May 29, 2011 - June 4, 2011 Archives

CLA Fiscal Year End 2011 Deadlines

We have received the Fiscal Year End Memo for 2011. The memo can be found at:

We encourage you to read the entire year end memo.  Below are highlighted some key areas from this memo that need your attention along with deadlines specific to CLA in order for the financial services team to meet Central's deadlines.

Key Dates:

PO Vouchers                                                       CLA Deadline is June 10

Non-PO Vouchers                                                CLA Deadline is June 17

Employee Expenses                                            CLA Deadline is June 17

P-Card Reconciliation                                          CLA Deadline is July 1

Click here for the CLA Fiscal Year End Deadlines 2011.rev.doc


This message is forwarded from the U Card Office director.  The message below is included as an attachment.  The fees were reviewed once more by central administration, resulting in some changes.**

To:  Members of the University Community

Subject:  Update-U Card Fee for 1st Card

Since the recent notification of a U Card fee for first U cards being scheduled for implementation on June 1st, 2011, your concerns regarding the card fees have been brought to my attention.  Responses received have been appreciated and forwarded for review by Central Administration.   As a result, the University leadership has revised the U Card fee structure for FY12 as follows:

    The $10 fee for first issued cards to students, staff and faculty has been put on hold at this time.  First time issued cards will continue to be provided at no charge.
    Replacement fees for U Cards will increase to $25, effective second quarter, fiscal year 2012.  Coordinate campuses (Morris, Duluth, Crookston and Rochester) will most likely adopt a similar replacement card fee effective second quarter, fiscal year 2012.  Confirmation from the campuses is pending.
    Replacement card fees must be covered by the individual card holder and not their department.
    Cards damaged due to product failure are always replaced at no charge to the card holder.  To learn more about card product failure and what card holders should do when this occurs, visit the U Card web site:
    Sponsored account cards can still be purchased by departments.  Sponsored accounts are defined as U Cards issued to faculty and staff such as visiting scholars, project based employees, and adjunct faculty.  More information about these sponsored accounts can be found on the U Card web site:

The U Card Office will provide updates as new developments or direction are received.  We will continue to provide you state of the art technology as the card system and program continue to expand.  If you have any questions or would like additional information, please do not hesitate to contact me.

Thank you,

Cathy Morrison, Director

U Card Office

MSRS Form Update

After the previous message about the MSRA form for Civil Service and Bargaining Unit employees was sent out, central HR received a number of questions as to where the form should be sent.  The form is to be sent to Employee Benefits and the address is included in the information below.  Employee Benefits staff verifies the data on the form and then sends the form to MSRS.

***An important reminder from Employee Benefits***

When a new employee is hired with a civil service or non-faculty bargaining unit appointment, the person is required to fill out the Minnesota State Retirement System (MSRS) form.  The first part of the form is filled out by the employing department and the second part of the form is filled out by the employee.  Once the form is filled out, it should be sent to:
Employee Benefits
Room 100 Donhowe Building

The form is available on the Office of Human Resources web site by clicking on Forms at the top of the home page.  The direct link is:

Civil Service and non-faculty bargaining unit employees are covered by MSRS. Participation is mandatory and begins from the first day of employment -- there is no waiting period. Retirement deductions are 5 percent of total salary and are paid into the Retirement Fund. This money is credited to the employee's individual MSRS account and is tax sheltered from both federal and state income tax. The employer contribution -- also 5 percent of total salary -- is not credited to individual accounts. It is used to help pay the monthly annuities and benefits received from the Retirement Fund. Rates are subject to change by the Legislature.

CS/BU Annual Reviews-Reminder notification

CS/BU (civil service and bargaining unit) annual reviews are due to
the college by June 17, 2011. All review materials must be submitted
electronically as PDF files on  the CLA projects drive (P drive) with
a paper copy sent to central Human Resources (200 Donhowe; delivery
code 3122).  If you have any questions about the project drive please
contact contact Kara Tacheny at 624-8480 or
Further information about CSBU reviews can be found at:
Please share this information with supervisors of CSBU employees as necessary.

The GradTracker project is creating a more efficient tool for
recording, tracking, summarizing and reporting of graduate student
progress from admission/matriculation to placement.

This month the first module of Intersections: GradTracker, Financial
Commitments, goes live.

The financial commitments module records future commitments for
graduate students including employment, UMN fellowships, external
fellowships and additional student support (i.e. travel and research

The expectation is that departments will be expected to use
GradTracker in Intersections to record all of the financial
commitments for their graduate students beginning this summer. We
invite you to join us for training sessions beginning June 21. We
would like one person per department to attend, but anyone who may use
the program is invited.

We have scheduled four training sessions (more will be added as needed):

  • June 21, 10-11:30 AM Ford B53

  • June 22, 2-3:30 PM, Anderson 150

  • June 23, 2-3:30 PM, Ford B53

  • June 24, 10-11:30 AM Anderson 150

Please sign up at: Bring offer
letters and/or funding documentation for a few current and future
(Fall) students to the session. During the training session we will be
attempting to enter complete funding packages for one or two students
in your department.

Departments will be expected to have entry of all future funding
commitments (Fall 2011 forward) completed by September 15.

If you have questions about the GradTracker tool or its use, please
contact Wendy Friedmeyer a or 612-624-9815.

About this Archive

This page is an archive of entries from May 2011 listed from newest to oldest.

May 22, 2011 - May 28, 2011 is the previous archive.

June 5, 2011 - June 11, 2011 is the next archive.

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