February 13, 2011 - February 19, 2011 Archives

CLA NOW Meeting Agenda, 2/17/11

CLA NOW Meeting is tomorrow, 2/17/11, in 50 Willey Hall, 9:00-10:00 a.m.

CLA NOW Meeting Agenda for tomorrow's meeting is attached:
CLA NOW Mtg 2.17.11 Agenda-1.doc.

CLA NOW Meeting, 2/17/2011

50 Willey Hall

9:00 - 10:00 a.m.

Background Verification; attachments include the University of Minnesota policy, which includes procedures and appendices, a policy summary fact sheet, a listing of positions for which CLA has determined will require background verifications, and internal CLA processes and procedures.

The University of Minnesota "Pre-Hire Background Verification" policy in conjunction with federal law, governs types of positions which require pre-hire background verifications.

Pre-hire background verifications are required for newly hired, transferred, promoted, reclassified, or reassigned positions, even those of an interim, temporary, or casual nature in the following categories:

  • Senior Administrative Positions
  • Positions with any fiscal management responsibilities
  • Positions where federal or state regulations require criminal checks

In addition to those required by law, the University advises that pre-background verifications be conducted for many other positions.

CLA has determined which positions in addition to those required by law and policy, will require verifications be performed (see attached)*. In most cases, CLA will conduct the "Standard" verification package which includes Social Security Number Trace, Criminal Felony & Misdemeanors, Sexual Offender Search, and Federal Criminal. CLA reserves the right to conduct further verifications as position responsibilities dictate.

The attached information provides the University of Minnesota policy, which includes procedures and appendices, a policy summary fact sheet, a listing of positions for which CLA has determined will require background verifications, and internal CLA processes and procedures.

Questions regarding Background Verifications should be directed to CLA Human Resources, Tihara Chadwick (624-0098) or Millie Reid (626-7648).

*Decisions made at 12.21.10 Dean's Group meeting



Annual Review of P/A employees - due 25 February 2011

Process Reminder, Annual Review of P/A Performance in CLA 2010/11

All materials will be submitted to the college electronically via the projects drive no later than Friday, February 25, 2011. Please share this information with academic professional and administrative staff in your units, their supervisors, as well as any others who may support the review process. Information about the annual review of P&A employees is available on the CLA HR Website.

The annual review of P/A performance for spring 2011 will cover the review period of January 1, 2010 to December 31, 2010.

The University requires that written performance reviews be prepared annually for all P/A (93xx, 97xx) employees.  This includes P/A employees that are currently on Z-term appointments. A review should occur regardless of the nature of the merit pool.

In the College of Liberal Arts, the annual review of P/A employees includes the following components: written description of unit's review guidelines/process; employee annual performance summary report; a meeting between the employee and supervisor; a supervisor written evaluation of employee.  An employee response to the supervisor's evaluation is an optional component.  These materials must be submitted via the Projects drive as separate PDF files in the following format:

  • Jones, dept guidelines.PDF
  • Jones, employee summary report.PDF
  • Jones, supervisor eval. PDF
  • Jones, employee response.PDF (if applicable)
If you foresee a problem with the deadline given other concurrent deadlines, or have any other questions, please contact Angie Plambeck (5-1805; Plambeck@umn.edu).

CLA HR Required Hiring Documents for PA Instructional Appointments & Term Faculty for 2011 May & Summer Sessions

Please review the instructional hiring charts of required documentation at http://cla.umn.edu/intranet/hr/ (Academic Hiring Forms - CLA Specific).  The charts have been updated to reflect new information about May and summer appointments.

For May/summer session teaching appointments, only brand new hires and terminated employees require the hiring documentation listed on the chart. 

Because all current faculty and P/A staff have already been reviewed and approved through appropriate systems, because they teach the May and summer sessions at a flat rate, and because courses will be canceled if they do not meet minimum enrollments, there is no reason to review those types of appointments.  Departments should simply complete the HRMS worksheet and generate an offer letter.  Any questions regarding term, type, or position number can be answered by your Personnel Specialist (Millie or Tihara).  Since the college will be waiting for sufficient enrollment figures, appointments won't be entered into PeopleSoft until the course enrollment minimum has been met.

Template offer letters for May and summer terms will be revised to stress that these appointments are contingent on meeting minimum enrollment thresholds.  New templates will be available within the next two weeks.  There will be two different offer letters this year because of the TRP.  May session appointments will still be subject to the TRP; summer sessions appointments will not.  TRP is in effect through June 19, 2011. 

