August 2011 Archives

Class Lists

CLA Payroll staff are working diligently to enter fall appointments for returning instructors and assistants by the first day of classes to ensure that these employees will be able to access their class rosters. In the case that units need to submit late appointments, we wanted to make you aware of an alternative way to access these class rosters.
  1. Go to: www.umreports.umn.edu
  2. Type "class list" in search reports field
  3. Select either "Class List" or "Class List by Subject - PDF Format"
  4. Follow the prompts to arrive at the course that you need a roster for
Administrators and support staff in units should be able to access these lists.
We will need an HRIF form for new graduate student employees who do not have historical appointment information in HRMS. This is because new appointments in HRMS need the following three addresses input into HRMS: home address, campus mail address and campus office address.

When submitting these forms to payroll for new employees, please make sure that you fill out the form completely.

Grant-in-Aid Grad Pay Rate Update

For Graduate research assistants hired on a Grant-In-Aid, there is no longer a minimum hourly rate. This is a recent policy change for this program.

Faculty and Staff Spouse/Partner Job Search Workshop

As your new faculty and staff are settling into their labs and offices, they are also settling into their new homes and lives. Among other things, that probably means assisting a spouse or partner in finding a job.

To facilitate the job search process for the spouses and partners of recently relocated new faculty and staff, the Relocation Assistance Program (RAP) is sponsoring, "Conducting a Job Search in the Twin Cities." The workshop will focus on helping spouses and partners learn how to identify potential places of employment, conduct informational interviews, and make contacts through networking. Workshop participants will also have the opportunity to socialize with other new Twin Cities residents and job seekers and to learn more about metro area events and attractions.

If you would like the spouses/partners of your new faculty and staff to be a part of this helpful workshop, please forward the following workshop announcement to them. Have a great semester!

"Conducting a Job Search in the Twin Cities"
A Workshop for the Spouses and Partners of Recently Relocated New Faculty and Staff

Sponsored by: University of Minnesota, Relocation Assistance Program (RAP)
Date: Wednesday, September 14th
Time: 9:00-11:3
Location: 317-318 Donhowe Building, U of M East Bank Campus, 319 15th Ave. S.E., Minneapolis

Please RSVP by September 9th to:
Relocation Assistance Program
University of Minnesota
319 15th Ave. S.E., Donhowe Room 200
Minneapolis, MN 55455
612-626-0385
raprequests@umn.edu

For additional information contact:
Mary Everley, Ph.D.
Director, Relocation Assistance Program
200 Donhowe, 319 15th Ave. S.E.
University of Minnesota
Minneapolis, MN 55455
612-626-0775 or 800-227-8636
rapland@umn.edu

What's New in Google Apps: Gmail Labs

Gmail Labs allows you to try out experimental new features in Gmail. Here's a small sampling of what you'll find in Labs.

Preview Pane
This Lab provides a preview pane to read mail right next to your list of conversations. For some this will make mail reading faster and add more context.

Inserting Images
This Lab allows you to insert images into a message body. You can upload and insert image files in your computer, or insert images by URLs.

Undo Send
Oops, hit "Send" too soon? Stop messages from being sent for a few seconds after hitting the send button.

Proceed with Caution

If you're going to brave the Labs world, it's important to keep the following things in mind about these features:

  • They may break at any time.
  • Similarly, they may disappear temporarily or permanently.
  • They may work so well that they graduate and become regular features.

Enabling Labs

Want to get started with Labs? You can do this in a few quick clicks.

  • Sign in to Gmail and click the gear icon in the upper-right and select Mail settings in the top right of your Gmail page.
  • Select the 'Labs' tab and identify the labs you want to enable.
  • Click the 'Enable' radio button to turn on a lab and click 'Save Changes' at the bottom of the page.
  • Your page may refresh but after the refresh, the lab you just turned on will be available in Gmail.

CLA Space and Planning

Reminder: Writing Studies Move and Disruption of Work

Between August 24 and 30, the Department of Writing Studies (excluding Center for Writing, who will remain in Nicholson) will be moving into Nolte Center. This will mean that department staff will not have regular access to phones and computers during this period. If there are urgent matters that need attention from the unit, please contact Scott Elton in the CLA Planning Office (elton003@umn.edu, 6-0950). Thank you for your patience and understanding during this busy time.

