February 21, 2010 - February 27, 2010 Archives

Student and Course Fees


All course fees and incidental fees charged to students must be approved. This includes charges to graduate students for dossier services (i.e., printing and mailing of dissertation or vita materials).

All department administrators should have recevied an email this week with information regarding FY10 Rates and Fees Planning for FY11.  If units are requesting a new fee the requests should be sent to Pandora Aaron at: aaron012@umn.edu

All fee requests should include the following information:

  • Fee name
  • The course(s) (when requesting a course fee)
  • The term that the fee will be assessed
  • Fee amount and rate structure (flat fee, per credit)
  • The PS/EFS chart field
  • Expected revenue generated (optional)
  • Assessment method (will it be posted as part of the tuition calculation process, will a department be posting it directly to the student accounts, or is it collected by some other method, i.e., CR)
  • The fee purpose-Course fees are approved for three purposes (per Regents policy): 1) consumable materials, 2) transportation related costs, and 3) demand for specialized equipment or services
  • Justification (what specific group of students and why)
If you have any questions, please contact Pandora Aaron (4-9370).

DMS Offline - Feb. 25 & 26

DMS will be OFFLINE for a system conversion February 25 & 26 and potentially the weekend.  DMS will be back up by March 1st.

P&A Professional Development Leave Requests

Professional development leaves are intended to provide opportunities for academic professional and administrative staff to develop and enhance performance and contributions to their unit and its mission.

The spring semester deadline for leaves to be taken during summer or fall 2010 is March 1, 2010. 

Application materials are due to the CLA HR email account (clahr@umn.edu) by 4:30 p.m. on the due date. Please submit the application form and all necessary attachments in
electronic format. The form and detailed information can be found at:

If you have any questions regarding the P/A professional development leaves, please contact Millie Reid at 6-7648 or volkm003@umn.edu.  

SCHOLARSHIP PROCESSING - March 5 New Freshman Deadline

On Monday, March 1, 2010 you may begin entering Fall/Spring 2010-2011 scholarship awards in PeopleSoft. March 5, 2010 is the deadline for all incoming new freshman scholarships to be entered in order to be included on the Estimated Financial Aid Award Notice (EFAAN) for Fall/Spring 2010-2011.

NOTE:  The Office of Student Finance sends estimated financial aid award packages to all incoming freshmen in March so that they are better able to make a decision on what school they choose to attend.  Any scholarship award that is not included in this estimated package could have a negative impact on their decision to attend the U of M because they would have an incomplete financial picture.  Therefore, Student Finance asks that all departments do their best to have freshmen scholarships entered by March 5.  Many colleges/departments work with Admissions to award these freshmen students. The remaining scholarships for continuing students need to be entered before July 1st so that they are included in the actual financial aid packages that are created and sent out in early July.

U of M Foundation Training

The U of M Foundation is offering a special training session for CLA staff.  This is your opportunity to gain a better understanding of the Foundation.  It will provide a "big picture" perspective along with the "nuts and bolts" of foundation endowment management.  The session is scheduled for Thursday, March 25th from 1:30-3:00.  It will be held at the McNamara Alumni Center, 5th Floor Board Room.  The senior accountants on the financial service teams will be attending.  Any interested administrators and center directors are also welcome and encouraged to attend.  Please contact Rose Pederson (r-kerb@umn.edu) to let her know if you will be attending so that we know how many to expect.  Also, if you have questions in advance of the training, let Rose know so that your specific questions can be covered.


The New Employee Orientation (NEO) team in OHR developed the following tools and resources you can use to welcome your newest employee into the University community and help them become successful, productive members of your team: This web page provides you with links to these resources that you can download: http://www1.umn.edu/ohr/toolkit/onboarding/index.html.

  1. *The Onboarding Toolkit for HR Professionals (pdf)* 
     - this is a set of information and tools that will support HR
     professionals in setting up or expanding onboarding for their unit
     or department.
  2. *The Onboarding Toolkit for Managers (pdf)* 
     - these pieces are meant to be used in conjunction with the
     Toolkit for HR Professionals. But if you are a manager who wants
     to learn more about improving your own onboarding processes, you
     can look here and talk with your HR professional as you look to
     make changes.
  3. *Onboarding Templates*
     - these documents can be modified to meet the unique needs of your
  4. *Strategic Positioning at the U*
     <http://www1.umn.edu/systemwide/strategic_positioning/> - this
     link will take you to information about the University's process
     of strategic positioning called "Transforming the U." This may
     help you help your new employee to understand how their job fits
     into the larger mission and the strategic goals of the U. It is
     that line-of-site that can help a new employee become a fully
     engaged, long term member of our working community.
  5. *The University Code of Conduct (pdf)*
     - this link will take you directly to the University's Code of
     Conduct. This umbrella policy reaches across the entire University
     to every employee and it is a good idea to be sure all new
     employees understand what it means for them.
  6. *Code of Conduct Video*
     <http://www1.umn.edu/ohr/newemployee/video/index.html> - for those
     new employees not able to attend the Twin Cities NEO, this link
     will take your new employee to a video featuring President
     Bruininks that explains the University Code of Conduct and what it
     means for U employees.

Arthur "Red" Motley Exemplary Teaching Award

The College invites nominations for this year's CLA "Red" Motley teaching award. Faculty members must be nominated by at least five CLA undergraduate and/or graduate students.