Campus Conversations provide a monthly forum to discuss issues of interest to the University community. All meetings are open to faculty, staff, and students.

The upcoming Campus Conversation: Safety and Security at the University of Minnesota will be held on Thursday, Feb. 17 from 9:30-11:00 a.m. in room 150 Physics and will provide an overview of public safety on campus and the role we all can play to promote a culture of safety at the U.


  • Greg Hestness, Assistant Vice President for Public Safety and Chief, University of Minnesota Police Department
  • Robert Janoski, Director, Central Security
  • Gary Christenson, M.D., Director of the Mental Health Clinic at Boynton Health Service

Chief Hestness and Bob Janoski will describe how the University of Minnesota Police Department and the Offices of Central Security and Emergency Management work together to provide the tools, information, and infrastructure to promote campus safety and to respond to crime, emergencies, and crisis situations. Dr. Christenson will address the risk for violence in campus settings including those that may arise from mental health considerations, how to identify and address concerns regarding students and employees who may represent a risk to self and others, and review campus resources including mental health services, consultation services, and threat assessment services.

Please RSVP to intcomm@umn.edu if you plan to attend.

Visit this online link the day of the event, to join by UMConnect.

More about the presenters:

Greg Hestness
Hestness has served as the Assistant Vice President for Public Safety at the Universityof Minnesota, Twin Cities Campus, since August 2003. He is responsible for the Police, Emergency Management, and Central Security Departments. In April 2004 he assumed the secondary appointment of Chief of Police. Prior to his current role, he served on the Minneapolis Police Department for 28 years, including as Deputy Police Chief from 1994 to 2003. A Minneapolis native, he holds a B.A. from the University and an M.A. from St. Mary's University. He is a graduate of the F.B.I. National Academy, the Senior Management Institute for Police, and the International Association of Campus Law Enforcement Administrators Executive Development Institute.

Robert Janoski
Janoski has served as Director of Central Security for the past seven years, following a twenty-year career with the University of Minnesota Police Department. He is responsible for the University's physical and electronic security infrastructure system-wide. He is an alumni of the University, and the father of three U of M students, providing a unique, first-hand understanding of the safety concerns of employees, students, and parents.

Gary Christenson, M.D.
In addition to his role as Director of the Mental Health Clinic at Boynton Health Service, Dr. Christenson is an adjunct Associate Professor of Psychiatry in the Department of Psychiatry at the University of Minnesota. He is a Distinguished Fellow of the American Psychiatric Association and previous representative of psychiatry to the Minnesota State Advisory Council on Mental Health. He is a member of the University of Minnesota's Provost's Committee on Student Mental Health, Behavioral Consultation Team, Community Response Team, and Employee Threat Assessment Team.

Driven to Develop: Professional Development Fair

The University of Minnesota's 3rd annual Professional Development Fair is your opportunity to connect with a broad array of career information and resources.

Join us Tuesday, March 8, 9:00 a.m. to 12:30 p.m., in Coffman Memorial Union for an insightful keynote address, informative breakout sessions, and an information expo featuring training and development organizations from across the University.

Dr. Lendley C. Black, chancellor of the University of Minnesota Duluth, will deliver the keynote address How Did I Get Here?.

Breakout sessions will cover career-enhancement topics such as emotional intelligence in the workplace, managing stress at work, using LinkedIn to enhance your professional brand, power play, goal alignment, and more.

Space is limited for the keynote address, so register soon. More information about the Professional Development Fair, and registration instructions, are available at the University of Minnesota Human Resources' website

Arthur "Red" Motley Exemplary Teaching Award

The College invites nominations for this year's CLA "Red" Motley teaching award. Faculty members must be nominated by at least five CLA undergraduate and/or graduate students.

A description of the award, nomination form, and dossier cover sheet may be downloaded (all are PDFs) on the CLA website or obtained from the CLA Undergraduate Programs Office, 115 Johnston Hall, (612) 624-8675.

Nomination Forms are due in 115 Johnston Hall by 12:00 p.m. on Friday, March 4, 2011. The Undergraduate Programs Office will contact the home department of each nominated faculty member and will provide guidelines for preparing a complete nomination dossier. The department prepares the nomination dossier for the faculty member.

Dossiers are due in 115 Johnston Hall on Friday, April 1, 2011. Departments are asked to submit the original plus 9 copies.

The CLA Instructional Awards Committee will review the dossiers and make a recommendation to the Dean. If you need further information, please contact Barbara Schwab at 612-624-8675 or schwa133@umn.edu.

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