December 12, 2010 - December 18, 2010 Archives


Controller's Office Information and EFS Availability

The Controller's Office (and all units within the Controller's Office) will be closed during the upcoming University Winter Closure, December 24, 2010 through January 2, 2011.

 Please review the information posted on the link below for EFS availability and critical business/system processing deadlines

 This message is posted on the EFS message board and has been sent to RRC managers, EFS cluster directors, billing specialists, procurement specialists, travel preparers, department deposit preparers, endowment preparers, and voucher specialists. Please share this information with others in your area as appropriate.

 Questions may be directed to the University Financial Helpline 612-624-1617 or

Scholarship Processing Update

The Office of Student Finance is requesting that you NOT enter any scholarship batches using the Scholarship Automation Process after 1 pm December 21st - January 2nd, 2011. Financial aid processes will not be running during this period.  If you have any questions or concerns feel free to contact me at

You may resume entering scholarship batches on Monday, January 3rd.  All spring scholarship batches must be entered by Thursday, January 6th to ensure that students' financial aid packages are complete and will be disbursed correctly when spring financial aid disbursement begins on January 10th.  Batches entered late often result in cancellation of other financial aid, and have the potential to negatively affect students.

Please see the Academic Support Resources "Scholarship Administrators" page for additional scholarship information at

CLA Reminders

CLA is Closed December 24 - January 2

CLA administration will be closed during the University's winter closure period of December 24 - January 2. This is a cost savings measure and no services will be provided by the CLA administrative offices during the closure.  Please plan for earlier deadlines from our offices in order to accommodate work needs prior to the closure. 

University Winter Closure website:

CLA-specific winter closure info:

Urgent matters that cannot wait until January 3rd should be directed to 612-624-9839.  This particular voicemail will be checked at least once a day throughout the closure.  Safety or building problems should be reported immediately to 911 or 624-2900.

Unit specific information and deadlines for CLA Administration are as follows:

External Relations:

UM Foundation will be open Dec. 28-30.  Regular gift processing will take place during this time.  If you need to reach someone at the Foundation, please call 612-624-3333. Please make certain all gifts on hand have been deposited by the end of day on Thurs., Dec. 23.  Please include all envelopes to anything that is sent to the lockbox. On Jan. 3, please make it a priority to sort through mail and deposit all gifts as soon as possible, and including envelopes from donors for postmark purposes.  All gifts postmarked by Dec. 31 will be processed as 2010 gifts.  Envelopes must be included throughout the month of January for postmark purposes.

Faculty and Human Resources:

Requests related to the various aspects of HR/Faculty work such as pool approvals, requests to search, and job offers, are to be fully submitted to our office by Friday, December 17, if approval from the college is needed prior to the winter closure. 

Fiscal Administration:  

Expense reimbursements, requisitions, and timecards need to be submitted to the service team by Friday, December 17 in order to allow enough time to process prior to the winter closure.  December 22 is CLA Payroll's deadline for spring appointments.  Be sure to submit requests to your service team ahead of this date to allow time to review and process.  Those receiving printed paychecks will have their 12/29 paycheck mailed to the home address as it's listed in the system on 12/27.

Information Technology: 

CLA info tech professionals will be monitoring the networks and can be reached for critical outages and issues at 4-HELP (4-4357) or 

Web Content Updates: The last day to request web content changes before the winter closure is Dec. 21. Requests submitted after Dec. 21 will be completed the week of Jan. 3, in the order received.

Visual Resources Center / Digital Content Library:
Submit content for processing by Dec. 20 for posting by Jan. 7.

Media and Public Relations: 

CLA E-News will be on break during the University Winter Closure. The last issue before the break will be on December 16; deadline for the January 13 issue is January 7, 2011.

Planning and Space: 

All CLA buildings have been identified as non-active. Buildings will be locked and will require key or card access, snow removal will be done for one entrance to building, temperature reduced to about 65 degrees, and no custodial service.  Building problems (evidence of break-ins, broken pipes) should be reported immediately to 911 or 624-2900.  CLA emergency contact is Scott Elton (cell phone #612-423-0683).

Research and Graduate Programs: 

Sponsored grant deadlines vary and the University has set earlier deadlines to adjust for the closure. Please contact Gayle Anderson, CLA Grants Management Coordinator if you need grant management assistance pertaining to the earlier deadlines.

December 17 is the deadline to 113 Johnston for receipt of Degree Program forms, Thesis Proposal forms, Request for Preliminary or Final Oral committee members external to the University.

Student Services:

CLA Student Services has provided students in the college via email and on the web with closure information and the need to plan accordingly.  Routine advising services will be unavailable from Friday, December 24th through Sunday, January 2, 2011.


Suggestions for auto reply email and voice mail messages to use:

This is ...........  due to the official University of Minnesota winter closure, I will be out of the office and not responding to email/voicemail, Dec. 24, 2010, through Jan. 2, 2011. No services will be provided during this period.  (optional:  This closure is a University cost savings measure.) If there is an urgent matter that cannot wait until after January 3, please call 612-624-9839 and leave a detailed message for a return call.  Thank you.


Other CLA Reminders:

·           CLA buildings will be identified as "Non-Active" during these 10 days.  Non-Active is defined as:

    • No planned events/activities
    • No services to faculty, students, staff or outside communities
    • Buildings will be locked; key and card access only
    • Temperature reduced to about 65 degrees
    • Limited snow removal with only emergency exits/stairs to be cleared
    • Minimal campus security staff
    • Minimal facilities (custodial) staff on site; daily walk through
    • No parking staff other than pre scheduled events
    • U.S. mail will be held for the majority of the campus
  • It is during this time when the three-day furlough for CSBU employees will occur. Faculty and P&A Staff are encouraged to take the Academic P/A personal paid holiday, take earned vacation time, take unpaid voluntary furlough days, or work off campus. Working off campus may require CLA-OIT help, so please contact them immediately to allow them adequate time to assist everyone.

·           Please encourage supervisors of P/A employees to discuss their plans for the Winter Closure and use the form to document final arrangements.  The form (Word and PDF) can be found on the CLA intranet home page at:   

The CLA homepage has links to the official U webpage and CLA student services information. 

Official University Winter Closure information is at: 


All CLA Administration deadlines, meetings and events are now in Google Calendar.  You can subscribe to the CLA NOW calendar by clicking this link

If you are not on Google calendar but still want to view the CLA NOW Calendar, click on this link

OR, visit the CLA Intranet and click "view" under CLA NOW Calendar.

About this Archive

This page is an archive of entries from December 2010 listed from newest to oldest.

December 5, 2010 - December 11, 2010 is the previous archive.

December 19, 2010 - December 25, 2010 is the next archive.

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