CLA Bargaining Unit Employees are currently in either the Clerical Unit (AFSCME-6) or the Technical Unit (AFSCME-7).
Contracts have been negotiated to go from July 1, 2011 to June 30, 2013 between AFSCME and the University of Minnesota. We are waiting for notification from labor relations at the U that the contract has been ratified by members before it will be distributed.
In the meantime we received a Memorandum of Understanding about a change to vacation cash out. The new language states:
"For the life of this Agreement, AFSCME (6 and 7) employees represented by local (3800 and 3837 respectively) may request cash out of up to 40 hours of accumulated vacation time each fiscal year. Denial of a request will not be grounds for grievance."
Central Human Resources said that a decision was made about the ability to use this cash out prior to the final signing of the new collective bargaining agreements. Employees can request the vacation cash outs now and it is up to the departments as to whether or not you can fulfill this request. If the department cannot fulfill the request, a reason should be provided. The AFSCME language is similar to the language in the Civil Service rules.
OHR is interpreting this to mean one request per fiscal year and up to 40 hours of time at that request. The employee can ask to cash out only 20 hours, but the employee can not come back and ask to cash out 20 hours later in the same fiscal year.
When a CLA unit approves a cash out of vacation, it is charged to the unit. The college or University do not pay for vacation cash outs. If a supervisor approves a vacation cash out request, that approval should be in writing, and copied to the unit's fiscal team member.
There is a different cash out option in the bargaining unit contracts if someone is going to lose vacation:
For AFSCME 6 and 7 (in the current contract) it states:
Any employee who is about to lose vacation leave because s/he has been denied a vacation request made in accordance with a department's leave policy and will therefore reach the maximum accumulation, shall be entitled to take one (1) week of vacation to prevent such loss upon advance notice of seven (7) calendar days to his/her supervisor or shall be allowed to cash out one (1) week of vacation.
The Civil Service rules state the following about vacation cash out:
Any employee may request to cash out one week of their accumulated vacation time each fiscal year at the unit's discretion.
The Civil Service rules state this if someone is going to lose vacation:
Any employee who is about to lose vacation because he/she has been denied a vacation request made in accordance with an administrative unit's leave policy and will reach the maximum accumulation, shall be entitled to take up to one week of vacation to prevent loss of vacation earned upon advance notice of seven (7) calendar days to their supervisor, or shall be allowed to cash out up to (1) one week of vacation earnings based upon percent time of appointment.
Contracts have been negotiated to go from July 1, 2011 to June 30, 2013 between AFSCME and the University of Minnesota. We are waiting for notification from labor relations at the U that the contract has been ratified by members before it will be distributed.
In the meantime we received a Memorandum of Understanding about a change to vacation cash out. The new language states:
"For the life of this Agreement, AFSCME (6 and 7) employees represented by local (3800 and 3837 respectively) may request cash out of up to 40 hours of accumulated vacation time each fiscal year. Denial of a request will not be grounds for grievance."
Central Human Resources said that a decision was made about the ability to use this cash out prior to the final signing of the new collective bargaining agreements. Employees can request the vacation cash outs now and it is up to the departments as to whether or not you can fulfill this request. If the department cannot fulfill the request, a reason should be provided. The AFSCME language is similar to the language in the Civil Service rules.
OHR is interpreting this to mean one request per fiscal year and up to 40 hours of time at that request. The employee can ask to cash out only 20 hours, but the employee can not come back and ask to cash out 20 hours later in the same fiscal year.
When a CLA unit approves a cash out of vacation, it is charged to the unit. The college or University do not pay for vacation cash outs. If a supervisor approves a vacation cash out request, that approval should be in writing, and copied to the unit's fiscal team member.
There is a different cash out option in the bargaining unit contracts if someone is going to lose vacation:
For AFSCME 6 and 7 (in the current contract) it states:
Any employee who is about to lose vacation leave because s/he has been denied a vacation request made in accordance with a department's leave policy and will therefore reach the maximum accumulation, shall be entitled to take one (1) week of vacation to prevent such loss upon advance notice of seven (7) calendar days to his/her supervisor or shall be allowed to cash out one (1) week of vacation.
The Civil Service rules state the following about vacation cash out:
Any employee may request to cash out one week of their accumulated vacation time each fiscal year at the unit's discretion.
The Civil Service rules state this if someone is going to lose vacation:
Any employee who is about to lose vacation because he/she has been denied a vacation request made in accordance with an administrative unit's leave policy and will reach the maximum accumulation, shall be entitled to take up to one week of vacation to prevent loss of vacation earned upon advance notice of seven (7) calendar days to their supervisor, or shall be allowed to cash out up to (1) one week of vacation earnings based upon percent time of appointment.