I-9 Requirements and Compliance with Federal Law

We write to remind you of the importance of complying with federal law by ensuring that all new employees complete both parts of the I-9 form electronically within three days of the start date of their appointment.
Federal law mandates that any new employee must complete their I-9 within the first three days of their appointment.
The University processes all I-9's electronically utilizing e Verify.  This takes away any "wiggle room" that may have existed in the past in meeting this requirement.

Key Roles and Responsibilities:
  • Administrators are responsible to ensure that every new hire has completed their I-9 Form within three days of their appointment date.
  • After three days, administrators must notify their financial service team to suspend or terminate all new hires who have not completed their I-9.
  • Your Financial Service Team is available to assist in this endeavor.
  • Department administrators are responsible for ensuring that all new employees (i.e. faculty, instructional staff, graduate assistants, student workers) complete Section 1 of the I-9 (online) prior to the start of their appointment and making sure they complete Section 2 within the first three days of their appointment start date.
Completing Section 1 prior to their first day provides new staff with the list of acceptable documentation from which they are to choose one to bring with them on days one, two, or three. Please see attached New Employee Letter.

Further, within the first three days of their appointment, the new employee must visit one of the financial service teams to complete Section 2 of the process.  Your financial service teams are poised for the rush of I-9 work that will need to be completed during the first three days of fall semester (i.e., August 29, 30, 31).

We will have "all hands on deck" in order to complete this work as efficiently as possible.

Numerous appointments have already been scheduled for the financial service teams' Executive Account Specialists (EAS) to attend departmental orientation sessions as a way to further be efficient in this endeavor.  Let us know if you have other ideas that will be helpful to you.

Federal law mandates that we not allow continued employment for anyone who has not completed their I-9 form within the first three days of their appointment.

For those who do not complete their I-9 form within the first three days of their appointment, University administration has instructed us to suspend or terminate them (depending on the type of appointment) on day four;  further, we have been instructed to not un-suspend or reappoint them until the I-9 work is completed.  Please note that the suspension/termination could have significant impact to an employee's pay, benefits, and immigration status.  Also, any I-9's that are completed after the third day must have a detailed explanation as to why the form is being processed late.  In the event of an audit, this detailed explanation will be the University's only defense.

It is the department's responsibility to initiate the suspensions or terminations.  Your financial service team is available, upon request, to help in this endeavor, such as assisting in keeping track of who has not yet completed their I-9.   Once the administrator has found that an I-9 was not completed by the third day of the appointment, the administrator must contact the senior accountant on the financial service team to inform the senior accountant to process the suspension or termination.

CLA wants to do all it can to avoid placing people in  a suspend or termination status; therefore we ask that departments and fiscal teams work closely together to plan, anticipate, and communicate, so that no one is removed from payroll. Please communicate this message to your hiring managers, Directors of Graduate Studies, DGS assistants, and anyone else who needs this information.  We fully realize that for some departments this will require a change in workflow and in how new staff are brought on board.  It is a responsibility that we all share as we work to keep the University in compliance with this federal law.
 
Please see attached FAQ for further information regarding I-9 processes.

If you have any questions, please contact your unit service team lead or your HR representative.

Thank you for your cooperation.

I-9 Days for Foreign National Employees

TO: I-9 Administrators
FR: Laura Negrini, Associate Director, Payroll Services

August 17, 2011:
With the start of the school year fast approaching and need for Foreign Nationals to complete their payroll paperwork, we will hold one (1) I-9 Day to accommodate the volume of activity. In addition, we will have walk-in service available August 30 through September 2. No appointments will be necessary during this time. Foreign Nationals can expect to spend 10-15 minutes completing the paperwork and online I-9 form.

I-9 day will be held in room 315 Donhowe on Monday, August 29, 8:30a.m-3:00 p.m. (Note: service will not be available at WBOB during this time.)

While we hope to serve the majority of Foreign National employees during the I-9 day, walk-in service will be available from August 30 through September 2 from 8:30 a.m. - 4:00 p.m. in room 170 Donhowe Building. Scheduling of appointments for Foreign National employees will resume on September 6.

