The following is a message from Heather Kidd, Payroll Services Director:
Thank you for supporting our Foreign National employees as they fill out needed I-9 paperwork. Below is information about resources available to them, including two help sessions and a daily walk-in service.
I have also included some frequently asked questions at the bottom of this email to help you better serve employees.
I-9 Help Sessions
Tuesday, August 27
Coffman Memorial Union, Room 323
9 a.m. - 4 p.m.
Wednesday, August 28
Coffman Memorial Union, Room 304
9 a.m. - 4 p.m.
From August 28 - September 7, daily walk-in support is available in Room 545 West Bank Office Building (WBOB) from 8 a.m. - 4:30 p.m., Monday - Friday. Please note individual I-9 appointments will not be scheduled during that time.
Frequently Asked Questions
Q1: How long will it take to fill out the I-9 paperwork?
A1: Typically, it takes 15-20 minutes to complete the I-9 paperwork and online form.
Q2: After an employee is hired, what's the deadline for completing the I-9 paperwork?
A2: The online I-9 form must be completed within the first three days of employment. Review the start date of your Foreign National employee(s) and remind them about the three-day rule.
Q3: Who should attend the I-9 Help Sessions?
A3: All new Foreign National employees with fall term appointments should come to an I-9 Help Session at Coffman Union (on or after their hire date) to complete the I-9 form. If they can't attend the Coffman Union sessions, walk-in service is available in 545 WBOB, Monday-Friday, 8 a.m. - 4:30 p.m.
All Foreign National non-service fellows (company UNS) should not come to the I-9 Help Session since they do not need to complete the I-9 form.
Q4: What should be done before the Foreign National employee comes to I-9 Help Session at Coffman Union or visits WBOB?
A4: Each Foreign National employee needs to do the following:
· Visit the Office of International Student and Scholar Services (ISSS) before starting work.
· Apply for a Social Security Number at the Social Security Administration.
· Upon receiving a Social Security Number, complete section one of the I-9 form online at http://www.newi9.com/. They should enter the employer code 13636.
· Review the information available at http://www1.umn.edu/ohr/toolkit/hiring/i9faq/index.html#foreign.
Q5: What documents should the Foreign National employees bring to I-9 Help Session at Coffman Union or the walk-in service at WBOB?
A5: The Foreign National employee should bring:
· Valid passport
· Printed I-94 document from Homeland Security Website https://i94.cbp.dhs.gov
· Employment authorization documentation - all pages (I-20, DS2019, I797)
· Employment authorization card (If holder has F1T Visa).
· Social Security card or receipt from Social Security Administration
· Department location
· Department contact name and phone number
· Employment start date