomination dossiers from CLA departments should be submitted to 113 Johnston (Undergraduate Programs) by Friday, December 11^th.  Please direct questions to Barbara Schwab (schwa133@umn.edu or 612-625-7994).

November 19
CLA NOW Monthly Meeting, 9:00 a.m., Minnesota Population Center Seminar Room - 50 Willey Hall (west bank)

November 25
CLA Payroll cutoff for the 11/23/2009 - 12/06/2009 pay period, 4:30 pm

December 11
Nominations and dossiers for the Tate Award are due in 113 Johnston Hall.

Spring 2010 and Academic Year 2010/11
Following up on issues raised at the October 2009 Joint Fiscal/HR meeting (now CLA NOW meeting) and providing further clarification and new information, please see attachments related to instructional hiring procedures.

AHAFORM 11-11-09.doc

Spring 2010 & AY 2010 Instrucational Hiring.doc

ActionReason Codes for Ending Appointments-1.xls

November 19

Minnesota Population Center Seminar Room

50 Willey Hall

9:00 - 10:30 a.m.

9:00 a.m.      CLA NOW Blog & Archive

                           - Deb Ludowese Karen Swoverland

9:15 a.m.      Undergraduate Programs Update - Barb Schwab

9:30 a.m.      Research Course Releases - John Blair

9:35 a.m.      Planning for University holidays and employee time away from work -  Margaret Yzaguirre

9:40 a.m.      Outstanding Service Awards - Jennifer Cieslak

10:00 a.m.    Update on instructional hiring for P&A and

                         Term Faculty - Millie Reid & Tihara Chadwick

Next Meeting:       Thursday, December 17, 2009

Location: TBD

Online Open Enrollment began November 1 for the 2010 benefits year and ends on November 30.

If you are satisfied with your medical and dental plan choices, you do not need to re-enroll. If you do nothing, your current plans will continue into 2010. If you wish to have a flexible spending account in 2010, you MUST enroll during Open Enrollment.

How to enroll:

Go to Employee Self-Service; click on Benefits Enrollment; and log in with your Internet ID and password. If you need help to log in, contact the OIT Helpline at 612-301-4357.

For further information: http://www1.umn.edu/ohr/benefits/

The 2009 -2011 AFSCME Clerical and Technical Contract books have arrived.  CLA HR is working to get them out to the supervisors of represented employees. 

The contacts can also be found at:
http://www1.umn.edu/ohr/er/governing/index.html

If you have any questions, please contact your CLA HR representative, or call 624-9839.

Thank you,
CLA Human Resources

• You need to read all of the emails you receive from the University about H1N1 and be responsible for the information on the University's H1N1 website:
  http://www1.umn.edu/prepared/ahc_prepared/flu/ (the link is also on the CLA homepage). While the impact of H1N1 to date has been relatively mild on the TC campus, we are in a situation that could change rapidly and unexpectedly.  Staying informed during this unusual flu season is critically important.
• A doctor's note form a student/employee who is absent with H1N1 is not required at this time.
• Remind students that they should email instructors if they are sick. Instructors should keep a copy of the email exchange with students with H1N1.
• Keep a copy of the student email (to facilitate any course/grade issues later).
• Be flexible and fair in helping students make up any work they miss.
• Remember that students also receive University messages about H1N1: http://www1.umn.edu/prepared/ahc_prepared/flu/students_home.html
• Plan ahead for absences. Technology is available at http://claoit.umn.edu/
• Stay home if you are sick.

Together, we can mitigate the effect of H1N1 flu on the health and the operations of our community.

November 13
CLA Payroll cutoff for the 11/09/2009 - 11/22/2009 pay period, 4:30 pm

November 19
CLA NOW Monthly Meeting, 9:00 a.m., Minnesota Population Center Seminar Room - 50 Willey Hall (west bank)

December 11
Nominations and dossiers for the Tate Award are due in 113 Johnston Hall.