September 18, 2011 - September 24, 2011 Archives

U-Space Inventory

Department Space Coordinators should be receiving reminders from U Space Management about updating your department's U-Space inventory by Friday, October 7th, 2011. This will allow one week of approval time for the college to meet the final deadline of Friday, October 14th, 2011 at 4:30 p.m. The space inventory snapshot will be taken on October 15th, 2011, and sent to Facilities Management (FM). FM and the Budget Office will establish CLA's the operating cost projections for fiscal year 2012-2013 using each department's total square footage. Scott Elton, will begin reviewing and approving department updates in U-Space beginning Monday, September 26. Contact Scott if you have questions about this process (6-0950, elton003@umn.edu).

New Team Cleaning Model

Those of you who have attended East and West Bank Advisory Committee meetings this week know that Facilities Management is well aware there many issues that need to be sorted out with new team cleaning model. They are continuing to balance how much each team is expected to accomplish each shift and promise to provide us with schedules of which rooms/areas will be cleaned on what days in October. In the meantime, continue to report areas that need cleaning to the FM Call Center (624-2900, fmcc@umn.edu). If you need to escalate your concern contact the FM Team Lead for your building and request they walk through your area with you. If you do not know who that is contact Scott Elton at CLA Planning (6-0950, elton003@umn.edu).

FSUN Announcements

Hold that Date!

FSUN is doing something different this fall. Instead of one large general membership meeting, we are offering the same content at two smaller venues - one in Duluth and one in the Twin Cities. UMConnect will be available for the Twin Cities presentation.

October 18, 2011, Griggs Center in Duluth

November 3, 2011, Mississippi Room, CMU, Twin Cities


Since the Twin Cities event will be in a smaller venue, registration will be required.

The Board is working to lock in an agenda for these half-day sessions. Keep your eyes on the FSUN website for more information coming soon: http://www.finsys.umn.edu/fsun/fsun_home.htm

We will update news on the agenda and registration procedures as we get closer to the dates. As always, we look forward to addressing topics of interest to those of us working with the financial system.

 

Sponsored Financial Reporting Open House

Wednesday, September 21, 2011
1:00 - 3:00PM
AI Johnson Room - McNamara Alumni Center
Snacks & Beverages Provided

You are cordially invited to an Open House hosted by Sponsored Financial Reporting (SFR). This will provide you the opportunity to meet the staff in SFR and experience a select number of our internal processes. A few of the topics that will be covered at the various stations:
  • Program Income
  • Clinical Trials
  • Standardization of Invoicing/Reporting Worksheets
  • Award Closeout
  • Sponsored Accounts Receivable
  • "A Day in the Life"
Please contact Marjorie Nebo at nebox001@umn.edu or 612-624-6026 with any questions.

 

Revised Travel Policy

The revised Administrative Policy: Traveling on University Business is now available in the Policy Library. Some of the changes to the policy include an extended time frame for submitting travel expenses, a new formula for reimbursement for partial day travel, and an alignment of the international allowable lodging rate with the current domestic lodging rate. Departments are encouraged to use sound judgment when it comes to applying the new policy for travel that was planned prior to, but taken after the new policy has gone into effect. For questions regarding the new policy please contact Beth Tapp in Purchasing Services.

For more updates regarding new or updated travel policies and contracts visit Travel Services website: http://travel.umn.edu/

 

PI Reporting Improvements

Based on feedback and requirements provided by faculty, PIs, and staff, new reports have been created specifically for the use of faculty, particularly of use to principal investigators.

For more updates regarding new or updated reporting visit the Reporting website: http://finsys.umn.edu/reporting/reportinghome.html

 

Data Warehouse

Enhancements to the database Data Warehouse Enterprise Financials (DWEF)
New summary tables have been created as part of the Financial (EFS) Reporting Improvements Initiative. These new DWEF summary tables should enable all to more quickly pull together useful data without having to join together a large number of tables, should help improve performance when pulling larger amounts of data from DWEF, and will make the casual ad hoc reporting activity less cumbersome.

