November 22, 2009 - November 28, 2009 Archives

P/A Promotions 2009/10

The P/A Promotions process for 2009/10 will be getting underway shortly.   The 2009/10 deadline for dossiers is Monday, March 1, 2010. 

Process Updates.  Effective 2009/10 P/A Promotion dossiers will be submitted electronically to the college's projects drive.  Please refer to the updated P/A Promotions website for additional information (link below).  The design of the web page has also changed.  Please familiarize yourself with the new format.

Anticipated Cases.  Please identify all P/A staff members likely to be considered for promotion during the academic year 2009/10.  Please email the names of those individuals to by Monday, December 14, 2009.

Information Sessions.  P/A Promotions information sessions will occur in January.  More information will be forthcoming.  P/A employees, unit heads, supervisors, and staff in departments with upcoming cases are encouraged to attend.


Annual Review of Faculty Performance - Preliminary Information

The annual review of faculty performance for 2010/11 will apply to faculty work and accomplishments during spring semester 2009 and fall semester 2009 for all units.  Tentative submission dates are provided below.  All materials shall be submitted to the college electronically via the projects drive.  Additional information about the annual review of faculty performance is forthcoming. 

  • Faculty Activity Reports/Curricula Vitae - due in CLA 26 February 2010
  • Unit Merit Evaluation of Faculty (narrative report) - due in CLA 12 March 2010
  • Unit Merit Recommendations - due in CLA, date to be determined

Research Course Releases FY11

The College of Liberal Arts has instituted a new procedure for the allocation of faculty research course releases for FY11 and beyond.  Academic units that wish to propose course releases to support the scholarly research or other creative work of tenure-track and tenured faculty must submit requests to the Office of the Associate Dean for Faculty no later than Friday, 29 January 2010.  Information about the request process, review criteria, and terms and conditions for research course releases is available on the Faculty web page.

Vacation & Sick Leave

Many are making plans for time away around the holidays, and will want to keep in mind the days the University will be closed.  The 2009-10 closed days can be found at:


All other days, the University remains open, and offices need to be appropriately staffed to conduct business during normal hours of operation. 


Eligible P/A employees have a personal holiday that must be used between Dec 24 and Jan 18.  It's use it or lose it within these specific dates.  PA vacation/sick leave request form (UM1704) can be found at:  At a minimum, the unit needs to track the P/A personal holiday usage.


It's important to keep vacation and sick leave balances current, and for supervisors to check those balances before approving time away with pay.  As a reminder, negative leave balances are not permissible, and it is also not allowable to hold off on entering time away in the payroll system until an employee has earned enough of a balance.  A supervisor can learn the vacation and sick leave balance of an employee by going to, and searching in the HR reports for basic personnel information.  If adequate balances are available for use, the supervisor can approve the leave request, and follow up with submission of the signed absence cards within the next payperiod.


If at time of request an employee does not have an adequate leave balance to account for all the requested time away, the supervisor can chose to approve that portion of time as leave without pay.  When entering the vacation and sick leave forms into the system, the service teams will monitor employee balances, and notify the unit and CLA HR if a discrepancy is found.  This will allow all of us to quickly work together towards a resolution.


Please communicate this information to employees and supervisors of your unit.  Any questions can be directed to your CLA HR representative or emailed to

Administered through the Office of the Vice Provost and Dean for Undergraduate Education. Go to "Nomination Materials" on the awards page at:
Nomination dossiers from CLA departments should be submitted to 113 Johnston (Undergraduate Programs) by Friday, December 11th. Please direct questions to Barbara Schwab ( or 612-625-7994).

Mark Your Calendar

November 25

CLA Payroll cutoff for the 11/23/2009 - 12/06/2009 pay period, 4:30 pm

December 11
Nominations and dossiers for the Tate Award are due in 113 Johnston Hall

December 11
Dossiers for the Morse Alumni and Graduate/Professional Awards and due in 113 Johnston Hall

December 14                                                                                                                   Deadline to email names of P/A staff members likely to be considered for promotion during the academic year 2009/10.

December 17
CLA NOW Monthly Meeting, 9:00 a.m., Minnesota Population Center Seminar Room, 50 Willey Hall (west bank)

About this Archive

This page is an archive of entries from November 2009 listed from newest to oldest.

November 15, 2009 - November 21, 2009 is the previous archive.

November 29, 2009 - December 5, 2009 is the next archive.

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