January 20, 2013 - January 26, 2013 Archives

The P/A Promotion deadline has been extended to March 29, 2013 to provide departments with more time to prepare dossiers.  We are currently reviewing promotional guidelines and criteria for five departments that sent their guidelines, and our goal is to have a response to them by next week.  We appreciate your patience.

To help use prepare, we are asking departments if they can provide us with an indication as to approximately how many promotions they think they will have; an approximate number.  If you can reply to clahr@umn.edu with that information, it will be appreciated.
 

The following is a message from Purchasing Services within the Controller's Office:

 

The Procurement Card Program is announcing that effective February 1, 2013 there will be one standard billing address for all PCard holders. The change is in response to the large number of requests each month from cardholders requesting their billing address. When ordering, especially online, a billing address must match the account perfectly for the transaction to be processed.

If you have your card on file with a vendor, you will need to update your billing address.

The new billing address for PCard transactions, effective February 1, 2013, will be:

University of Minnesota
1300 South Second Street
Minneapolis, MN  55454

If you have questions, please contact the PCard Program office at 612-626-1562 or pcard@umn.edu.

The Employee Expense Worksheet (UM1612) was recently revised and is available online for use effective immediately.  One primary objective of the change is to eliminate the "Statement in Lieu of Receipts" form.  The revised form incorporates this situation and will result in one less form to fill out and less paper overall.  Going forward, this form should be used for all your employee reimbursements.  The Financial Service Teams have been instructed to return older versions of the form. Link to download the new form and view the UM1612 Instructions.pdf for completing the Expense Reimbursement Worksheet (UM1612).

Here's this week's update from the Enterprise System Upgrade Program office:

http://upgrade.umn.edu/2013/01/weekly-update-and-key-messages-for-week_22.html

The following is a message from the Dean's Office of Global Programs and Strategy Alliance:

This is a reminder that the University Travel Policy, now requires pre-travel registration of all staff/faculty international travel for University purposes.

·         Visit http://www.policy.umn.edu/Policies/Finance/Travel/TRAVEL_PROC04.html to register your travel and review travel resources

·         Note that this is NOT an approval process.  Any travel approval requirement is still managed within the departments, units or colleges. For answers to other commonly asked questions please visit http://www.policy.umn.edu/Policies/Finance/Travel/TRAVEL_FAQ02.html

Thank you for helping us remind the leadership, faculty and staff in your units of this requirement!

Dean's Office | Global Programs and Strategy Alliance
University of Minnesota
phone: 612-624-5580 | fax: 612-626-1730 | www.global.umn.edu

CLA Payroll staff have been working diligently to enter spring appointments for returning instructors and assistants by the first day of classes to ensure that these employees will be able to access their class rosters. In the case that units need to submit late appointments, we want to make you are aware of an alternative way to access these class rosters.

·         Go to: www.umreports.umn.edu

·         Type "class list" in search reports field

·         Select either "Class List" or "Class List by Subject - PDF Format"

·         Follow the prompts to arrive at the course for which you need a roster

Administrators and support staff in units should be able to access these lists.

Please submit spring appointments and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.

Thank you for your cooperation.