July 2010 Archives

Approved FY11 Salary Increases for P/A Staff


DATE: 29 July 2010

TO: Chairs, Directors, Associate and Assistant Deans

FROM: James A. Parente, Jr., Dean

RE: Approved FY11 Salary Increases for P/A Staff


The list of the salary increase amounts that have been approved for P/A staff in your unit has been placed on the P-drive in a folder called "FY11 Approved".

- Before implementing and communicating any salary increases, please check that all information (name, term, type, title, salary, etc...) listed is accurate.

- Numbers on the worksheets include the recurring increases to the 100% annual base for merit, and also include any previously approved increases for promotion.

- If an appointment is less than 100%, appropriate adjustments will be made in the payroll system.

- Amounts do not reflect the 1.15% Temporary Reduction in Pay (TRP).

- Merit increases will be effective January 2011.

- Salary increases are covered from the funding source from which the individual is paid.

- Template letters have also been added to the P-drive, and will require modification based on each individual case.


Chairs, deans, and directors should notify P/A staff of their increases as soon as possible, and include a copy of the 8 June 2010 email communication from me and Associate Dean Richa Nagar.

Please make sure that a copy of each individual's final letter is placed in your unit's "FY11 Approved" folder on the P-drive.

If you have any questions, please contact your HR Consultant, Wendy Lane (625-8484; lanex025@umn.edu) or Margaret Yzaguirre (626-9352; mmy@umn.edu).


Many thanks for your advice as we worked together on the college's FY11 compensation plan, and for the care with which you prepared the salary recommendations for your unit.


cc: Unit administrators
Fiscal team leads

Second Verse, Same as the First

CLA-OIT successfully migrated over 500 people to Google Apps in seven days, but we have over 1000 faculty and staff yet to go. Based on session evaluations, the combined "migration and orientation process" was well received by our Phase I attendees, so we are now planning to use this approach for the next phase of the project. More details will be available in about a week. If you have suggestions, send Karen Swoverland a note at karenb@umn.edu.

Google Calendar Forum

Tuesday, August 3, 9:00-10:30 a.m.
135 Nicholson Hall

Hosted by Kate Gallagher (CNES)

RSVP to Jen Mein, jen@umn.edu.

University Closure Planning

As discussed at the July CLA NOW meeting, we would like to start gathering information to understand the needs of your unit during the 10 day period the University is closed - December 24, 2010 - January 2, 2011.  We started a good list of questions and ideas at the meeting, and will add those to the things you submit to us on the attached chart.  Early discussions with facilities management indicate there will likely be reduced temperatures in the buildings, snow removal to possibly only one door of each building, and very little janitorial service if any.  Again, they are operating on a "Sunday" schedule for the full 10 day period.  With that in mind, please complete the attached chart and send it back to clahr@umn.edu by Monday morning, August 9th.  We will compile the information with the intention of having a fuller discussion at the August 12 CLA NOW meeting.

U Closure Planning Calendar.xlsx

Mark Your Calendar

July 29

Training Session for Curriculum Management in FY11, 3:00 - 4:00 p.m., 155 Nicholson Hall (east bank)

August 3

Google Calendar Forum, 9:00 - 10:30 a.m., 135 Nicholson Hall (RSVP required)

August 6

CLA Payroll Cutoff for Fall Semester

CLA Payroll cutoff for the 8/02/2010 - 08/15/2010 pay period, 4:30 p.m.

August 12

CLA NOW Monthly Meeting, 9:00 a.m., 155 Nicholson Hall

Seats Available!

If you rely heavily on a calendar system as part of your daily work and you want more in-depth training on Google Calendar.

Google Calendar Training: Basics for Executive Assistants
Monday, July 26, 1:30-4:00, Ford Hall B53
Registration Code: ttb61k3
OR
Tuesday, July 27, 1:30-4:00, Ford Hall B53
Registration Code: xc61jh4

To enroll, visit: http://uttc.umn.edu/training/courses/description/?designator=GCAL111, click on the Custom tab on the right side of the page, scroll down to find the correct section, enter the provided registration code, click the Enroll button and then follow the registration steps and submit.

Additional Learning Opportunity:

Google Calendar Forum: Best Practices, Tips, etc.

Hosted by Kate Gallagher (CNES)

Tuesday, August 3, 9:00-10:30 a.m., 135 Nicholson Hall

RSVP to Jen Mein, jen@umn.edu.

Google: Migrations in Progress

A hearty thank you to departments for assisting with, and participating in, the Google migration!

Phase 1 Migration & Orientation sessions will continue this week on into next week. Phase 2 details will be announced as they are finalized.

Mark Your Calendar

July 27

Training Session for Curriculum Management in FY11, 9:00 - 10:00 a.m., 25 Humphrey Center (west bank)

July 29

Training Session for Curriculum Management in FY11, 3:00 - 4:00 p.m., 155 Nicholson Hall (east bank)

August 6

CLA Payroll cutoff for the 8/02/2010 - 08/15/2010 pay period, 4:30 p.m.

