June 2010 Archives

NOTE: LOCATION CHANGE

The July CLA NOW meeting is scheduled for Thursday, July 8 beginning at 9:00 a.m. in 155 Nicholson Hall (east bank).

Intersections will be down for maintenance July 7-9. During these three days, you will not be able to start new offers, approve offers, or see old offers. Please plan accordingly.

During that time, we will be applying the "Small Departments Fix",
which will allow:
* Small departments to use Intersections
* "Un-jumbled" Grad Student Lists (for departments with incorrect lists)
* The correct Department name on the offer letter (for small departments)
* Better permissions and security

We hope that the maintenance will not take the entire three days, but we ask that you'll be prepared for 3 days of downtime.

In other Intersections news:
* Most newly-admitted grad students should be in Intersections. (Any extra students you see are students you admitted, but decided not to attend. They'll disappear once their official cancellation is processed).
* The Amendments Module will also be ready after July 9th. ("Amendments" allow you to change a "done" offer, by sending the change through the approval process)

If you have any questions or concerns, please email help@cla.umn.edu

Thank you,
CLA-OIT Web Development Team

Attached is a detailed memo about the Freshman Job Guarantee Program and Job Fair.  Departments who wish to, can participate in a Job Fair with the opportunity to interview and or hire students on-the-spot using the Quick Hire Form.  The Freshmen Job Guarantee Fair will be held on Wednesday, September 8, 2010 in the Mississippi Room at Coffman Union.

If your department is interested in participating in this program, please email Ellyn Woo, Office of Human Resources, e-woo@umn.edu or call 612-625-3097 to reserve a space.  Ellen would like to confirm department participation by the middle of July.

2010 HR Pro FJG.doc

July 8

CLA NOW meeting, 9:00 a.m., NOTE LOCATION CHANGE: 155 Nicholson Hall (East Bank) 

NOTE: LOCATION CHANGE

The July CLA NOW meeting is scheduled for Thursday, July 8 beginning at 9:00 a.m. in 155 Nicholson Hall (east bank).

UNIT ADMINISTRATORS:  PLEASE SHARE THIS WITH YOUR CHAIRS & DIRECTORS

TO:          Chairs, Directors and Administrators

FROM:     Office of Associate Dean for Faculty

                CLA Fiscal Administration

                CLA Human Resources

DATE:       June 23, 2010

RE:           Summary Regarding Voluntary Furlough Options

Faculty, P&A staff, and CS/BU employees may request voluntary furlough days through their home departments.  Furlough days will be unpaid, must be taken in full day increments, and must be scheduled within the 2010/11 payroll year (June 7, 2010 through June 19, 2011).  Savings resulting from furlough days will remain within the unit.  The review process and decision to approve requests for voluntary furlough days resides in the unit.  The following is a summary of the process and procedures.

Process

Ø  A Furlough Request Form (UM 1750) will be used to request voluntary furlough days and will capture the required approvals.

Ø  Requests for voluntary furloughs will be approved at the unit level, signed by the supervisor (on supervisor's signature line), and by the unit head/chair/director (on "other signature" line).

Ø  Supervisors will review requests for furlough days to ensure that each request falls within the guidelines of the program, and that there will be no disruption of classes, unit work needs, or other time-sensitive programs or functions of the unit and college.

Ø  Unit administrators will provide approved furlough request forms to the unit's fiscal team member, who will submit the approved forms to payroll for processing.  Copies of all approved forms must be retained in each employee's personnel file.

Ø  Unit administrators will send copies of approved furlough request forms to clahr@umn.edu to enable the college to track the overall impact of voluntary furloughs.

