October 24, 2010 - October 30, 2010 Archives

UNIVERSITY CLOSURE (12/24/10 - 1/2/11)

CLA has convened a cross-functional team to address University Closure matters.  Scott Elton (elton003@umn.edu, 6-0950) is the facilitator, and can bring your questions to the team for discussion.  Information pertaining to the U closure will be placed in the University Closure section of CLA NOW.  Messages will have been vetted by the team, and decisions will be made to determine the targeted audience of the communication.  Therefore, at times, information that appears in the U Closure section of CLA NOW may also be sent to other members of the college. 

Message from the Office of Human Resources regarding the University Closure and Furlough Days

The Meeting Minute is a tool to provide University of Minnesota supervisors and managers with important topics to address with their employees. Please be sure to add the following item to your next staff or team meeting agenda.

 Agenda Item: Closure and Furlough Days, Twin Cities Campus

Planning for the upcoming University closure and furlough is the responsibility of each college/campus/administrative unit. Supervisors and managers must work with their leaders to ensure that plans are in place and broadly communicated. Plans should address the following questions:

   * How will workflow be modified to accommodate the closure days?
   * How will students and stakeholders be notified of the closure?
   * Are there critical staff who must work or services that must operate?

*Supervisors and managers should:*

  1. Communicate the expectation that the vast majority of programs and services will not operate during the closure
  2. Identify any critical services in your area that must be provided during the closure and develop a proposed plan to ensure their operations
  3. Get approval for your plan from the appropriate college or administrative unit leaders, following the procedures each has described for such approval
  4. Ensure that all Civil Service and Bargaining Unit employees understand how and when the furlough will impact their paychecks
  5. Ensure that all academic staff are either using their personal holiday, vacation days, or voluntary furlough days during the closure or have a plan for working offsite unless required to work onsite
  6. Discuss the following items with your employees

*Discussion point 1:*
The University of Minnesota Twin Cities campus will be closed from December 24, 2010 through January 2, 2011. During this time, heat will be turned down and buildings will be locked but accessible through
normal security. The closure period includes two weekends, official holidays on December 24 and 31, and a floating holiday on December 27. In addition, the closure includes three furlough days, December 28-30, for all Civil Service and Bargaining Unit employees. Academic employees will be expected to work offsite or take their personal holiday, vacation days, and/or voluntary furlough days December 28-30.

*Discussion point 2:*
With the exception of notified staff, Civil Service and Bargaining Unit employees will not be expected to work and will not be paid for December 28-30. These three unpaid, mandatory furlough days will impact paychecks on January 12. Be sure to remind your employees to review their personal budgets and plan for this one-time reduction in pay. Employees who are required to work during the furlough must complete a Furlough Request Form <
http://ecommunication.umn.edu/t/209965/18621317/74915/0/ and arrange alternate furlough dates with their supervisor.

*Discussion point 3:*
Academic staff are encouraged to use their personal holiday, which can be combined with vacation time and/or voluntary furlough days, to take time off during the closure. Academic staff not using their personal holiday, taking vacation time, and/or taking voluntary furlough days are expected to work offsite December 28-30 unless required to work onsite. Work plans for these days must be discussed with supervisors, following the procedures they have established.

*Discussion point 4:*
Closing the University of Minnesota for one week is a complicated task. It impacts everyone in our system, and it impacts each of us in different ways. We want to make sure that every member of our community has the information needed to plan accordingly. Watch your inbox for more information on this topic, and check our online Closure Q&A <
http://ecommunication.umn.edu/t/209965/18621317/69494/0/> if you have additional questions.

CLA University Closure Information and Planning Form

Attached is additional information regarding the closure, as well as a template form for supervisors to use in working with P/A employees as they plan accordingly for this period.  As mentioned in the last CLA NOW meeting, these are mature drafts.  If there is a significant error or missing piece, please contact Margaret Yzaguirre (mmy@umn.edu) or Scott Elton (elton003@umn.edu) as soon as possible.  Also, please remember that if a supervisor believes he/she will need a CS/BU employee to work any of the mandatory furlough days, that request must come to the college for approval.  The Furlough Request Form (um1750) found at: http://policy.umn.edu/prod/groups/president/@pub/@forms/@hr/documents/form/um1750p.pdf, should be submitted to CLA HR by November 22, 2010. Please forward this information to all supervisors in your unit. Thank you.

U Closure revised tool 2010 for 102710.pdf

All non-critical areas of the U of MN Twin Cities Campus will be closed from December 24th, 2010 through January 2nd, 2011.  The Office of Sponsored Projects (SPA) will also be closed during this period.  The SPA Closure announcement describes various deadlines and provisions in place to meet the needs of the research community during the closure.  Note: Monday, December 20th has been established as the deadline for most proposals, invoices, and other transactions to be submitted to SPA. This early deadline will ensure that processing can be completed by 5:00 p.m. on December 23rd, before the University Closure period begins.

If any of your faculty are planning to submit a grant proposal that is due during or before the closure or need other grants management assistance please have them contact the CLA grants team to discuss a reasonable timeline. Be sure to allow adequate time for CLA administrative processing and proposal submission details.  If you have any questions or concerns please contact Gayle Anderson, CLA Grants Management Coordinator at 612.626.9612 or ander104@umn.edu.

The SPA Closure announcement is also posted to the SPA website at www.ospa.umn.edu. 


All CLA Administration deadlines, meetings and events are now in Google Calendar.  You can subscribe to the CLA NOW calendar by clicking this link: http://www.google.com/calendar/hosted/umn.edu/render?cid=http%3A//www.google.com/calendar/feeds/umn.edu_2d35373032303038372d373139@resource.calendar.google.com/public/basic

If you are not on Google calendar but still want to view the CLA NOW Calendar, click on this link: http://www.google.com/calendar/hosted/umn.edu/embed?src=umn.edu_2d35373032303038372d373139@resource.calendar.google.com&ctz=America/Chicago   

OR, visit the CLA Intranet http://cla.umn.edu/intranet/ and click "view" under CLA NOW Calendar.

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This page is an archive of entries from October 2010 listed from newest to oldest.

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