A description of the award, nomination form, and dossier cover sheet may be downloaded (all are pdfs) on the CLA website at http://cla.umn.edu/intranet/undergrad/motley0910.php or obtained from the CLA Undergraduate Programs Office, 113 Johnston Hall, (612) 624-8675.

Nomination Forms are due in 113 Johnston Hall on Friday, February 26, 2010. The Undergraduate Programs Office will contact the home department of each nominated faculty member and will provide guidelines for preparing a complete nomination dossier. The department prepares the nomination dossier for the faculty member.

Dossiers are due in 113 Johnston Hall on Friday, April 2, 2010. Departments are asked to submit the original plus 9 copies.

The CLA Instructional Awards Committee will review the dossiers and make a recommendation to the Dean. If you need further information, please contact Barbara Schwab at 612-624-8675 or schwa133@umn.edu.

Faculty - 2010 Annual Review Submission Deadlines

Appraisals of Probationary Faculty - 26 February 2010
Submit completed Appraisals of Probationary Faculty (Form 12s) and any attachments in hard copy to the Office of the Associate Dean for Faculty, 212 Johnston Hall, no later than the due date.  Faculty activity reports and curricula vitae do not need to be submitted with the form 12s; they will be submitted as part of the annual review of faculty (see below).  A copy of the Form 12 will be returned to the unit when fully executed. Information about annual appraisals of probationary faculty may be found on the CLA Faculty website, along with links to the governing documents and forms.

FFI: http://cla.umn.edu/intranet/faculty/CLAAppraisalsProbFacFY10.php

Annual Review of Faculty Performance
Faculty Activity Reports and Curricula Vitae - 26 February 2010
Faculty activity reports and curricula vitae must be submitted electronically, on the "projects" drive, in the "2009-2010" folder. Faculty activity reports and curricula vitae should be submitted as separate files; pdf only. Please label each pdf file with the faculty member's last name and appropriate descriptor (FAR or CV). Contact Gayle Gabrielski (gabr0074@umn.edu) with questions.

Unit Merit Evaluation of Faculty (narrative report) - 12 March 2010
Submit unit merit evaluation on the projects-drive, in the "2009-2010" folder, labeled "Unit merit evaluation."

FFI: http://www.cla.umn.edu/intranet/faculty/CLAFacultyAnnualReviewFY10.php

Annual Review of Chairs/Directors - 26 March 2010
Chairs/Directors materials include: self-evaluation, unit evaluation of Chair/Director, faculty activity reports, and curricula vitae.  Submit all documents electronically, on the "projects" drive as separate pdf files, in the "2009-2010" folder.  Please label each pdf file with the Chair's/Director's last name and appropriate descriptor (self eval, unit eval, FAR, CV).  Contact Gayle Gabrielski with questions.

FFI: http://www.cla.umn.edu/intranet/faculty/CLAChrDirAnnRevFY10.php

P&A Annual Review Materials Due Friday

Annual review materials for P&A performance are due to the college on Friday.

In accordance with the Administrative Policy on Performance Reviews for Academic Professional and Administrative Employees, conducting annual reviews of all P&A employees is a requirement. 

Required P&A annual review materials include:

  • Written description of unit's review guidelines/process
  • Employee annual performance summary report
  • Supervisor written evaluation of employee
  • Employee response (if applicable)

Changes effective this year (2009/10)
  • All P&A annual review materials must be submitted electronically via the CLA projects drive.  If you have questions about the CLA Projects Drive please email Cait Carlson (carl1429@umn.edu)
  • Annual reviews must be conducted for all P&A (93xx, 97xx) employees, regardless of percent-time or term of appointment.  Excluded are academic appointments that are (1) "Without Salary" appointments and (2) graduate assistants (select 95xx) or professionals-in-training (select 95xx).  

Changes effective next year (2010/11)
  • Effective academic year 2010/11, the review period corresponding to the annual review of P&A performance will be standardized across the college to cover the previous calendar year (calendar year 2010).  The annual review of P&A employees during spring semester 2011 will cover a review period of January 1, 2010 to December 31, 2010 for all units.

FFI: http://www.cla.umn.edu/intranet/hr/AnnualReviewGuidelines.php

P&A Promotions

P&A promotion dossiers for cases being considered during the 2009/10 academic year are due no later than Monday, March 1, 2010.  

Information regarding the 2009/10 P&A promotion process in CLA and links to relevant University governing documents and collegiate guidelines are available on the HR web page. 

Mark Your Calendar

February 26

- Appraisals of Probationary Faculty due to CLA Office of Faculty

- FARS/VITAS due to CLA Office of Faculty

- Motley Award Nomination Forms due in room 113 Johnston Hall

March 1

P&A promotion dossiers due to CLA Human Resources.

March 8

Deadline for filing REPA form.

March 11

CLA NOW Meeting, 9:00 a.m., Minnesota Population Center Seminar Room (50 Willey Hall - west bank)

March 12

Unit Merit Evaluation of Faculty (narrative report) due to CLA Office of Faculty.

March 18

CLA NOW Forum on Google Apps & Mail, 9:00 a.m., 1210 Heller Hall

March 26

Annual Review of Chairs/Directors due to CLA Office of Faculty

April 2

Motley Award Dossiers and 9 copies due in 113 Johnston Hall

About this Archive

This page is an archive of entries from February 2010 listed from newest to oldest.

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