Information Links

Frequently Asked Questions

 http://www1.umn.edu/ohr/economyandu/qanda/volfurlough/index.html

FY 11 Voluntary Furlough Request Form

http://policy.umn.edu/prod/groups/president/@pub/@forms/@hr/documents/form/um1750p.pdf

Impact of Voluntary Furlough on Sponsored Funds

http://www.ospa.umn.edu/announcements/Furlough15Mar10.htm

We all recognize that this year we face particular challenges in communicating compensation.   Please remember that the AHA forms, and the letters to faculty and P/A staff should reflect the annual base salary.  Calculating the TRP on the AHA or in the letters is not suggested.   Please remember that detailed information and useful tools are available for individuals on the website:
http://cla.umn.edu/intranet/faculty/CLAFacultyP-ASalariesFY11.php

July 8

CLA NOW meeting, 9:00 a.m., NOTE LOCATION CHANGE: 155 Nicholson Hall (East Bank) 

Attached is the presentation given at the June 9 CEDD meeting with information
on the Temporary Reduction in Pay (TRP); delivery of merit increases, and the 27th pay period.
This is also posted on the faculty web page on compensation and salary information: http://www.cla.umn.edu/intranet/faculty/CLAFacultyP-ASalariesFY11.php.

FY11 Comp Framework CEDD 060910.pdf

CLA Media and Public Relations is excited to announce a new internal newsletter, CLA E-News, launching in July. CLA E-News will be biweekly and will be emailed to every employee of the college. In order to make CLA E-News interesting and timely we need your help!

Please share the news of your unit with your college colleagues. We are looking for news in the following areas:

q Hires

q Tenure & Promotion news

q Faculty and Staff Retirements

q Deaths

q Internal and external awards

q Books or major journal articles published

q Major student awards (Rhodes, Truman, Beinecke, etc.)

q Other good news/achievements

Please tell us your news in 100 words or less and send your information to CLAnews@umn.edu. You may include links to more information, if available. We'll accept submissions on an ongoing basis.

Thank you!

Kelly O'Brien

CLA Media & Public Relations

The Google Apps Implementation presentation slides are available online.

Effective Immediately

Begin routing any and all web-related support requests to the CLA Service Desk at help@cla.umn.edu or 4-HELP (612-624-4357) rather than to webhelp@umn.edu.

Include a due date / deadline for your request.

These changes will aid in the appropriate routing of your requests as well as with prioritization.

Questions? Contact Karen Swoverland at karenb@umn.edu or 626-9638.

June 19

CLA-OIT Server Outage

June 21
Civil Service and Bargaining Unit Performance Appraisals Due.

July 8

CLA NOW meeting, 9:00 a.m., Minnesota Population Center Seminar Room (50 Willey Hall)

Attached is a template letter for use in communicating FY11 salary information to faculty, including base salaries, merit increases, and promotional and retention increases. The spreadsheet of approved faculty salaries for your unit for FY11 will be sent to you shortly by by Peggy Buckley in Fiscal Administration. 

Please use the template letter to convey salary information to faculty in your unit, updating the highlighted areas with the information specific to each faculty member and removing any information that does not apply. The June 8 email from Dean Parente and me concerning salary information for faculty and academic staff should be attached to the letters provided to your faculty.  The full copy of the June 8 communication is below and is available on the college website. http://cla.umn.edu/intranet/faculty/CLAFacultyP-ASalariesFY11.php

Please provide copies of the completed salary letters as pdf attachments to the Office of the Associate Dean for Faculty, at clafclty@umn.edu.

FY11 Faculty Salary Letter 09JUN10.doc

The following message was sent to CLA faculty and P&A employees.  Based on your requests for clarity around next year's compensation, we created an informative message to assist individuals in understanding the complicated compensation plan for the coming year.  We hope this will help, and we ask that you encourage all faculty and P&A employees in your unit to carefully read this and any other information related to this year's compensation.  

Thank you,  Offices of CLA Human Resources and the Associate Dean for Faculty.

2010/11 Salary Information

Date: 8 June 2010

To: CLA Faculty and Academic Staff

From: James A. Parente, Jr., Dean, and Richa Nagar, Associate Dean for Faculty

RE: 2010/11 Salary Information

We write to provide you with information about the salaries of faculty and academic staff in the College of Liberal Arts during the 2010/11 fiscal year, and to provide information about the delivery of salary increases for FY11. This communication addresses several key matters which will impact salaries in the coming year, including the temporary reduction in pay, the delivery of merit increases, promotional increases for faculty and academic staff, and the 27th pay period. Salary decisions will be communicated to faculty and academic staff by chairs/directors of academic units, or by other appropriate unit heads or supervisors.

