June 9, 2013 - June 15, 2013 Archives

Employee Engagement Survey

Below, please find the Employee Engagement PowerPoint presented by Brandon Sullivan at the June 6 CLA NOW meeting.

Engagement Update for CLA NOW.pptx

Scholarship Administrator Information

For those who administer scholarships the following may be helpful if you are not already familiar with these resources.

* Academic Support Resources (ASR) 


   - Scholarship administrator meetings (July 3 meeting has been cancelled)

   - Timeline for scholarship entries

   - Best practices for awarding scholarships

   - Contacts

     * Payments to Students


ESUP Update

Here is this week's ESUP Update:


The agenda for this Friday's ESUP Student Records Town Hall is now posted at https://sites.google.com/a/umn.edu/esup-student/home/student-records/engage. Please feel free to pass along to anybody you believe would be interested. 

Important CLA Fiscal Year End 2013 Deadlines

We have received the Fiscal Year End Memo for 2013 from central administration. The memo can be found at:



We encourage you to read the entire year end memo


This is a memo specific to CLA entitled CLA Fiscal Year End Deadlines 2013.doc  This memo includes deadlines specific to CLA in order for the financial service teams to meet central administration deadlines.

Key CLA Deadline Dates:

June 14 - PO and Non-PO Vouchers

June 18 - Employee Expenses

June 28 - P-Card Reconciliation

Saturday, June 15, 2013, 8 a.m. to 2 p.m.

Services Affected (avoid these during the window)

  • Research servers and storage
  • Unix-based file servers (clio and thalia)
  • Database servers
  • Web servers

Services Not Affected (common services that are often ask about)

  • Google Apps (Gmail, Docs, Sites)
  • Active Directory File storage (Home, Shared, Project folders)
  • CLA Terminal Server
  • Github.umn.edu
  • Systems operated for the Minnesota Center for Twin and Family Research

Specific Details

  • Security and reliability patching: perform routine maintenance tasks which will require rebooting most servers.


What is a "system maintenance window"?

In order to correct a technical issue, install a security patch, or upgrade server hardware, CLA-OIT must occasionally disrupt normal networked services. Whenever possible, we plan such service outages in advance during times that minimize the disruption to our users.

Can I work during the maintenance window?

In general, CLA-OIT recommends that you avoid using the affected services during the maintenance window. Systems may be available during the maintenance window, but they can and will be shut down without warning and may be unavailable for hours at a time. So, use only at your own risk.

Can't this be done without disrupting service?

Certain tasks require server reboots and/or physically unplugging electricity. We do our best to group these tasks together to minimize the number of outages we schedule each year--which is generally less than five.

Can you reschedule this window to a more convenient time?

We strive to select times that minimize disruption. It isn't possible to pick a time that will not affect somebody. We also have to consider the availability of our staff and central OIT staff who run the data centers and networks. We try to soften the impact by announcing maintenance windows well in advance.

How do I find out more?

If you have any questions or concerns contact us at 612-624-4357 (4-help) or 4help@umn.edu.

CLA-OIT System Maintenance Windows Google Calendar

Subscribe at: http://bit.ly/SJhpdG

About this Archive

This page is an archive of entries from June 2013 listed from newest to oldest.

June 2, 2013 - June 8, 2013 is the previous archive.

June 23, 2013 - June 29, 2013 is the next archive.

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