July 2011 Archives

CLA Space and Planning

Folwell Moves and Disruption of Work

Between August 3 and 11, units will start to move back into the newly
renovated Folwell Hall.  This move will involve the following :
Asian Languages and Literatures; French and Italian; German,
Scandinavian & Dutch; Slavic Languages and Literatures; Spanish and
Portuguese.  This will mean that members of these units will not have
access to phones and computers for a few days.  If there are urgent
matters and deadlines planned during the move, please contact the unit
prior to the move to address them.  Thank you for your patience and
understanding during this historical event.
The Fiscal Administration staff are currently working to complete all final FY11 transfers and year
end clean up.  The fiscal year end close will continue to be a priority for
staff in CLA Fiscal Administration in the coming weeks.  As in previous years, we will complete
FY12 collegiate soft commitment transfers in August/September.

Thank you for your patience.

Fall Appointments - Payroll Office Reminder

In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11.  This is the date that your appointment will be guaranteed to be entered in time.  Every effort will be made to enter appointments received after this deadline but there can be no guarantees.  Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.

If you have your fall appointments ready, please do not wait to send them over.  We have begun entering fall documents.  Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.
Thank you for your cooperation.

What's New in Google Apps

New Apps are coming to the University's Google Domain on Thursday, July 21: Books, Bookmarks, News, Reader and Maps.

Google Books

Search the latest index of the world's books. Find millions of great books you can preview or read for free. Go to the Google eBookstore for over 3 million eBooks to read on the Web, Android, iPhone, iPad, Sony and Nook.

Google Bookmarks

Access your Google bookmarks from any computer by saving shortcuts to your favorite webpages. Unlike browser bookmarks that are stored on a single computer, Google bookmarks are stored in your Google Account. This means you can access them from any computer with an Internet connection from the Google Bookmarks homepage.

Google News

Google News is a computer-generated news site that aggregates headlines from news sources worldwide, groups similar stories together, and displays them according to each reader's personalized interests.

Google Reader

Google Reader is a tool for gathering, reading, and sharing all the interesting blogs and websites you read on the web.

Google Maps

Google Maps is a map service that you view in your web browser. You can view basic or custom maps and local business information, including business locations, contact information, and driving directions. Click and drag maps to view adjacent sections immediately. View satellite images of your desired location that you can zoom and pan.

ImageNow Unavailable July 21-24

ImageNow, the University's comprehensive imaging and document management system, will be upgraded by central OIT to take advantage of new features and bug fixes. ImageNow will be unavailable from Thursday, July 21 through Sunday, July 24.

You may monitor updates during the upgrade through OIT's System Status page.

New Desktop Client

Desktop client users will need to use a new version of the client.

The new client will be deployed automatically to CLA users by CLA-OIT. You may or may not visibly see the ImageNow installer at work. Please do not click cancel or close any installer pop-up windows or the new client will not be installed properly.

Contact the CLA-OIT Service Desk at 4-help or 4help@umn.edu if you experience any issues with the upgraded client.

Web Client

ImageNow users who use the web application (WebNow) will not need to take any action as a result of this upgrade.

Steve Hanson Leaving CLA-OIT

Steve Hanson will be leaving CLA-OIT on August 1, 2011. He will be moving to Denver to be closer to mountains, milder winters, and a chance to have an office with a window.

Steve has been with CLA-OIT for seven years. He held positions as student worker, department technician, programmer and business analyst. In all of these positions, he was valued not only for his considerable technical skills but also for his dedication to users and attention to their needs. Most recently a large portion of his work has been in CLA Intersections design and development. He will be sorely missed by both his colleagues and his many happy users.

Beginning in the new fiscal year, the entire group of people in the Requester and Receiver
role will have access to receive on "Rolled Purchase Orders".  

Those are the POs that have rolled over from the previous fiscal year.  As long as they created the original requisition and the item is not a capital asset, they will be able to receive these POs. 

The Procurement Specialist will still need to be contacted to receive the capital assets.  

No ARF is needed for this change and access will be automatically granted.  

However, a short on-line training video is mandatory for Requesters and Receivers to review by September 1, 2011.  

Please note failure to complete this training will impact access.  

Please review the following attachments (memo and job aid) for further information about this change.
Receiving on Rolled POs_to Requesters.doc

Receiving Rolled POs Job Aid.pdf

The University's Office of the VP of Research has created a website providing guidance on the state shutdown for Sponsored Projects.  This website is found at: http://www.ospa.umn.edu/StateShutdown.html.

To alleviate any short-term issues that may arise in conjunction with the government shut-down, the Office of Human Resources created a new Leave of Absence option for affected employees as described below.

FROM: Joe Kelly, Chief of Staff, Office of the Vice President for Human Resources

RE: State Shutdown - New LOA Option

 As you know, University Administration is trying to minimize any disruption that might be caused by the impending state shutdown. As there are some units that are funded by state grants or contracts that may be suspended as of July 1, we want to provide those units with a tool to help ease the budgetary pressure.

 OHR has developed a special offering expressly to assist units directly affected by the state shutdown. The University has an "Optional Leave of Absence and Voluntary Reduction of Appointment," clause included in the AFSCME bargaining agreements under the "Alternatives to Layoff" Memorandum. This program essentially expands this option to all employee groups, while also limiting the availability to those places directly affected by the lack of funding resulting from the state shutdown.

 Further explanation and the request form are attached as well as available at the following location in the Manager's Toolkit on the OHR web site:

Request form:


Q & A: 


If you have units that are contemplating layoffs or non-renewals due to the lack of funding from a state entity, please encourage them to utilize the voluntary furlough, RECESS Program, and this limited Voluntary Leave of Absence with their employees as a way to ease budgetary pressure and avoid the much more disruptive impacts of other options.

If you need further explanation or have specific questions, please contact your OHR consultant for assistance.

New Procurement Specialist for CLA

Andrea Miller recently accepted the position of Payroll and Procurement Specialist (EAS) that was vacated by Megan Weyenberg.  Although Andrea is new to this role, she is not new to CLA.  She has worked for the past three years on our East Bank One team as one of our Payroll and Vendor Specialists (EAS) .  Andrea is now located in 510 Rarig Center and can be reached at mill4737@umn.edu or 612-624-6616.  Please join us in congratulating Andrea in her new role.

CLA NOW Special Forum

CLA NOW Special Forum
Date: July 14th, 2011
Time: 9:00-10:00 a.m.
Location: 231 Smith Hall
Topic: Data Practices Act and records retention with presenter Susan McKinney from the Office of the General Counsel.

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This page is an archive of entries from July 2011 listed from newest to oldest.

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