The online I-9 form must be completed during the first three days of employment. Review the start date of your Foreign National employee(s) and make sure they complete the required paperwork in order to ensure compliance with the 3-day rule.
Who should and should not attend?
  • All new foreign national employees with fall term appointments should come to Donhowe (on or after their hire date) to complete the I-9 and other paperwork.
  • Foreign national non-service fellows (company UNS) should not be sent to Donhowe as they do not need to complete the I-9 form.
What should be done before the foreign national employee comes to Donhowe?
  • Your Foreign National employee(s) must visit the Office of International Student and Scholar Services (ISSS) before starting work and completing the I-9.
  • If they do not have a social security number, they must apply for a social security number at Social Security Administration before coming to Donhowe.
  • More information about the foreign national process can be found at http://www1.umn.edu/ohr/toolkit/hiring/i9faq/index.html#foreign.
What documents should the foreign national employees bring to Donhowe?
  • Passport, I94 card, visa document (I20, DS2019, etc.)
  • Social Security card or receipt from Social Security Administration
  • Department location (for the Online I-9) and department contact name and phone number
If you have any questions, please contact the OHR Call Center at (612) 625-2016.
To help students, particularly graduate assistants, avoid long wait times at the Social Security Administration (SSA) office, ISSS has collaborated with SSA staff to set up special application sessions for international students. Please help us get the word out. To sign up for a session, students should email Marissa Hill­‐Dongre indicating the date they intend to participate: hill0707@umn.edu
Session Dates:
  • Thursday, August 18
  • Monday, August 22
  • Thursday, August 25

Theresa GanglGhassemlouei
International Student Adviser
190 Humphrey Center
Phone: 612-626-7100
Fax: 612-626-7361
Website: ISSS.umn.edu
International Student & Scholar Services: Building and inspiring the University's international community

CLA NOW Meeting

Here's Some of What You Missed

Thursday, August 18, 2011
Please follow the links below to find the powerpoint presentations from last week's CLA NOW meeting. Both presentations include many helpful links and resources.

Beginning in FY12, staff who have the Requester and Receiver role were automatically granted access to receive "Rolled Purchase Orders". Those are the POs that have rolled over from the previous fiscal year. As long as they created the original requisition and the item is not a capital asset, they can receive these POs. The Procurement Specialist will still need to be contacted to receive the capital assets. In order to retain this access, a short on-line training video is mandatory to review by September 1, 2011.

CLA-OIT System Maintenance Window

Saturday
August 27, 2011
8 a.m. - 4 p.m.

Services Affected (avoid these during the window)

  • Active Directory file storage (Home, Shared, Project folders)
  • Research servers
  • Unix-based file servers (clio and thalia)
  • Database servers
  • CLA Terminal Server
  • Linux Terminal Server
  • Web servers

Services Not Affected (common services that users often ask about)

  • Google Apps (Gmail, Docs, Sites)

Specific Details

  • Security Patching:
    • operating system and application patches for all servers
  • Hardware Changes:
    • physically moving servers
    • perform routine maintenance tasks which will require rebooting most Unix servers

FAQ

What is a "system maintenance window"?

In order to correct a technical issue, install a security patch, or upgrade server hardware, CLA-OIT must occasionally disrupt normal networked services. Whenever possible, we plan such service outages in advance during times that minimize the disruption to our users.

Can I work during the maintenance window?

In general, CLA-OIT recommends that you avoid using the affected services during the maintenance window. Systems may be available during the maintenance window, but they can and will be shut down without warning and may be unavailable for hours at a time. So, use only at your own risk.

Can't this be done without disrupting service?

Certain tasks require server reboots and/or physically unplugging electricity. We do our best to group these tasks together to minimize the number of outages we schedule each year--which is generally less than five.

Can you reschedule this window to a more convenient time?

CLA-OIT strives to select times that minimize disruption. It isn't possible to pick a time that will not affect somebody. We also have to consider the availability of our staff and central OIT staff who run the data centers and networks. We try to soften the impact by announcing maintenance windows well in advance.

How do I find out more?

If you have any questions or concerns contact us at 612-624-4357 (4-help) or 4help@umn.edu.

CLA-OIT System Maintenance Windows Google Calendar

Subscribe at: http://z.umn.edu/maintenance

Reminders

Google: The Final Phase
CLA's deadline for migrating all faculty, staff, and graduate student accounts to Google Apps is November 30, 2011.

Next Steps
  • CLA-OIT staff will work with each unit individually to schedule a department-based deadline before October 31.
  • We'll provide custom lists to department leadership of the people who still need to migrate.
  • We'll offer group trainings, but most likely we'll schedule individual appointments for those who need it.
  • We'll provide extra support for those with migration concerns.
CLA employees who have not migrated by November 30, 2011, with the exception of those affiliated with the Academic Health Center (AHC) and Health Care Component (HCC)-related accounts, will be moved to a Google account automatically.

