May 6, 2012 - May 12, 2012 Archives

Manual checks (non-direct deposit) for east bank units are routinely available for pick-up on payday from 8:00 AM to 10:00 AM at 100 Donhowe Building (319 15th Ave SE). It is the responsibility of the unit to pick up the checks from Donhowe. Checks not picked up are returned to WBOB for safekeeping. This procedure has been in place for years.

We had previously been notified by central payroll that checks returned to WBOB would be mailed out to the employee within the next couple of days. Apparently this was not intended to occur on a routine basis since we were recently informed that there is a policy in place stating that it is the responsibility of the departments to mail out the check. The policy states: "If an employee's paycheck is not picked up in the department, it is the department's responsibility to mail the check to the employee." See http://www1.umn.edu/ohr/payroll/payrolloperationspolicy/index.html#unclaimed

Going forward, please make every effort to pick up your manual paychecks in Donhowe during the stated hours on payday to avoid having to go to WBOB to pick them up. It is the unit's responsibility to mail the checks to the employee if they are not picked up by the employee. Your cooperation is appreciated.
Contact Scott Appelwick (appel15@umn.edu) with any questions.

The deadline to invoice the Foundation for transfers to be received by year-end is Tuesday, May 15, 2012 (noon). Contact Rose Pederson, r-kerb@umn.edu, if you have questions.

On Monday, a configuration change in EFS took effect that improves efficiency for Expense Report entry. The screen used to enter details of Expense Report transactions will change slightly. Please see the job aid posted here for more information on the change. If you have questions or encounter issues entering Expense Reports on or after Monday May 6, please contact the University Financial Helpline at 612-624-1617 or finsys@umn.edu.

Job Aid: http://www.finsys.umn.edu/news/EXchangeMay2012.pdf

Please note that the FY13 Budget letters to academic units will be sent on May 22 rather than May 18 as previously announced in the FY13 budget instructions.  The FY13 budget letters to administrative units will be sent June 15 as scheduled.

The fax machine that serviced the Fiscal Administration offices in Johnston Hall is temporarily out of service.  Please fax to  612-624-3395 (HR) until further notice. Thank you!  

The CLA NOW Meeting for tomorrow, Thursday, May 10, 2012 is scheduled to take place in the Willey Hall Seminar Room from 9:00 a.m. to 10:00 a.m. Click here for a copy of the agenda.