July 31, 2011 - August 6, 2011 Archives


The first financial aid disbursement for undergraduates for Fall 2011 is scheduled for Monday, August 29th.
 If you have any scholarships that have not yet been entered, please get them processed as soon as possible.

Welcome to Erin Flannery, our new Principal Office and Admin Specialist!
Erin is a recent 2010 U of M grad of CLA- English.  As a student, Erin worked in the CLA- English Department for three years and most recently worked as a supervisor at French Meadow Cafe in Minneapolis. Please join us in welcoming Erin to the CLA family!

In addition to many other responsibilities, Erin will be the new editor of the CLA-NOW e-newsletter and blog.

Fall Appointments - Payroll Office Reminder

Fall Appointments - Payroll Office Reminder

In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11.  This is the date that your appointment will be guaranteed to be entered in time.  Every effort will be made to enter appointments received after this deadline but there can be no guarantees.  Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.

If you have your fall appointments ready, please do not wait to send them over.  We have begun entering fall documents.  Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.

Thank you for your cooperation.


Graduate Assistant Health Insurance Update:

Dear Department Contacts,

The 2011-2012 Graduate Assistant Health Plan year is almost here and enrollment is underway.

Packets have been mailed to all returning Graduate Assistants who need to re-enroll for coverage this fall.

A few important reminders:

1. Please direct your newly hired graduate assistants, trainees, and fellows to the enrollment information, including brochures and forms, on our website http://www.shb.umn.edu at your earliest convenience.  Paper packets are available from our office upon request.  If you would like paper packets please email a request to our office.  You do not need to disperse packets to currently enrolled GA's.

2. Please make sure all assistantships are entered in HRMS prior to the first day of employment. Assistan-ships must be entered in order for employment to be verified by the Office of Student Health Benefits. Enrollment cannot be processed until employment is verified. Entering assistantships in HRMS will ensure your students receive their health plan cards in a timely manner.

3 .Fellows and trainees must complete the regular enrollment process PLUS submit a Department Authorization Form. The Office of Student Health Benefits cannot process fellow or trainee enrollment without a completed Department Authorization Form. Departments do not need to complete this form for teaching assistants or research assistants.

Twin Cities   http://www.shb.umn.edu/downloads/2011-2012/Form_GA_Dept_Auth_TC.pdf

Duluth   http://www.shb.umn.edu/downloads/2011-2012/Form_GA_Dept_Auth_D.pdf

4 .If you have students who will not be returning to their positions, please notify our office prior to August 31 so that their coverage can be terminated. This will enable our office to notify students of their eligibility to enroll for Continuation of Coverage.
If you have any questions, please contact our office.

Duncan Okello
Office of Student Health Benefits
University of Minnesota
(612) 624-0627


Folwell Moves and Disruption of Work

Starting today, August 3 through August 11. 2011, units will start to move back into the newly
renovated Folwell Hall.  This move will involve the following :
Asian Languages and Literatures; French and Italian; German,
Scandinavian & Dutch; Slavic Languages and Literatures; Spanish and

This will mean that members of these units will not have
access to phones and computers for a few days.  If there are urgent
matters and deadlines planned during the move, please contact the unit
prior to the move to address them.  

Thank you for your patience and understanding during this historical event.

Google: The Final Phase

CLA's deadline for migrating all faculty, staff, and graduate student accounts to Google Apps is November 30, 2011.

Next Steps

  • CLA-OIT staff will work with each unit individually to schedule a department-based deadline before October 31.
  • We'll provide custom lists to department leadership of the people who still need to migrate.
  • We'll offer group trainings, but most likely we'll schedule individual appointments for those who need it.
  • We'll provide extra support for those with migration concerns.

CLA employees who have not migrated by November 30, 2011, with the exception of those affiliated with the Academic Health Center (AHC) and Health Care Component (HCC)-related accounts, will be moved to a Google account automatically.


CLA Service Desk
612-624-4357 (4-HELP)

About this Archive

This page is an archive of entries from July 2011 listed from newest to oldest.

July 24, 2011 - July 30, 2011 is the previous archive.

August 7, 2011 - August 13, 2011 is the next archive.

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