Contact
CLA Service Desk
612-624-4357 (4-HELP)
4help@umn.edu




Fall Appointments - Payroll Office Reminder
In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11.  This is the date that your appointment will be guaranteed to be entered in time. Every effort will be made to enter appointments received after this deadline but there can be no guarantees. Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.

If you have your fall appointments ready, please do not wait to send them over. We have begun entering fall documents. Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.

Thank you for your cooperation.
Rana




Scholarship Entry
The first financial aid disbursement for undergraduates for Fall 2011 is scheduled for Monday, August 29th. If you have any scholarships that have not yet been entered, please get them processed as soon as possible.

I-9 Requirements and Compliance with Federal Law

We write to remind you of the importance of complying with federal law by ensuring that all new employees complete both parts of the I-9 form electronically within three days of the start date of their appointment.
Federal law mandates that any new employee must complete their I-9 within the first three days of their appointment.
The University processes all I-9's electronically utilizing e Verify.  This takes away any "wiggle room" that may have existed in the past in meeting this requirement.

Key Roles and Responsibilities:
  • Administrators are responsible to ensure that every new hire has completed their I-9 Form within three days of their appointment date.
  • After three days, administrators must notify their financial service team to suspend or terminate all new hires who have not completed their I-9.
  • Your Financial Service Team is available to assist in this endeavor.
  • Department administrators are responsible for ensuring that all new employees (i.e. faculty, instructional staff, graduate assistants, student workers) complete Section 1 of the I-9 (online) prior to the start of their appointment and making sure they complete Section 2 within the first three days of their appointment start date.
Completing Section 1 prior to their first day provides new staff with the list of acceptable documentation from which they are to choose one to bring with them on days one, two, or three. Please see attached New Employee Letter.

Further, within the first three days of their appointment, the new employee must visit one of the financial service teams to complete Section 2 of the process.  Your financial service teams are poised for the rush of I-9 work that will need to be completed during the first three days of fall semester (i.e., August 29, 30, 31).

We will have "all hands on deck" in order to complete this work as efficiently as possible.

Numerous appointments have already been scheduled for the financial service teams' Executive Account Specialists (EAS) to attend departmental orientation sessions as a way to further be efficient in this endeavor.  Let us know if you have other ideas that will be helpful to you.

Federal law mandates that we not allow continued employment for anyone who has not completed their I-9 form within the first three days of their appointment.

For those who do not complete their I-9 form within the first three days of their appointment, University administration has instructed us to suspend or terminate them (depending on the type of appointment) on day four;  further, we have been instructed to not un-suspend or reappoint them until the I-9 work is completed.  Please note that the suspension/termination could have significant impact to an employee's pay, benefits, and immigration status.  Also, any I-9's that are completed after the third day must have a detailed explanation as to why the form is being processed late.  In the event of an audit, this detailed explanation will be the University's only defense.

It is the department's responsibility to initiate the suspensions or terminations.  Your financial service team is available, upon request, to help in this endeavor, such as assisting in keeping track of who has not yet completed their I-9.   Once the administrator has found that an I-9 was not completed by the third day of the appointment, the administrator must contact the senior accountant on the financial service team to inform the senior accountant to process the suspension or termination.

CLA wants to do all it can to avoid placing people in  a suspend or termination status; therefore we ask that departments and fiscal teams work closely together to plan, anticipate, and communicate, so that no one is removed from payroll. Please communicate this message to your hiring managers, Directors of Graduate Studies, DGS assistants, and anyone else who needs this information.  We fully realize that for some departments this will require a change in workflow and in how new staff are brought on board.  It is a responsibility that we all share as we work to keep the University in compliance with this federal law.
 
Please see attached FAQ for further information regarding I-9 processes.

If you have any questions, please contact your unit service team lead or your HR representative.

Thank you for your cooperation.

Space and Planning

REMINDER:  Writing Studies move

Writing Studies will be moving out of its summer location in Fraser Hall and into Nolte Center August 22nd.

This could mean that members of these units will not have access to phones and computers for a few days. If there are urgent matters and deadlines planned during the move, please contact the unit prior to the move to address them.

Thank you for your patience and understanding.

Center for Teaching and Learning

A message from the Center for Teaching and Learning.
Please forward to the appropriate faculty and staff members. Thank you.

To: Directors of Graduate Studies (DGS) Assistants and HR Pros
From: Jeff Lindgren, Assistant Director, Center for Teaching and Learning

If your department employs graduate or undergraduate teaching assistants whose home language growing up was not English, now is the time to check UM Reports to make sure that they have attained the proper English Language Proficiency (ELP) rating to a hold TA position.