August 12

CLA NOW Monthly Meeting, 9:00 a.m., 155 Nicholson Hall

Google: Learning Opportunities for Calendar Managers

If you rely heavily on a calendar system as part of your daily work and you want more in-depth training on Google Calendar or would appreciate the opportunity to meet with colleagues to discuss how it can best be used, then consider participating in one of these upcoming events.

Google Calendar Forum: Best Practices, Tips, etc.

Hosted by Kate Gallagher (CNES)

Tuesday, August 3, 9:00-10:30 a.m., 135 Nicholson Hall

RSVP to Jen Mein at jen@umn.edu.

Training: Basics for Executive Assistants

Tuesday, July 26, 1:30-4:00 p.m., Ford Hall 53B (Code: ttb61k3)

Wednesday, July 27, 1:30-4:00 p.m., Ford Hall 53B (Code: xc61jh4)

Go to: http://uttc.umn.edu/training/courses/description/?designator=GCAL111, Click on the "Custom" tab. Enter code.

2010-11 Hiring Requirement Updates

As explained at the July 8th CLANOW meeting, here are the procedural changes for 2010-11 hiring.  Please note that the University's hiring pause is still in effect and is being managed at the college level.

 

HIRING REQUIREMENT UPDATES

  • Request to Fill Vacancy ("Provost") forms are no longer required for hiring instructional P&A or Term Faculty
  • Request to Fill Vacancy ("Provost") forms are no longer required for new regular (tenure-track and tenured) faculty positions
  • Request to Fill Vacancy ("Provost") forms are still required for all other hiring (Non-Instructional P&A, Civil Service, and Bargaining Unit)
  • Draft appointment renewal letters are now required for P&A Instructional BJ Term (Paid 9 over 12) employees
  • Revised Required Instructional Hiring Documentation Charts attached and on CLA Intranet:  http://cla.umn.edu/intranet/hr/#academicHiringForms

 ACADEMIC YEAR 2009/10 and 2010/11 INSTRUCTIONAL P&A and TERM FACULTY BLANKET POSTINGS

All CLA 2009/10 P&A Instructional and Term Faculty blanket postings were "Removed From Web" on June 30, 2010. Please change the status of each applicant as appropriate and close or cancel your 2009/10 blanket postings. 2010/11 blanket postings can be posted once the 2009/10 blankets are closed out.

Procedure:
1) Change status of each applicant as appropriate.
2) Request the posting be closed (hires made) or canceled (no hires made) through Personnel Specialist or OHR directly at
employ@umn.edu.
3) Once the 09/10 posting is closed or canceled you can easily create the 10/11 posting using the "Create From Previous" function.
4) If you would like to move certain applicants from the 09 to the 10 blanket, contact your Personnel Specialist, Millie Reid (
volkm003@umn.edu, 6-7648) or Tihara Chadwick (chadw025@umn.edu, 4-0098)

 

July2010PAInstructionalApptsChart.pdf

July2010TermFacultyApptsChart.pdf

Offer Letter Template - Adjunct Faculty

Offer letter template - adjunct faculty AY 2010/11
The offer letter template for adjunct faculty hires in AY 2010/11 has been updated to include TRP language.  Please use the attached template when preparing adjunct faculty offer letters.

Adjunct Faculty FL10 appt.doc

Faculty Searches, 2010/11

Faculty search authorization letters were distributed last week. Units authorized to search during 2010/11 are asked to adhere as closely as possibly to CLA's standard format when preparing faculty position requisitions in the online employment system. Sample requisitions for faculty positions are available on the Academic Recruitment and Hiring page of the Faculty website.  The college will place an omnibus, cluster-style print ad in the September 3rd Academic Year Kickoff issue of the Chronicle of Higher Education. To be included in the cluster ad, requisitions must be created in the online employment system and submitted to the college no later than Friday, August 20, 2010 (this is a two-week extension of the date announced in search authorization letters).
http://cla.umn.edu/intranet/faculty/CLAAcadRecruitmentHiring.php
http://cla.umn.edu/about/CLAFacultyProfessionalEmploymentFY11.php

Announcement from CLA Office for Faculty

Gayle Gabrielski has accepted a position outside of the University of Minnesota, and her last day in the Office of the Associate Dean for Faculty will be Friday, July 16, 2010.  We wish her continued success in her new endeavors.

After July 16, please contact Cait Tupa in the CLA Dean's Office for scheduling needs related to Associate Dean Richa Nagar's calendar (4-8480; carl1429@umn.edu)Beginning Monday, July 19, Deb Ludowese of CLA Fiscal Administration will be providing interim support to the Office of the Associate Dean for Faculty.  Please contact Deb for assistance with routine faculty matters other than scheduling (4-1008; ludow006@umn.edu).

Leading Effective Meetings Training Session

Leading Effective Meetings
Training session with Corey Bonnema from Organizational Effectiveness
Wednesday, July 21 9 a.m. - noon
Room 50 Willey Hall

As an employee or manager, you probably spend a lot of time in meetings.  How can you make the most of that time? This session will look at planning and facilitation techniques to ensure your meetings are productive. We'll be using a John Cleese video called, "Meetings, Bloody Meetings"  to have some fun while also learning how meetings can be improved. Participants who attend this session will:

-  Understand the importance of ground rules and learn different methods for creating them
-  Learn how to plan and effectively facilitate meetings
-  Learn why an agenda is such a valuable tool to use in meetings
-  Discuss roles and strategies for productive participation and learn how to deal with common problems that occur in meetings.