For more information on the summaries visit follow this link: http://www.finsys.umn.edu/reporting/reporting_dwef_enhancements.html

New Temporary Staffing Agency

Kelly Services is pleased to be one of the staffing partners for the University of Minnesota. In partnership with the U of M HR department (Laura Negrini) and Purchasing department (Cathy Naborowski), we are pleased to invite you to an Open House to meet your Kelly Services team.

Stop in any time between 11am - 1pm to gain an understanding of our services and share with us how we can assist you with your staffing needs. We will undertake a brief information presentation between 12:00 - 12:30.

When: Tuesday, September 27th, 2011 from 11am - 1pm
Where: Coffman Union, Room 324
RSVP: 3429@kellyservices.com
Don't forget to bring a business card to exchange!

With the start of this academic year, Alex Rothman assumed the role as Associate Dean Graduate Programs and Research. Effective immediately Associate Dean Rothman will provide CLA collegiate approval on all PRFs. Please add him to the your routing chain as you prepare to submit proposals to the the Office of Sponsored Projects.

CLA Proposal Routing Procedures
The PRF requires electronic signatures from the following, in order:

  1. Principal investigator's department chair and department chairs of any other key CLA personnel (e.g. co-PIs) on the project
  2. If key personnel outside of CLA are included in the proposal, the authorizing agent from their colleges or centers
  3. Gayle Anderson (ander104), Grants Management Coordinator - CLA Fiscal Administration. Gayle will review the proposal (see CLA Review Concerns) and if it is satisfactory, will forward it to the next level.
  4. Alex Rothman (rothm001), CLA Associate Dean for Research and Graduate Programs - whose signature authorizes final CLA approval.
Foreign National Employees who have applied for a social security number will receive a pink colored memo from Central HR when they check in centrally to complete their I-9. This memo will state that the employee must provide the department with the SSN within 90 days once they receive the number.

Please get the word out to your foreign national employees to provide you with their social security number as soon as they receive it. Also, please make sure that the social security number information is communicated to the service team so that they can update HRMS and the Online I-9 system with this information.
Kathrin Hahn and Stacey Buachart of ISSS will be holding three J Visa Information Sessions for our department contacts in September and October. The sessions will cover the steps on how to invite and host international scholars and faculty. Bring your questions and concerns! There will be a session held on the West Bank, East Bank, and on the St. Paul campus. A registration system has been put into place. Please register so we can be sure to have proper materials and space for all attending. Register here.
Kathrin Hahn and Stacey Buachart of ISSS will be holding three J Visa Information Sessions for our department contacts in September and October. The sessions will cover the steps on how to invite and host international scholars and faculty. Bring your questions and concerns! There will be a session held on the West Bank, East Bank, and on the St. Paul campus. A registration system has been put into place. Please register so we can be sure to have proper materials and space for all attending. Register here.

Welcoming New Staff

Please join the Office of the Associate Dean for Undergraduate Programs in welcoming our newest staff members, Allison Lindberg and Trang Nguyen.

Allison (Alli) started as the Executive Office and Administrative Specialist on Wednesday, August 17th. She received her bachelor of arts degree from the University of Minnesota with a major in History and a minor in French Studies. Alli has been working full time as the Events Associate in Global Studies for the past five years. Alli was the recipient of a CLA Internship Grant for spring 2006 and was employed at The American Swedish Institute as the Education and Youth Programs Intern.

Alli is responsible for managing Associate Dean Jennifer Windsor's and Assistant Dean Nanette Hanks' calendars. She can be reached by email at lind1101@umn.edu or by calling 624-8675.

Trang started as the Undergraduate Programs Coordinator on Monday, August 22nd. She received her BA degree in Organizational Communications and East Asian Studies from Augsburg College and MA degree in Intercultural Relations from Lesley University. Trang has been employed at Wheaton College as the Senior Assistant Director of Admissions and Coordinator of Multicultural Recruitment for the past three years. In addition, Trang has worked in the Office of Admissions at Mount Holyoke and Augsburg College.

About this Archive

This page is an archive of entries from September 2011 listed from newest to oldest.

September 11, 2011 - September 17, 2011 is the previous archive.

September 25, 2011 - October 1, 2011 is the next archive.

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