This message is intended for faculty and academic professional and administrative (P/A) staff. Faculty include tenured faculty, tenure-track faculty, annually renewable contract faculty, and visiting faculty. P/A staff include instructional, professional, and administrative positions such as lecturers and teaching specialists, advisors, coordinators, and education specialists, research associates, program directors, and others.

Temporary Reduction in Pay

The University has declared a state of financial stringency under Section 4.5 of the Board of Regents Policy on Faculty Tenure. Under this state of financial stringency, the salaries of faculty and academic staff during 2010/11 will be subject to a 1.15% temporary reduction in pay, as provided by the University's 2010/11 Academic Salary Memo. The temporary reduction in pay takes effect 7 June 2010, the first day of the first pay period of the 2010/11 fiscal year, and will be reflected in biweekly paychecks beginning 1 July 2010.
http://www1.umn.edu/ohr/toolkit/compensation/payplans/2010acad/index.html

The temporary reduction in pay applies to all types of pay faculty and academic staff may receive during 2010/11, including base salaries, recurring additions to base salaries (merit, retention and promotional increases), administrative augmentations and special awards delivered during the 2010/11 fiscal year, summer instructional or other summer appointments, and summer research support paid as salary. The temporary reduction in pay applies to all sources of funding from which pay is drawn, including internal and external sources, endowments, sponsored projects, etc.

The savings realized from the temporary reduction in pay will remain in the funding source. For salaries supported by external grants or fellowships, internal faculty research accounts, or endowments, the savings will remain with the grant or fellowship, faculty research account, or endowment, to be used for other appropriate purposes. For salaries supported by the college's central allocation or other collegiate resources, the savings will remain in the college, to assist in managing the college's overall budget during this challenging time.

Delivery of Merit Increases

To assist with the budget challenges facing the University, the delivery of recurring merit increases to base salaries of faculty and academic staff has been delayed until January 2011.

• Merit increases for faculty and academic staff on nine-month appointments (term B) take effect with the pay period beginning 31 January 2011.
• Merit increases for faculty and academic staff on nine-month appointments who receive their salary over twelve months (term BJ; 9-over-12) take effect with the pay period beginning 3 January 2011.
• Merit increases for faculty and academic staff on twelve-month appointments (term A) take effect with the pay period beginning 3 January 2011.

The varied implementation dates are necessary to ensure that faculty and academic staff receive a proportionate amount of the merit increase awarded to them, irrespective of the length of appointment or whether they have chosen to have their nine-month salary paid to them over the twelve-month fiscal year.

Promotional Increases

Faculty and academic staff promoted during 2009/10 will receive promotional increases to their base salaries for 2010/11, consistent with the Academic Salary Memo. Promotional increases are subject to the 1.15% temporary reduction in pay in effect for 2010/11.

• Promotional increases for faculty and academic staff on nine-month appointments (term B) take effect with the pay period beginning 30 August 2010.
• Promotional increases for faculty and academic staff on nine-month appointments who receive their salary over twelve months (term BJ; 9-over-12) take effect with the pay period beginning 7 June 2010.
• Promotional increases for faculty and academic staff on twelve-month appointments (term A) take effect with the pay period beginning 7 June 2010.

27th Pay Period

During the 2010/11 fiscal year there will be 27 pay periods instead of the typical 26. This is because there are 54 weeks in the University's 2010/11 payroll calendar (7 June 2010 to 19 June 2011). Faculty and academic staff who normally receive 26 paychecks will receive 27 paychecks in 2010/11.

• Faculty and academic staff on nine-month appointments who receive their salary over nine months (term B) will not be affected by the 27th pay period.
• Faculty and academic staff on nine-month appointments who receive their salary over twelve months (term BJ; 9-over-12) will have the pay for their nine-month appointment spread over 27 paychecks in the 2010/11 fiscal year. This means that the total pay for a nine-month appointment will not be impacted by the 27th pay period, but the amount of pay received on each paycheck will be less due to spreading the pay over 27 pay periods instead of 26.
• Faculty and academic staff on twelve-month appointments (term A) will receive 27 paychecks in the 2010/11 fiscal year because they are appointed and working for 54 weeks during 2010/11 (7 June 2010 to 19 June 2011). The appointments of twelve-month faculty and academic staff are extended by two weeks for 2010/11, and they will receive a 27th pay check for the additional two weeks of work

Paul Escen will be leaving his position at the University after June 15th to begin a new stage in his life - one that entails much more leisure.  Paul has worked at the U of M for over 34 years and spent his entire career in CLA Administration.  He has made an incredible contribution to CLA and will be deeply missed. 