This training is open to anyone in CLA and is free of charge. Email Kelly O'Brien at obrie136@umn.edu to register.

Mark Your Calendar

July 15

New Chairs Orientation, 202 Johnston Hall

July 21

Leading Effective Meetings Training Session, 9:00 a.m. - noon, 50 Willey Hall.  NOTE:  Pre-Registration Required)

August 12

CLA NOW Monthly Meeting, 9:00 a.m., 155 Nicholson Hall

Announcement from the CLA Office for Faculty

Gayle Gabrielski has accepted a position outside of the University of Minnesota, and her last day in the Office of the Associate Dean for Faculty will be Friday, July 16, 2010.  We wish her continued success in her new endeavors.

After July 16, please contact Cait Tupa in the CLA Dean's Office for scheduling needs related to Associate Dean Richa Nagar's calendar (4-8480; carl1429@umn.edu)Beginning Monday, July 19, Deb Ludowese of CLA Fiscal Administration will be providing interim support to the Office of the Associate Dean for Faculty.  Please contact Deb for assistance with routine faculty matters other than scheduling (4-1008; ludow006@umn.edu).

All Google, All The Time

CLA's migration to Google is less than two weeks away. This week, CLA units will hear from CLA-OIT's Sarah Knoblauch to schedule the Migration + Orientation sessions. Details about the Migration + Orientation sessions will be shared at the CLA NOW meeting on Thursday.

Leading Effective Meetings Training Session

Leading Effective Meetings
Training session with Corey Bonnema from Organizational Effectiveness
Wednesday, July 21 9 a.m. - noon
Room 50 Willey Hall

As an employee or manager, you probably spend a lot of time in meetings.  How can you make the most of that time? This session will look at planning and facilitation techniques to ensure your meetings are productive. We'll be using a John Cleese video called, "Meetings, Bloody Meetings"  to have some fun while also learning how meetings can be improved. Participants who attend this session will:

-  Understand the importance of ground rules and learn different methods for creating them
-  Learn how to plan and effectively facilitate meetings
-  Learn why an agenda is such a valuable tool to use in meetings
-  Discuss roles and strategies for productive participation and learn how to deal with common problems that occur in meetings.

This training is open to anyone in CLA and is free of charge. Email Kelly O'Brien at obrie136@umn.edu to register.

Revision to Language Proficiency Requirements and Test

If you are involved in the hiring of teaching assistants and student instructors in your unit, please be informed of recent revisions to the policy "Language Proficiency Requirements for Teaching Assistants" which, since 1984, has required spoken English testing for graduate student teaching assistants who are not native speakers of English.

The changes, summarized below, will likely require modifications to departmental websites, as well as to offer letters and assignments of teaching assistantships to students whose home language growing up was not English.

The main policy changes are:

1. Undergraduate students who are not native English speakers and wish to hold teaching assistantships will also be required to be tested for spoken English proficiency.

2. Initial eligibility for teaching assistantships will be determined by the speaking subscore of the ibTOEFL. (See attached flowchart.) Those without an ibTOEFL score will take the campus-based Spoken English Test for Teaching Assistants (SETTA). Please note that, as always, the English testing requirement for TA positions does pertain even to those who are not required to take the TOEFL for admission.

3. The SPEAK Test has been decommissioned and replaced by the Spoken English Test for Teaching Assistants (SETTA). Because the SETTA can only be taken once a year, please ensure that new students take this test upon arrival to campus. This will enable them to take required International TA Program courses if they don't pass the SETTA.

Current students with English Language Proficiency (ELP) ratings lower than "1" need to take GRAD 5102 or GRAD 5105 to receive TA positions. (See eligibility table <cid:part1.09000500.03040108@umn.edu>) Alternatively, they may take the SETTA 12 months after their last SPEAK test or completion of the GRAD 5102/5105 course.

For exceptions to the 12-month waiting period or more information, contact Jeff Lindgren at 612.625.3070 or send an email to lindg027@umn.edu <mailto:lindg027@umn.edu>.

U of M English Language Proficiency Policy:
http://policy.umn.edu/Policies/hr/Performance/LANGUAGE.html <cid:part2.08010000.04000809@umn.edu>

More about Spoken English Testing & TA Eligibility:
<cid:part1.09000500.03040108@umn.edu>http://www.umn.edu/ohr/teachlearn/graduate/itap/settaeligibility/index.html <cid:part1.09000500.03040108@umn.edu>

ELP Flowchart.pdf

Mark Your Calendar

July 7 - 9

INTERSECTIONS down for system maintenance

July 8

CLA NOW meeting, 9:00 a.m., NOTE LOCATION CHANGE: 155 Nicholson Hall (East Bank)   

July 15

New Chairs Orientation, 202 Johnston Hall

July 21

Leading Effective Meetings Training Session, 9:00 a.m. - noon, 50 Willey Hall.  NOTE:  Pre-Registration Required)

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