Please inform non-native English speaking students who will be TAs or instructors this year and whose ELP rating is lower than "1" that the University's policy requires them to either:

  • enroll in an International TA Program course (GRAD 5105, GRAD 5102, or Foundations); or...
  • take the SETTA (Spoken English Test for TAs) if they wish to try to raise their ELP rating.
There is currently space available for students to take the SETTA from August 24 through September 2. Students are eligible for the SETTA, if in the last 12 months, they have taken neither a previous SETTA nor a course in the International TA Program (i.e., GRAD 5105, GRAD 5102, Foundations, or CSE: TALK). For more information or to register to take the SETTA test visit: http://www.umn.edu/ohr/teachlearn/graduate/itap/settaeligibility/index.html

Departments may request exemptions to the English requirement by emailing the student's name, ID#, and reason for the exemption to me at lindg027@umn.edu.  

For more information, feel free to call me at 612.625.3070 or visit the websites below:
International Teaching Assistant Program and Courses
http://www.umn.edu/ohr/teachlearn/graduate/itap/index.html
English Proficiency Policy
http://www.policy.umn.edu/Policies/hr/Performance/LANGUAGE.html
Consultations For All Instructional Staff and TAs
http://www1.umn.edu/ohr/teachlearn/consultations/consultations/index.html

Center for Teaching and Learning
University Office Plaza, Suite 400
2221 University Avenue SE
Minneapolis, MN 55414
612.625.3041
www.teaching.umn.edu
teachlrn@umn.edu

CLA NOW Meeting

The CLA NOW Meeting will take place Thursday (tomorrow), August 18th, 9am-10:30am in 275 Nicholson Hall.

Here is the agenda.

CLA departments are required to use CLA-OIT's Technology Purchasing service to buy all computers regardless of funding source, need, configuration, or vendor.

Find the complete policy statement online which includes the reason for the policy, details about role responsibilities, an FAQ, and links to related documents.

Scholarship Entry

The first financial aid disbursement for undergraduates for Fall 2011 is scheduled for Monday, August 29th. If you have any scholarships that have not yet been entered, please get them processed as soon as possible.

Fall Appointments - Payroll Office Reminder

Fall Appointments - Payroll Office Reminder

In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11. This is the date that your appointment will be guaranteed to be entered in time. Every effort will be made to enter appointments received after this deadline but there can be no guarantees. Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.
If you have your fall appointments ready, please do not wait to send them over. We have begun entering fall documents. Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.
Thank you for your cooperation.
Rana

Temporary Clerical Services Contract Award

A Message from Joe Kelly, Chief of Staff, Office of Human Resources

The Office of Human Resources (OHR) has decided to broaden the approach to temporary staffing at the University and is pleased to announce the award of the temporary clerical services contract to two vendors, Adecco Employment Services and Kelly Services. These two vendors were selected through the University's competitive bid process, as we determined that both vendors closely met the needs of the University based on service delivery, cost, and a commitment to the University's targeted business initiative.
The goal of this bidding process was to enhance the options available to units for accessing temporary services, as well as to ensure competitive pricing, high quality placements, and a commitment to service. By awarding the contract to more than one vendor, we hope to minimize the use of services outside of this temporary services contract. We have a strong and established relationship with Adecco, and we are confident that we can build an equally beneficial partnership with Kelly Services, who will bring a new, fresh perspective to temporary staffing at the University.
We are in the process of implementing the new contract, and will be updating the OHR Manager's toolkit hiring web pages to reflect the contact information for the two vendors. We are confident that the new dual-vendor approach will be an effective solution in meeting your temporary clerical staffing needs.  
If you have any questions, please do not hesitate to contact Laura Negrini at (612) 624-4142 or by email at negri001@umn.edu.

Job Guarantee Program/Job Fair for Freshman

Attached is a detailed memo about the Freshman Job Guarantee Program and Job Fair.  Departments are asked to participate in a Job Fair with the opportunity to interview and or hire students on-the-spot using the Quick Hire Form. The Freshmen Job Guarantee Fair will be held on Wednesday, September 14, 2011 in the Mississippi Room at Coffman Union.

If your department is interested in participating in this program, please email or call Lolita Davis Carter, at ldavisca@umn.edu or 612-626-2218 in the central Office of Human Resources to reserve a space. She would like to confirm department participation in the next two weeks.