Come join us in wishing Paul a fond farewell.  All are welcome to an Open House on Tuesday, June 15 from 2:30-4:00 p.m. in 202 Johnston Hall.  In respect to Paul's wishes, there will not be a formal program.  Plan to stop by to say goodbye and to congratulate Paul as he begins this new chapter in his life. 

The College is pleased to announce the recipients of the 2009-10 Arthur "Red" Motley Exemplary Teaching Award. The winners will be recognized at next year's commencement. Please join us in congratulating this year's winners!

Teresa Gowan, Sociology
Kurt Kipfmueller, Geography
Keith Mayes, African American & African Studies
Philip Sellew, Classical and Near Eastern Studies

Saturday, June 19, 2010, 8 a.m. to 6 p.m.

• CLA-OIT managed systems and servers require routine maintenance and upgrades.
• Systems may be available during the maintenance window.
• Systems can and will be shut down without warning and may be unavailable for hours at a time.
• Actions will be taken to minimize the time public web servers are unavailable.

CLA-OIT recommends that you not connect to these systems and servers until after 6 p.m.:

• CLA-hosted websites
• CLA-managed email (dept accounts such as @econ.umn.edu, mailman lists)
• Research servers
• Unix-based file servers (clio and thalia)
• Active Directory servers (Home, Shared folders)
• Terminal Servers
• Database servers

Contact: help@cla.umn.edu

June 10

CLA NOW monthly meeting, 9:00 a.m., Minnesota Population Center Seminar Room (50 Willey Hall - west bank)

June 15

Farewell Open House for Paul Escen, 2:30 - 4:00 p.m., 202 Johnston Hall (no formal program)

June 21
Civil Service and Bargaining Unit Performance Appraisals Due

Paul Escen will be leaving his position at the University after June 15th to begin a new stage in his life - one that entails much more leisure.  Paul has worked at the U of M for over 34 years and spent his entire career in CLA Administration.  He has made an incredible contribution to CLA and will be deeply missed. 

Come join us in wishing Paul a fond farewell.  All are welcome to an Open House on Tuesday, June 15 from 2:30-4:00 p.m. in 202 Johnston Hall.  In respect to Paul's wishes, there will not be a formal program.  Plan to stop by to say goodbye and to congratulate Paul as he begins this new chapter in his life. 

CS/BU are due to the college on June 21, 2010.  All review materials must be submitted electronically as PDF files on the college's projects drive.  Access to the projects drive (P:drive) will be similar to the access granted for the P/A review earlier this year.  We anticipate having the folders and access available by the first week of June.  If you have any questions about the P: drive or need different access arrangements, please contact Cait Tupa at 624-8480 or carl1429@umn.edu.  Further information abou CS/BU reviews can be found at http://cla.umn.edu/intranet/hr/CSBUAnnualReview.php.

Effective immediately, a revised request form for faculty summer salary is in effect. Changes to the form include 1) a space to identify other sources of summer funding; and 2) clarification of the applicable rates for use in fringe calculations.

Requests for summer research support should be submitted to the Office of the Associate Dean for Faculty and Research at least one month prior to the start of the pay period desired for the summer support.  The revised request form may be found on the Forms and Documents page of the CLA Administration website or by clicking on this link: Summer Research Support Request_2010.doc

The CLA Payroll Cut-off Dates for 2010-11 are available on the web at: http://www.cla.umn.edu/intranet/docs/BIWEEKLYPAYROLLFISCALYEAR2011-10.pdf

June 10

CLA NOW monthly meeting, 9:00 a.m., Minnesota Population Center Seminar Room (50 Willey Hall - west bank)

June 15

Farewell Open House for Paul Escen, 2:30 - 4:00 p.m., 202 Johnston Hall (no formal program)

June 21
Civil Service and Bargaining Unit Performance Appraisals Due