HR Pro FJG letter

OTHER FISCAL NEWS

SCHOLARSHIP ENTRY
The first financial aid disbursement for undergraduates for Fall 2011 is scheduled for Monday, August 29th.
 If you have any scholarships that have not yet been entered, please get them processed as soon as possible.


WELCOME TO NEW STAFF MEMBER
Welcome to Erin Flannery, our new Principal Office and Admin Specialist!
Erin is a recent 2010 U of M grad of CLA- English.  As a student, Erin worked in the CLA- English Department for three years and most recently worked as a supervisor at French Meadow Cafe in Minneapolis. Please join us in welcoming Erin to the CLA family!

In addition to many other responsibilities, Erin will be the new editor of the CLA-NOW e-newsletter and blog.

Fall Appointments - Payroll Office Reminder

Fall Appointments - Payroll Office Reminder

In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11.  This is the date that your appointment will be guaranteed to be entered in time.  Every effort will be made to enter appointments received after this deadline but there can be no guarantees.  Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.

If you have your fall appointments ready, please do not wait to send them over.  We have begun entering fall documents.  Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.

Thank you for your cooperation.
Rana

HRMS UPDATE

Graduate Assistant Health Insurance Update:

Dear Department Contacts,

The 2011-2012 Graduate Assistant Health Plan year is almost here and enrollment is underway.

Packets have been mailed to all returning Graduate Assistants who need to re-enroll for coverage this fall.

A few important reminders:

1. Please direct your newly hired graduate assistants, trainees, and fellows to the enrollment information, including brochures and forms, on our website http://www.shb.umn.edu at your earliest convenience.  Paper packets are available from our office upon request.  If you would like paper packets please email a request to our office.  You do not need to disperse packets to currently enrolled GA's.

2. Please make sure all assistantships are entered in HRMS prior to the first day of employment. Assistan-ships must be entered in order for employment to be verified by the Office of Student Health Benefits. Enrollment cannot be processed until employment is verified. Entering assistantships in HRMS will ensure your students receive their health plan cards in a timely manner.

3 .Fellows and trainees must complete the regular enrollment process PLUS submit a Department Authorization Form. The Office of Student Health Benefits cannot process fellow or trainee enrollment without a completed Department Authorization Form. Departments do not need to complete this form for teaching assistants or research assistants.

Twin Cities   http://www.shb.umn.edu/downloads/2011-2012/Form_GA_Dept_Auth_TC.pdf

Duluth   http://www.shb.umn.edu/downloads/2011-2012/Form_GA_Dept_Auth_D.pdf

4 .If you have students who will not be returning to their positions, please notify our office prior to August 31 so that their coverage can be terminated. This will enable our office to notify students of their eligibility to enroll for Continuation of Coverage.
If you have any questions, please contact our office.

Duncan Okello
Office of Student Health Benefits
University of Minnesota
(612) 624-0627
umshbo@umn.edu
http://www.shb.umn.edu

CLA SPACE AND PLANNING

Folwell Moves and Disruption of Work

Starting today, August 3 through August 11. 2011, units will start to move back into the newly
renovated Folwell Hall.  This move will involve the following :
Asian Languages and Literatures; French and Italian; German,
Scandinavian & Dutch; Slavic Languages and Literatures; Spanish and
Portuguese.  

This will mean that members of these units will not have
access to phones and computers for a few days.  If there are urgent
matters and deadlines planned during the move, please contact the unit
prior to the move to address them.  

Thank you for your patience and understanding during this historical event.

Google: The Final Phase

CLA's deadline for migrating all faculty, staff, and graduate student accounts to Google Apps is November 30, 2011.

Next Steps

  • CLA-OIT staff will work with each unit individually to schedule a department-based deadline before October 31.
  • We'll provide custom lists to department leadership of the people who still need to migrate.
  • We'll offer group trainings, but most likely we'll schedule individual appointments for those who need it.
  • We'll provide extra support for those with migration concerns.

CLA employees who have not migrated by November 30, 2011, with the exception of those affiliated with the Academic Health Center (AHC) and Health Care Component (HCC)-related accounts, will be moved to a Google account automatically.

Contact

CLA Service Desk
612-624-4357 (4-HELP)
4help@umn.edu

About this Archive

This page is an archive of entries from August 2011 listed from newest to oldest.

July 2011 is the previous archive.

September 2011 is the next archive.

Find recent content on the main index or look in the archives to find all content.

Weekly Archives

Pages

Powered by Movable Type 4.31-en

Archives